TOWN OF ESOPUS
PLANNING BOARD MEETING MINUTES
July 24, 2003

BOARD MEMBERS PRESENT: John McMichael
    Roxanne Pecora
    Russ Shultis, Chairman
    Linda Smythe
    Dennis Suraci
    Kathy Weitze
    Fred Zimmer

ALSO PRESENT:  Miles Putman, Shuster Associates, Planning Board Consultant
 
 At 7:03 pm, Chairman Russ Shultis called the meeting of the Town of Esopus Planning Board to order beginning with the Pledge of Allegiance to the Flag.  Russ then advised the public of the building’s fire exits, and roll call was taken.

Minutes

Chairman Russ Shultis requested that the following amendments be made to the June 26, 2003 meeting minutes:
· On page 4, under Venditti, second motion should read ‘......SUBMISSION OF THE USUAL....’ instead of USUALLY.
· On page 7, under Citivision, second sentence - Chairman Shultis requested that the word chapel be added to that sentence so it reads ‘............17,700 sq. ft. chapel and multi-purpose building.’

LINDA SMYTHE MADE A MOTION, SECONDED BY DENNIS SURACI, THAT THE PLANNING BOARD APPROVE THE MINUTES OF THE JUNE 26, 2003 PLANNING BOARD MEETING AS AMENDED.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.

Vouchers
A MOTION WAS MADE BY ROXANNE PECORA AND SECONDED BY JOHN MCMICHAEL TO ACCEPT ALL VOUCHERS SUBMITTED AND READ.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH PASSED BY A 7-0 VOTE.
The vouchers submitted and read were as follows:

 Kristy L. Nelson..........(6/21/03 - 7/18/03)...................................................      34.5 Hrs.
 Daily Freeman ............(Cavallaro & Giessinger Public Hearing)...............  $  13.58
 Daily Freeman.............(Pon Public Hearing)..............................................   $  14.07
 Daily Freeman.............(Rousner Public Hearing - Escrow).......................   $  13.11
 Chazen Engineering....(Heavenly Valley  - Escrow)..................................   $  56.25
 Chazen Engineering....(Lighthouse Bluff - Escrow)..................................   $922.51

 Chazen Engineering....(ESP Land Dev. - Escrow)...................................  $  601.89
 Chazen Engineering....(Citivision - Escrow)............................................   $   56.26
 Shuster Associates......(ESP Land Dev. - Escrow)...................................  $  700.00
 Shuster Associates......(Lighthouse Bluff - Escrow)................................  $1,025.00

PUBLIC HEARINGS AND OLD BUSINESS

ROUSNER FARMS, INC. - (2000-06) - 41-53 Rousner Lane, West Esopus, NY
                          2 Lot Minor Subdivision
                          Tax SBL #71.003-5-7

Caretaker Dale Martin represented the applicant at this meeting.  ROXANNE PECORA MADE A MOTION, SECONDED BY KATHY WEITZE, THAT THE PLANNING BOARD OPEN THE PUBLIC HEARING FOR ROUSNER FARMS, CASE 2000-06.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.  This proposal calls for the creation of two lots from a 26+ acre parcel.  A 4.95 acre rectangle will be cut out from the larger tract and set aside as Lot 2.   Chairman Shultis called for public input.  None was made.  CHAIRMAN SHULTIS MADE A MOTION, SECONDED BY KATHY WEITZE, THAT THE PUBLIC HEARING FOR ROUSNER FARMS BE CLOSED.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION.  MOTION CARRIED.

Shuster Associates’ project review for this application was reviewed.  Driveway slope standards were discussed.  ROXANNE PECORA MADE A MOTION, SECONDED BY FRED ZIMMER, THAT FOR THE ROUSNER FARMS’ APPLICATION THE PLANNING BOARD RENDER A DETERMINATION OF NON-SIGNIFICANCE (NEGATIVE DECLARATION) PURSUANT TO SEQR, AND GRANT CONDITIONAL FINAL PLAT APPROVAL SUBJECT TO THE SUBMISSION OF AT LEAST 10 PAPER COPIES AND A REPRODUCIBLE MASTER DRAWING SIGNED BY THE LANDOWNER’S REPRESENTATIVE AND ESTABLISH A CONDITION THAT NO BUILDING PERMIT BE ISSUED UNLESS THE PROPOSED DRIVEWAYS FOR BOTH LOTS ARE DEVELOPED IN ACCORDANCE WITH THE STANDARDS OF SECTION 107-23.D OF THE SUBDIVISION LOCAL LAW.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.  Mr. Martin was advised to bring in 10 paper copies of his map and 1 mylar all signed by the landowner in the consent to file blocks.  Deadline timeframes for conditional final approval (180 days) and county filing after Planning Board signature (60 days) were discussed.

CAVALLARO & GIESSINGER - (2003-017) - 1663 State Route 213, Rifton, NY
             Minor 2 Lot Subdivision
             Tax SBL #63.003-1-8

This proposal is for a simple division of a residential lot of close to four acres in the R-40 District to create a new dwelling site.  Mr. Cavallaro & Mr. Giessinger were present at this meeting.  ROXANNE PECORA MADE A MOTION, SECONDED BY LINDA SMYTHE, THAT THE PLANNING BOARD OPEN THE CAVALLARO & GIESSINGER PUBLIC HEARING, CASE 2003-17.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.  Chairman Shultis called for public comments.  None were made.  RUSS SHULTIS MADE A MOTION, SECONDED BY ROXANNE PECORA TO CLOSE THE PUBLIC HEARING.  ALL MEMBERS PRESENT WERE IN FAVOR.  MOTION CARRIED.

It was noted that the Planning Board was in receipt of a letter from the NYS DOT addressing the highway work permit.  Chairman Shultis made the applicants aware that if this application was to be approved, the lot would still
be  subject to Board of Health approval for the well and septic.  The applicants indicated that they were aware of this.  ROXANNE PECORA MADE A MOTION, SECONDED BY DENNIS SURACI, THAT THE PLANNING BOARD RENDER A DETERMINATION OF NON-SIGNIFICANCE (NEGATIVE DECLARATION) PURSUANT TO SEQR AND GRANT CONDITIONAL FINAL PLAT APPROVAL SUBJECT TO THE SUBMISSION OF AT LEAST 10 PAPER COPIES AND A REPRODUCIBLE MASTER DRAWING SIGNED BY THE LANDOWNERS AND ATTACH TO ITS APPROVAL, A STIPULATION REQUIRING THAT THE APPROVALS FROM THE COUNTY HEALTH DEPT. FOR WELL AND SEPTIC BE IN PLACED PRIOR TO THE ISSUANCE OF A BUILDING PERMIT FOR THE NEW DWELLING.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.  Maps were signed.

With time left before the next scheduled public hearing, Chairman Shultis mentioned to the Board that even though the condition for Code 107-23D was waived on Todd Schroeter’s application that was approved last month, he did go out, at Todd’s request, and measure the slope of the driveway which is now within code.  Russ also stopped at 1st Place Auto/Navara and informed them of the decision of the Board in regards to their site plan application; he told them if they could not meet what was approved, then they have to come back before the Board.  It was requested that the status of the escrow account established for Navara be looked into.

SPOTH - (2003-20) - 1-7 Rodman’s Lane, Ulster Park, NY
           2 Lot Minor Subdivision
          Tax SBL #63.004-3-1

Connie Spoth was present at this meeting.  This application is for a minor 2 lot subdivision involving a 26+ acre corner lot to create a “street parcel” to dedicate to the Town.  ROXANNE PECORA MADE A MOTION, SECONDED BY KATHY WEITZE, THAT THE PLANNING BOARD OPEN THE PUBLIC HEARING FOR SPOTH, CASE 2003-20.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.  Miles Putman of Shuster Associates gave a quick review of this application.  Chairman Shultis then called for public comments.  Mr. Frank Lancer of 99 Ulster Ave. stated that he felt the project was a good idea.  However, he was surprised to see some heavy equipment working right next to his property without any advanced notice.  The Planning Board felt Mr. Lancer’s concern should be directed to the Town Board and Art Cross, the Highway Superintendent.  Chairman Shultis will take Mr. Lancer’s comment to the Town Board.  WITH NO OTHER PUBLIC COMMENTS TO BE MADE, RUSS SHULTIS MADE A MOTION, SECONDED BY ROXANNE PECORA, TO CLOSE THE PUBLIC HEARING.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION.  MOTION CARRIED.

LINDA SMYTHE MADE A MOTION, SECONDED BY RUSS SHULTIS, THAT THE PLANNING BOARD RENDER A DETERMINATION OF NON-SIGNIFICANCE (NEGATIVE DECLARATION) PURSUANT TO SEQR AND GRANT CONDITIONAL FINAL PLAT APPROVAL, SUBJECT TO THE SUBMISSION OF AT LEAST 10 PAPER COPIES AND A REPRODUCIBLE MASTER DRAWING ALL SIGNED BY THE LANDOWNERS.  ALL MEMBERS PRESENT WERE IN FAVOR FO THE MOTION WHICH CARRIED BY A 7-0 VOTE.

OLD BUSINESS

MAGLIATO - (2003-010) - 11-17 Jordan Road, Rodman’s Lane, Ulster Park, NY
       Minor 2 Lot Subdivision
       Tax SBL #63.002-4-20

Mr. Todd Shroeter and surveyor, George Williams, represented the applicant at this meeting.  This application is for a minor 2 lot subdivision of a 7.4 acre vacant parcel in the R-40 district.  At this time in the meeting, Chairman
Russ Shultis, excused himself from the Board and had Board Member Roxanne Pecora conduct this portion of the meeting.  It was noted that a letter dated July 9, 2003 from Art Cross was received regarding the approved driveway cuts.  John McMichael questioned the 2 lot totals as noted in Shuster Associates project review since they did not add up.  It was felt this was a typo since the total acreage involved in this project was 7.4 acres.  It was noted that the totals were correct on the map.  Fred Zimmer felt there may be an encroachment on an existing road.  Maps were reviewed.  Adjoining property owner Spoth also reviewed the maps and indicated he did not have a problem with the maps as drawn.  It was suggested that the Board may want to request an as built survey of the road after it is completed; thus possibly requiring an escrow account to be established.  LINDA SMYTHE MADE A MOTION, SECONDED BY KATHY WEITZE, THAT THE PLANNING BOARD SCHEDULE A PUBLIC HEARING FOR THIS CASE FOR THE THURSDAY, AUGUST 28, 2003 MEETING AT 7:10 PM.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION.  MOTION CARRIED.

BUNTEN - (2003-007) - 272 Broadway, Port Ewen, NY
                Conditional Use Permit
                Tax SBL #56.075-2-2

Dan Bunten and draftsman Charlie Wesley were present at this meeting.  Charlie Wesley presented the Board with an updated site plan.  Miles Putman of Shuster Associates gave a rundown of his project review for this application.  A copy of the same is on file and a copy was given to the applicant.  Mr. Bunten is proposing to operate an auto repair facility within an existing mixed residential-commerical occupancy building.  In addition, the owner is proposing to convert the existing frame dwelling into a two family dwelling, creating a total of 3 dwellings on one lot, or a “multifamily” situation.  It was noted that the Zoning Board of Appeals granted an area variance to Section 123-13-J1, 35’ for road frontage, on the condition that the business not operate before 7 am nor after 7 pm and that no more cars will be parked on the property than the number of designated spaces for the business as shown on the site plan dated May 27, 2003 and revised July 15, 2003.  Also, a use variance to allow a two family residence in the GC district was granted by the ZBA.  Maps were reviewed.  Chairman Shultis asked about lighting.  Charlie Wesley indicated that he did not have a cut sheet on the lighting as yet, but stated he would supply the same next week.  Dennis Suraci suggested pushing the stockade fence back from the paving to give the applicant room for snow removal.  Dan Bunten stated that he would not be pushing the snow towards the neighbor; he would push it all towards the west.  Russ Shultis asked about determining the delineation between the residential zone and the commerical zone.  He noted that the Town’s code states that the parking spaces cannot encroach within 15’ from a residential property line.  Miles Putman stated that he believed that was discussed last month and it was not an issue.  John McMichael questioned the drainage.  Charlie Wesley stated that the property would drain towards the west where there is a 3’ drop.  He added that the pavement has only been slightly expanded from what is there now.  Dennis Suraci suggested putting in arrows showing the direction of the drainage.  Linda Smythe did not think this proposal would create any visual impact.  Kathy Weitze agreed; she felt any kind of improvement to this property would be a positive thing.  Roxanne Pecora had the same opinion.  Fred Zimmer suggested the applicant show the new water service he was proposing on the map.  RUSS SHULTIS MADE A MOTION, SECONDED BY LINDA SMYTHE, THAT THE PLANNING BOARD SEND THIS APPLICATION TO THE ULSTER COUNTY PLANNING BOARD, THE PORT EWEN FIRE DEPT., AND THE ENVIRONMENTAL BOARD FOR THEIR REVIEW WITH THE CONDITION THAT APPLICANT PROVIDES THE CUTOUT FOR THE LIGHTING THAT IS PROPOSED BY THE DEADLINE.  ALL MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.  MOTION CARRIED.  ROXANNE PECORA MADE A MOTION, SECONDED BY LINDA SMYTHE, THAT THE PLANNING BOARD SCHEDULE A PUBLIC HEARING FOR THE BUNTEN APPLICATION, CASE #2003-007, FOR 7:20 PM ON THURSDAY, AUGUST 28, 2003.  ALL MEMBERS PRESENT, WITH THE EXCEPTION OF RUSS SHULTIS AND JOHN MCMICHAEL WHO VOTED NO, WERE IN FAVOR OF THE MOTION.  MOTION CARRIED BY A 5-2 VOTE.
ESP LAND DEVELOPMENT - (2003-08) - 75-77 Ulster Ave.; 1-5; 7-98 Fawn Meadows Rd., Ulster Park, NY
                                  4 Lot Major Re-Subdivision
                               Tax SBL #63.004-3-11.34

This proposal is for a 4 Lot Major Re-Subdivision of an 18 2/3 acre vacant parcel in an R-40 District along with the construction of a town road.  No representation was present at this meeting.  Since there had been no new information submitted on this application, Chairman Shultis let the Board know that he contacted ESP Land Development and told them he felt there was no need for them to be at this meeting because all the Board would be doing was to entertain a motion to declare itself “Lead Agency”.  RUSS SHULTIS, NOTING THAT THE 30-DAY RESPONSE PERIOD FOR LEAD AGENCY COORDINATION HAD ELAPSED, MADE A MOTION, SECONDED BY KATHY WEITZE, THAT THE PLANNING BOARD DECLARE ITSELF LEAD AGENCY ON THIS APPLICATION.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.

LIGHTHOUSE BLUFF - (2003-015) - 240-280 River Road, Ulster Park, NY
                                       7 Lot Major Subdivision
                                       Tax SBL #64.003-2-12

This proposal is to subdivide 43+ acres into 7 lots with a dead-end road to be dedicated to the Town.  No representation was present at this meeting.  Since there had been no new information submitted on this application, Chairman Shultis let the Board know that he contacted Lighthouse Bluff and told them he felt there was no need for them to be at this meeting because all the Board would be doing was to entertain a motion to declare itself “Lead Agency”.  RUSS SHULTIS, NOTING THAT THE 30-DAY RESPONSE PERIOD FOR LEAD AGENCY COORDINATION HAD ELAPSED, MADE A MOTION, SECONDED BY JOHN MCMICHAEL, THAT THE PLANNING BOARD DECLARE ITSELF LEAD AGENCY PURSUANT TO SEQR ON THIS APPLICATION.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.  For the record, it was noted that referral response letters were received from the Waterfront Advisory Board and the Environmental Board pertaining to this application.  No response has yet been received from the Esopus Fire Dept.

CITIVISION - (2003-004) - 126 Carney Road, Rifton, NY
                     Site Plan Amendment - New Chapel/Multi-Use Building
                     Tax SBL #63.003-3-17 & 18

Attorney Joseph Pisani represented the applicant at this meeting.  Miles Putman of Shuster Associates gave his project review on this application.  A copy of the same is on file and a copy was given to Mr. Pisani.  The applicant proposes the construction of a 17,700 sq. ft. chapel and multi-purpose building on the site of the existing Citivision camp in Rifton.  Chairman Shultis noted that he talked to Nancy Clark of Chazen Engineering who has been in conversation with John Davison of Brinnier & Larios, the applicant’s engineer, and she had no outstanding issues on this application.  All questions were worked out and written verification is forthcoming.  KATHY WEITZE MADE A MOTION, SECONDED BY ROXANNE PECORA, THAT THE PLANNING BOARD SCHEDULE A PUBLIC HEARING FOR 7:30 PM ON THURSDAY, AUGUST 28, 2003 FOR CASE #2003-004, CITIVISION CAMP MINISTRIES.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.  It was noted that the Planning Board was in receipt of a letter from the Zoning Enforcement Officer regarding excessive noise coming from this property.  A copy of the same was given to Mr. Pisani.  Joe Pisani noted that he also got a letter from Paul Kellar, the Town’s attorney regarding the same.  Mr. Pisani provided Chairman Shultis with a copy of Paul Kellar’s letter.  Chairman Shultis will check into this matter further.

REFORMED CHURCH OF PORT EWEN, INC.  - (2003-019)  - No action taken; awaiting ZBA decision.
BUTTERFIELD - (2003-021) - 670 Broadway, Ulster Park, NY
             Site Plan - Pottery Business & Dwelling
             Tax SBL #63.004-4-13

Davin Butterfield was present at this meeting.  Miles Putman of Shuster Associates gave his project review for this application.  A copy of the same is on file and a copy was given to Mr. Butterfield.  This application is for site plan approval of a mixed use residential and nonresidential occupany of vacant land in the LI and 9W Overlay zones.  The applicant wishes to operate a pottery crafts business, with on-site retailing, in addition to having a dwelling.  It was noted that a use variance was granted by the ZBA for the proposed occupany of this site.  Davin Butterfield submitted revised maps to the Board which showed the twelve parking spaces including two delineated handicapped spaces.  Maps were reviewed.  Dennis Suraci asked if the applicant met with Mr. Visconti of the NYS DOT.  Mr. Butterfield said yes, and Mr. Visconti gave him approval.  Dennis suggested that Mr. Butterfield touch base with Mr. Visconti again because the curb that was detailed was not what an AB curb for a 55 mph area typically looks like.  Chairman Shultis asked Building Inspector Mark Rieker, who ws in the audience, to address the question raised in Shuster Associates’ project review concerning accessory buildings.  Mr. Rieker stated that given the variance was for the house, kiln and gallery, he would consider them all primary facilities as opposed to accessory.  Discussion was had about the variance and its’ conditions.  John McMichael noted that it appeared that the septic area was only 85’ from the well.  Davin Butterfield indicated that the well & septic were approved by the Board of Health verbally to the Building Dept.   ROXANNE PECORA MADE A MOTION, SECONDED BY LINDA SMYTHE, THAT THE PLANNING BOARD APPROVE THE DAVIN BUTTEFIELD APPLICATION, CASE #2003-21, BY DECLARING A NEGATIVE DECLARATION FOR SEQR AND GRANTING SITE PLAN APPROVAL CONDITIONED UPON A LETTER FROM THE ULSTER COUNTY HEALTH DEPT. AND A LETTER OF APPROVAL FROM THE NYS DEPT. OF TRANSPORTATION.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.

YMCA OF KINGSTON - (2003-009) - No action taken; awaiting ZBA decision.

NEW BUSINESS

KALMUS - (2003-022) - 69 Suominen Lane, Rifton, NY
                Conditional Use Permit - Amateur Radio Tower
                Tax SBL #71.001-3-11.21

Applicant Les Kalmus was present at this meeting.  Miles Putman of Shuster Associates gave his project review on this case.  A copy of the same is on file and a copy was given to the applicant.  This application is to allow the construction of a self-supporting, telescoping steel tower that exceeds 50’ in height onto which amateur radio antennas will be installed.  Board members were polled to see if they felt input from their attorney would be needed regarding the legitimate issues to be addressed as part of this condition use permit review.  The majority of the members did not feel this was necessary.  It was noted that the tower would be located about 10’ from an existing side lot line, where the minimum required setback is 20’.  Mr. Kalmus indicated he owned the adjoining property.  John McMichael stated that he would like to see an 80’ side line due to the height of the tower.  The applicant agreed to move the tower to have a 20’ side yard setback.  Les Kalmus was requested to revise his site plan to scale showing the footprint of the tower (the concrete pad) with the required setbacks and the chain link fence with details (height, etc.).  The cutoff date for the next agenda was addressed.  Mr. Kalmus was also advised that his wife’s authorization to act was required.
KOMASA - (2003-023) - 170 Sackett St.; Kline Lane, Port Ewen, NY
                 4 Lot Subdivision
                 Tax SBL #56.060-3-9

Mr. Komasa was present at this meeting.  Miles Putman of Shuster Associates gave his project review.  A copy of the same is on file and a copy was given to the applicant.  The applicant is proposing a 4-way split of a vacant parcel in an R-12 zone.  It was noted that a letter was received from the Port Ewen Water & Sewer Superintendent stating that Lot #1 does not have access to water and sewer.  Mr. Komasa stated that they plan to, within the development, issue a right-of-way up to Lot 1 to service the property.  Discussion was had about reconfiguring the lots so that a right-of-way would not be needed to get service to Lot 1.  The applicant was advised to contact Don Kiernan, the Port Ewen Water and Sewer Superintendent, as well as Art Cross, the Highway Superintendent.  The Planning Board requested the following to be placed on the maps:

 topo and contours
 proposed houses; building envelopes
 driveway cuts and profiles
 sewer and water lines
The applicant was also advised that an escrow account may need to be established if it is determined that this application needed to be referred to the Board’s engineer.
 
WELLS/GONCE - (2003-024) - 4, 6 & 10 Carney Road, Union Center, NY
                             5 Lot Subdivision (Reconfigured Out of 3 Parcels)
                             Tax SBL #63.003-3-30, 31 & 32
 
Mr. and Mrs. Wells were present at this meeting.  Miles Putman of Shuster Associates gave his project review.  A copy of the same is on file and a copy was given to the applicant.  The applicants propose the reconfiguration of three existing parcels in the R-40 district into five building lots.  Two of the existing lots are developed with one family dwellings.  Mr. Wells noted that he is currently dealing with the Health Dept. for approvals on Lots 1, 2 & 3, and he has spoken with Art Cross, the Highway Superintendent, about the driveway cuts.  Chairman Shultis advised Mr. Wells to submit written documentation from Art Cross pertaining to the driveways and have the same shown on the subdivision map.  In addition, the applicants were advised to show on the map the proposed houses, wells and septics as well as the stream location.  Chairman Shultis also noted that a bearing distance was missing for Lot #2 along Carney Road.  The Board suggested that the applicants get a copy of the subdivision book to see what they might want waivers on, such as topography, contours, etc.  ROXANNE PECORA MADE A MOTION, SECONDED BY KATHY WEITZE, THAT THE PLANNING BOARD GRANT SKETCH PLAN APPROVAL.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.  Mrs. Wells wondered about possibly creating 2 lots out of Lot 1.  Chairman Shultis noted that given the layout of Carney Road, he would have a concern with trying to maximum the density on it.  After some discussion about major and minor subdivisions, it was the Board’s feeling that this would still be considered a minor subdivision if the Wells were to reconfigure the 3 lots into 6 lot.  It was noted that Mr. Wells authorization was required.  He then signed the application on file.

THORPE/INDELLICATO - (2003-025) - 117 Old Post Road, West Esopus, NY
                                    Minor 3 Lot Subdivision
                                     Tax SBL #71.004-4-19

Postponed.  Awaiting application fee payment.
STEFANIS - (2003-026) - 451 Broadway, Ulster Park, NY
                   Site Plan - Used Car Sales
                   Tax SBL #64.001-1-5
 
Achilles Stefanis was present at this meeting.  Miles Putman of Shuster Associates gave his project review.  A copy of the same is on file and a copy was given to the applicant.  The applicant proposes to establish a used car sales lot, with a small office, on a vacant commercially zoned site.  Chairman Shultis asked the applicant if he had given any thought to the used car lot and building on Route 9W that was for sale.  Mr. Stefanis stated he had, but it was too expensive and did not have enough parking in the front.  Maps were reviewed.  Mr. Stefanis was asked what ‘reputed owner’ meant as shown on his map.  He explained that the owner bought the land at a tax sale and that was why it stated that.  The applicant was advised that he would need a more definitive plan showing contours, lighting, signage, landscaping, screening, any fencing being proposed, the 9W offset from the center of the road, DOT specifications regarding curbing, etc.  He was also advised to address drainage.  Mr. Stefanis felt the only drainage would be what was there now.  Chairman Shultis told the applicant to come up with some kind of proposal as to what his plan was for the drainage, and if he felt it would be insignificant, then he could present that and the Board would determine whether it is or isn’t.  There was some question about garbage being in the embankment.  Chairman Shultis suggested Mr. Stefanis look into the liability issue regarding the garbage.  The applicant stated he had, and still was looking into it.   Mr. Stefanis noted that his surveyor suggested that he submit what was in front of the Board tonight first to get all the information from the Planning Board that he will need and then when the surveyor surveys the lot he can include everything on the map.  Board members advised Mr. Stefanis that the way it works is that he makes a presentation to the Board of what he wants; it is not the Board’s responsibility to tell the applicant what he wants to do.  Miles Putman noted that in his review he stated that the open portion of the lot would benefit from deciduous trees for frontage plantings, low-growing shrubs and planting beds for the front and side yards, control of ambient light and glare, and restrictions on streamers and similar decorations.  He also noted that this application must be referred to the Ulster County Planning Board.  Miles Putman questioned the map since it seemed to show the entire curb cut on the property.  Dennis Suraci asked if the building is on a foundation or skids.  Mr. Stefanis stated that the building already exists and was on cinder blocks.  It was noted that there are no bathroom facilities in the building.  John McMichael noted that he would like to see a handicapped parking spot at the site.  It was suggested that Mr. Stefanis get his survey done and come back before the Board with a revised plan.

MISCELLANEOUS BUSINESS

Presubmission - Sterngass

Mr. Sterngass and Ed Palmenberg, P.E. were present at this meeting.  Mr. Palmenberg noted that they would like to combine 3 parcels on Carney Road and put 27 manufactured homes on it under one ownership with a private road.  The 27 dwelling units would be in clusters of 5 or 6 with each cluster having one disposal system owned by the property owner.  The units would be owned by individuals who lease the land.  There would be one parking spot per unit.  Dennis Suraci noted that there was a project similar to this in Poughkeepsie, the Gables, which is very nicely done.  The Planning Board suggested Mr. Sterngass and Mr. Palmenberg first go to the Building Inspector and the Town Board with their proposal.

Presubmission - Stonehedge

Charlie Wesley came before the Board to see what was required for Stonehedge’s site plan for the expansion of their paved parking since the Building Inspector sent them a letter saying that a site plan was required.  There were mixed feelings on the Board as to whether a site plan should be required.  Discussion was had.  Chairman Shultis explained what the owner of Stonehedge proposes for the future.  It was noted that drainage and lighting would be concerns and handicapped parking should be shown as well as future proposed work.
At this time in the meeting, Linda Smythe and Kathy Weitze were excused.

ZBA Referrals

Two (2) ZBA referrals (Guess & Solomon) were received this month.  It was noted that the Guess application was withdrawn.  The Planning Board’s comment on Solomon was that it had concerns with the potential for drainage issues/problems.

Correspondence

A list of monthly correspondence received by the Planning Board was given to each Board member and reviewed.

Hutterian Brethren Escrow

It was noted that the Hutterian’s have requested the remaining money in their escrow account established for their conditional use permit approval for the poultry processing facility.  The escrow account was established in the amount of $1,000 and two bills ($253.14 & $14.07) were paid out of it.  ROXANNE PECORA MADE A MOTION, SECONDED BY FRED ZIMMER, THAT THE HUTTERIAN BRETHREN ESCROW ACCOUNT BE CLOSED OUT AND ALL REMAINING MONEY RETURNED TO THE APPLICANT.  BY A 5-0 VOTE THE MOTION CARRIED.
 
Workshop Meetings

Board members Dennis Suraci suggested entertaining workshop meetings a few days prior to the regular meetings to make the Board more comfortable with what was before them and bring them up to speed on anything new; perhaps even handle the presubmissions at a workshop meeting.  It was agreed that for busy agendas, an attempt would be made to schedule workshop meetings.

Accessory Apartments

For the record, Dennis Suraci noted that he looked into the size of accessory apts. in other towns and in most other towns, the minimum was 400 sf or a maximum 35% of the floor area of the entire building.  In addition, some have limits on the number of bedrooms.  It was suggested that the Board members think about this information and decide if the Board should sent any suggestions for changing the Town of Esopus’ code to the Town Board.

Adjournment

WITH NO OTHER BUSINESS PENDING, ROXANNE PECORA MADE A MOTION, SECONDED BY FRED ZIMMER, TO CLOSE THE MEETING.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION.  MEETING ADJOURNED.

        Respectfully submitted,

        Kristy L. Nelson
        Secretary