TOWN OF ESOPUS
PLANNING BOARD MEETING MINUTES
November 29, 2001

BOARD MEMBERS PRESENT: Marilyn Coffey
    John McMichael
    Roxanne Pecora
    Russ Shultis, Chairperson
    Linda Smythe
    Kathy Weitze
    Fred Zimmer
 
ALSO PRESENT:  Miles Putman, Shuster Associates, Planning Board Consultant
 
At 7:00 pm, Chairperson Russ Shultis called the meeting of the Town of Esopus Planning Board to order beginning with the Pledge of Allegiance to the Flag.  Russ then advised the public of the building’s fire exits, and roll call was taken.

Vouchers
A MOTION WAS MADE BY LINDA SMYTHE AND SECONDED BY KATHY WEITZE TO ACCEPT ALL VOUCHERS SUBMITTED AND READ.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH PASSED BY A 7-0 VOTE.
The only voucher submitted and read was as follows:

 Kristy L. Nelson..........(10/20/01 - 11/23/01)........................................................      22 Hrs.
 

Minutes

Roxanne Pecora requested that a change be made to the October 25, 2001 minutes - on page 5, regarding Victorian Associates, the first bullet, third line should read ‘FOR REFERENCE ONLY AND DO NOT IMPLY APPROVED BUILDING SITES OR APPROVED’.  ROXANNE PECORA THEN MADE A MOTION, SECONDED BY RUSS SHULTIS, THAT THE PLANNING BOARD APPROVE THE MINUTES FROM THE OCTOBER 25, 2001 PLANNING BOARD MEETING AS AMENDED.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.
At this time in the meeting, Chairperson Shultis took the opportunity to thank Marilyn Coffey for her years of service to the Planning Board as Chairperson and to congratulate Roxanne Pecora since it was his understanding that she was in line for the Chair of the Ulster County Planning Board.  The Town of Esopus Town Board, at its November meeting, appointed Russ Shultis Chairperson of the Town of Esopus Planning Board to succeed Marilyn Coffey who stepped down.

 
OLD BUSINESS

BRAUNSTEIN - (2000-027) - 1764-1770 Route 213; 19-25 Suominen Lane, Rifton, NY
            Lot Line Revision Reapproval
            Tax SBL #71.001-2-1.12 & 1.13

Les Braunstein was present at this meeting.  Chairperson Shultis explained that this application was for a lot line revision that was previously approved by the Planning Board in December of 2000, however, the approved plat was not filed with the County Clerk within the 60-day time period as set forth in Section 107-3.G of the Town Code and Section 276 of NYS Town Law.  At this time, Shuster Associates’ project review for the resubmission of this application was reviewed.  A copy of the same is on file and a copy was provided to Mr. Braunstein.  Marilyn Coffey noted that last month while she was still Chairperson this matter transpired, she brought it to the Board’s attention, discussed the same with Miles Putman of Shuster Associates, and it was her understanding that in most towns matters like this are put back on the agenda and reapproved.  MARILYN COFFEY MADE A MOTION, SECONDED BY KATHY WEITZE, THAT THE PLANNING BOARD USE AN EXPEDITED PROCEDURE TO REAPPROVE THIS LOT LINE ADJUSTMENT BY WAIVING THE PUBLIC HEARING, RE-AFFIRMING THE NEGATIVE DECLARATION PURSUANT TO SEQR, AND GRANTING FINAL PLAT APPROVAL AS WELL AS CONSIDER ADOPTING AN EXPEDITED PROCEDURE FOR RE-APPROVAL OF EXPIRED FINAL PLATS AS PART OF THE BOARD’S WORK IN REVISING THE SUBDIVISION LOCAL LAW.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.  Maps were signed.
 
 

SOURA - (2001-020) - 200 Ulster Avenue, Broadway, Port Ewen, NY
              Site Plan
                            Tax SBL #63.002-3-1
 

Mr. & Mrs. Soura were present at this meeting.  Miles Putman of Shuster Associates gave his project review for this case.  A copy of the same is on file and a copy was given to the applicant.  It was noted that the Ulster County Planning Board recommended approval with a “required modification” - that the open access and parking along Ulster Avenue be closed off and that this be done in coordination with the Ulster County Dept. of Highways and Bridges.  At this time, the Planning Board reviewed the revised map that was submitted to the Ulster County Planning Board.  Landscaping was discussed and Chairperson Shultis noted that he talked with the County Highway Engineer and gave him a copy of the plat that was submitted to the Ulster County Planning Board.  Russ noted that the engineer’s concern was that a review was warranted, even for what exists, because of the applicant’s request for a change in use.  Additional discussion was had regarding the parking.  Chairperson Shultis will set up a meeting between himself, the applicant, and the engineer from the Ulster County Highway Dept. at the site.  LINDA SMYTHE MADE A MOTION, SECONDED BY KATHY WEITZE, THAT THE PLANNING BOARD ACCEPT THE SITE PLAN APPROVAL SUBJECT TO THE CONDITIONS IMPOSED BY THE ULSTER COUNTY HIGHWAY DEPT.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.
 

NEW BUSINESS

BRUDERHOF COMMUNITIES OF NY, INC. - (2001-022) - 10 Hellbrook Lane, Ulster Park, NY
                      Conditional Use Permit
                                    Tax SBL #63.004-3-33.11

Representatives for the applicant were present at this meeting.  Miles Putman of Shuster Associates gave his project review for this case.  A copy of the same is on file and a copy was given to the representatives.  It was noted that the purpose of the proposed facility was to process and provide meat products for the various Bruderhof communities in the region, including the site and the Woodcrest Bruderhof in Rifton.  The applicant maintains a heard of beef cattle on the Maple Ridge site, south of the buildings in an area previously used as an orchard.  Shuster’s review indicated that the materials submitted were adequate for sketch review, but additional information was needed on water use, noise, odor control, handling of solid and liquid wastes, and storm water drainage.  Also, the site plan drawing (S-1) needs additional detail, such as depiction of the parking spaces and proposed surfacing, and outdoor lighting should be shown if proposed.  The location of the site’s wastewater treatment facility should be indicated on the inset map.  In addition, review of such a conditional use permit (proposed non-residential projects having over 2,500 sq. ft. of floor area) requires the establishment of an escrow account.

Kathy Weitze asked about the hours of operation, the trucking situation, and the number of animals estimated to be brought in on a daily basis.

The Bruderhof’s representative noted that they have 100 head of beef cattle near Route 32 by Perrines Bridge and they were slaughtering 6-10 of them a month, but an animal rights group shut them down so they would like to move the operation to Ulster Park.

The representative estimated that the number of cattle coming through this facility a month would be a maximum of twelve.  In response to truck traffic, the Bruderhof felt that one wouldn’t even notice it since they would be trucking in just 6-10 animals a month from Rifton only.  The representative indicated that they would not be doing any outside contract work, it would all be used for themselves.  It was also noted that any waste is picked up the same day by Darling, a company out of NJ.

Russ Shultis stated that he spoke with Tim Rose of the Ulster County Health Dept. who indicated to him that as long as the waste water (the bathroom facilities in the plant) is piped into the existing sewage treatment facility on site he felt the Health Dept. would not be concerned or involved.  Solid wastes, the runoff from the slaughter process, they get put in a holding facility and then trucked off-site, and the Health Dept. did not think any DEC permits would be involved.  The only possible permits would be in making sure the trucking company had the proper ones.  Chairperson Shultis had a call into the DEC to learn more about this matter.

There was some concern about the possibility of expansion.  It was felt that conditions could be incorporated into any approval that address this matter.  Linda Smythe asked if the Ulster County Health Dept. inspected the previously run operation in Rifton.  The representative indicated no.

Mark Rieker, the Town’s Building Inspector, noted that he spoke with the Ulster County Health Dept. on this matter.  He was told that the Health Dept. would be interested in the separation of the sanitary facilities from the runoff of the washing of the floors, the monitoring of where the runoff went into a holding tank, and the licensing of the people who took the renderings away.  Mr. Rieker also spoke to the electrical inspector who felt the room would be a little hazardous with wet areas so he would inspect the wet locations.  In addition, Mark Rieker called Ag & Marketing who has yet to get back to him.
Fred Zimmer felt the Planning Board should request the applicant fill out a long environmental assessment form to help the Board in identifying concerns.  Kathy Weitze and Marilyn Coffey agreed with Fred.  They felt this would also help Nancy Clark of Chazen Engineering when the Planning Board refers the application to her for review and also help in responding to the public at the public hearing.

KATHY WEITZE MADE A MOTION, SECONDED BY MARILYN COFFEY, THAT THE PLANNING BOARD HAVE THE APPLICANT COMPLETE AND SUBMIT A LONG FORM ENVIRONMENTAL ASSESSMENT FORM IN ADDITION TO THE REQUESTS MADE IN SHUSTER ASSOCIATES PROJECT REVIEW FOR THE NOVEMBER 29, 2001 MEETING.  ALL MEMBERS PRESENT WITH THE EXCEPTION OF LINDA SMYTHE WHO ABSTAINED, WERE IN FAVOR OF THE MOTION WHICH CARRIED BY A 6-0-1 VOTE.

Miles Putman of Shuster Associates encouraged the applicant when filling out the full EAF to provide any additional information as an attachment to it since there is not always enough room on the form to elaborate.

The Bruderhof’s representative commented that there would be no impact on an area outside of a fraction of an acres, every room would have floor drains that are sloped and all contained, and the solid waste would be disposed of by a company certified to do so.

Roxanne Pecora felt that maybe the Planning Board should refer this application to the Ulster County Planning Board for review even though it is not required.  Board members did not feel a formal opinion was necessary, but suggested that Roxanne speak with Dennis Doyle at  the next County meeting to see if he has anything to add for the Board’s benefit.
 

OBERKIRCH - (2001-023) - 34 Hudson Lane, Ulster Park, NY
          Lot Line Revision
          Tax SBL# 64.003-5-2.2 & 2.3
 
Mr. Oberkirch was present at this meeting.  Miles Putman of Shuster Associates gave his project review for this case.  A copy of the same is on file and a copy was given to Mr. Oberkirch.  It was noted that this application should be referred to the Waterfront Advisory Board for their review since the site is located within the Town’s Coastal Management Area.  The applicant submitted a letter of authorization for Robert M. Steen, Jr., to act on his behalf at future meetings as he will be out of town.  After reviewing the maps, discussion was had about requesting a revised plat that shows both lots involved in the lot line revision.  It was noted that at the current time Mr. Oberkirch owns both lots under two (2) separate deeds.  Miles Putman suggested putting a notation on the map that says ‘this parcel is not a separate parcel, but will be combined with the other lands of Martin & Helen Oberkirch and described in a new deed to be filed etc., etc.  CHAIRPERSON RUSS SHULTIS MADE A MOTION, SECONDED BY FRED ZIMMER, THAT THE PLANNING BOARD HAVE THE APPLICANT PROVIDE THE BOARD WITH A COMPLETE MAP SHOWING LOTS 2 & 3.  ALL MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION WHICH CARRIED BY A 7-0 VOTE.
 

SCHROETER - (2001-024) - 850 Old Post Road, West Esopus, NY
          2 Lot Subdivision
          Tax SBL# 71.002-1-5

Mr. Schroeter was present at this meeting.  Miles Putman of Shuster Associates gave his project review for this case.  A copy of the same is on file and a copy was given to Mr. Schroeter.  Miles suggested that the Planning Board consider granting sketch plan approval subject to the submission of a preliminary plat that:

· depicts existing improvements (buildings, sanitary and access),
· depicts any highway takings of record for Old Post Road; and
· shows the location of approved access and utility poles referenced in the County’s permit.

Todd Schroeter presented to the Board for their review a revised map showing Old Post Road going all along the front of the property.  Discussion was had regarding the bungalow colony zoning requirements.  In response to the status of the “Sudol” parcel, an abutting 15 acre woodlot to the north, Mr. Schroeter informed the Board that it is owned by himself and there would be no joining of the two lots together.  The “Sudol” parcel has its own separate deed and in 1981 it was granted a right-of-way coming out onto Old Post Road by Mildred Bart.  Russ Shultis requested that this right-of-way be shown on the plat.  Todd Schroeter agreed to this request, but noted, at the request of the Ulster County Highway Dept., this right-of-way location would change and proposed Lot #1 and the “Sudol” parcel will share a driveway access.  Fred Zimmer suggested USGS topo information be shown on the map.  It was also requested that items E.1 & E.4 of the application be updated.
 
 

MISCELLANEOUS BUSINESS

Presubmission Conf. - Crane/Collins - Hardenburgh Road, 4 Lot Subdivision

Miles Putman of Shuster Associates gave his brief project review for this presubmission conf.  A copy was given to Mr. Collins who represented Crane at this meeting.  After reviewing the map of the requested proposal, it was the Planning Board’s feeling that this 4 lot subdivision was feasible and advised Mr. Collins that a formal subdivision application be submitted.  Marilyn Coffey suggested that Mr. Collins meet with the Town’s Highway Superintendent about the driveway cuts prior to submitting his map so the same can be shown.  It was also suggested that the plat show proposed houses, septic, well, topo, swales/culverts, an inset map, a signature block, and a zoning block.
 

At this time in the meeting, Miles Putman left.
 

ZBA Referrals - None
 

Ulster County Planning Board Appts.

It was noted that the Town Board reappointed Roxanne Pecora as a regular member to the Ulster County Planning Board and John McMichael as the alternate member.
 

Correspondence

A list of monthly correspondence received by the Planning Board was given to each Board member.

Planning Board Attorney

It was noted that since the Board’s current attorney, Robert Grieco, was elected as Judge, he has requested that the Board retain the services of other counsel for the upcoming new year.  Marilyn Coffey suggested Bea Havernick. Other recommendations were Dick Riseley, Mike Moriello, and Peter Graham.  It was also suggested that Chairperson Shultis check with Miles Putman of Shuster Associates for some suggestions.  Russ Shultis will work on this matter.
 

Planning Seminar

Russ Shultis noted that he recently attended a Planning Seminar and obtained information on lighting issues.  He also noted that the Ulster County Health Dept. was willing to meet with Planning Board agencies to discuss their role in the planning process.  Board members felt this was a good idea, but suggested waiting until after the holidays.
 

Workshop Meetings

Workshop meetings to work on the subdivision regulations will resume after the first of the year.  It was suggested that the Board’s new attorney look into the private road issue as it refers to the subdivision regulations.
 

Adjournment

WITH NO OTHER BUSINESS PENDING, LINDA SMYTHE MADE A MOTION, SECONDED BY KATHY WEITZE, TO CLOSE THE MEETING.  ALL MEMBERS PRESENT WERE IN FAVOR OF THE MOTION.  MEETING ADJOURNED.
 

        Respectfully submitted,
 
 

        Kristy L. Nelson
        Secretary