TOWN BOARD MEETING

FEBRUARY 19, 2009

A regularly scheduled meeting of the Town of Esopus Town Board was held on Thursday, February 19, 2009 at 7:30 PM in the Town Hall 284 Broadway with the following persons in attendance:

                                                Supervisor John Coutant

                                                Councilperson Gloria VanVliet

                                                Councilperson Wayne Freer

                                                Councilperson Deborah Silvestro

                                                Councilperson Carl Belfiglio

                                                Administrative Recorder: Diane L. McCord

                                                                                          Town Clerk

Pledge to the Flag

Public Comment:

Dan Shapely - Environmental Board Member: The Environmental Board has done some preliminary research on the Transfer Station comparing it to other facilities and they would like the Town Board to consider this information before renewing the contract with Curt Dankelmann.  Many of the prices are fifty percent higher than other facilities and recycling is ninety percent lotremendous amount of light that enters this building naturally.  It is the peoples house.

Charlie Wesley Report: The twenty one air filters have been changed.  There should be some sort of improvement with the way the system operates.  The vault door locks needs to be replaced.  He understood the Town Board had some questions about the light switch sensors.  It will take a long time to recoup the $365 per switch cost.  Gerry Serento compared flourescent lighting to incandescent and it costs more to turn the lights off and on than to leave them on.  Councilperson Silvestro said the County Office Building has these sensors and they were installed in house.  They thought it was worth the investment.  Charlie continued....a sensor would require additional wiring to be installed.  If we had an in house person to do the wiring it may be worthwhile.  Councilperson Freer asked for a comparison between Sass Electric prices and another contractor?  Councilperson Silvestro asked if there was a timer on the heating and cooling system.  No.  Are the thermostats programmable?  Charlie will investigate. 

Lewis Kirschner to be honored: Former County Treasurer Lew Kirschner was formerly from Port Ewen.  He is retiring this month and the Tax Collector and Town Clerk will present him with a Certificate of Appreciation from Esopus.

1.  Resolution to Appoint Alternate to Ulster County Planning Board

Whereas, the Town Board of the Town of Esopus, County of Ulster recognizes the need for the appointment of an alternate member to the Ulster County Planning Board,

Whereas, the Town Board of the Town of Esopus is in receipt of a memorandum from the Town’s Planning Board recommending the appointment of Charles Wesley as an alternate member of the Ulster County Planning Board,

Therefore, Be it Resolved,, That the Town Board of the Town of Esopus hereby recommends the appointment of Charles Wesley to the Ulster County Planning Board as our alternate member.

Resolution offered by Supervisor John Coutant

Resolution seconded by Councilperson Deborah Silvestro

                                                            Supervisor John Coutant                 Aye

                                                            Councilperson Gloria VanVliet       Aye

                                                            Councilperson Wayne Freer            Aye

                                                            Councilperson Deborah Silvestro    Aye

                                                            Councilperson Carl Belfiglio            Aye

Resolution duly adopted.

2.  Supervisors’ Yearly Audit

The following letter has been received

            “I have conducted an audit of the cash accounts of the following town offices for the year ended December 31, 2008: Town Clerk, Tax Collector and Justice Court.  My audit was conducted to render assurance that all cash receipts and disbursements were properly recorded by the individuals in these departments.

            The accounts of all the custodians of town money were found to be accurate with the exception of Justice Grieco’s bank account.  His regular checking account has not been reconciled, and is actually overdrawn at this time.  It was overdrawn by $90 at the end of the year.  This account does not have the necessary cash to meet its liabilities, which is required by the Office of Court Administration.

            The Town Justices are current in their reporting to the Department of Motor Vehicles for the TSLE & D program and the handling of their cases.

            I would like to thank all individuals for their cooperation in the audit.  If you have any questions, or concerns, don’t hesitate to contact me.

                                                                                    Brian J. Pickard, CPA”

 3.  Bonnie Benjamin - Ulster County Healthy Living Partnership

Bonnie Benjamin, an Outreach Program Coordinator gave a presentation.  Ulster County Healthy Living Partnership is located in the American Cancer Building.  They have received a grant from Ulster County to provide totally free cancer screening for colon cancer, Mammograms for women over 40, Cervical Cancer Screening for Women Over 18 (Pap Test), Clinical Breast Exams for Women over 18 and HPV Vaccine for women 19-26.  If you are diagnosed with cancer they can help provide financial help  We need to use the grant or we will lose it.  This is basically for people 30-64 who have no health insurance.  Councilperson Silvestro suggested contacting the local pharmacy and working with them.  It doesn’t matter how much money you make a month.  It is totally free.

4.  Scenic Hudson Contribution

Scenic Hudson has made a contribution of $7,500 and a long letter stating times are tough and they would like to help us.  They will review this yearly. 

5.  Resolution to Authorize Settlement - Geller

Be it Resolved, by the Town Board of the Town of Esopus, in the County of Ulster, State of New York the following:

The proposed settlement of the 2006, 2007 and 2008 tax certiorari cases brought by Mr. & Mrs. Geller would reduce their assessments as follows:

                                                            Present Assessment                 Proposed Assessment

 

2006/2007                                                   $660,000                        $542,500

2007/2008                                                $1,160,000                         $910,000

2008/2009                                                $1,899,600                      $1,570,000

Whereas, we have received and reviewed information from our Attorney regarding the above reference matter,

Therefore, Be it Resolved, that the Town of Esopus Town Board authorizes our Attorney to go forward with filing the necessary papers to settle this case.

Resolution offered by: Supervisor John Coutant

Resolution seconded by: Councilperson Wayne Freer

                                                            Supervisor John Coutant                 Aye

                                                            Councilperson Gloria VanVliet       Aye

                                                            Councilperson Wayne Freer            Aye

                                                            Councilperson Deborah Silvestro    Aye

                                                            Councilperson Carl Belfiglio            No

Resolution duly adopted.

Councilperson Belfiglio spoke about the Geller property having 9,000 sq. ft. of house with a river view.  When you purchase a house on prime land and you pay a premium price.  The Town Board

did a good job on settling this case but the Councilperson was unhappy and wanted to express his dissatisfaction.  Everyone should pay their fair share. 

Supervisor Coutant commented you should keep in mind that this house during 2006, 2007 and 2008 was being built.  One problem we faced was to find comparable houses.  It was a challenge for our Assessor and Attorney.  He was happy to have it settled.

6.  Motion to Accept Recommendation of Port Ewen Water and Sewer Board for Chairperson

The Town Board has received a recommendation from the Port Ewen Water and Sewer Board to authorize Douglas DeKoskie to be the Chairperson for the remainder of the year.

A Motion was made by appoint Douglas DeKoskie as Chairperson for the Port Ewen Water and Sewer Board until Dec. 31, 2009.  All Town Board Members voted in favor.  Motion Carried.

The Town Board thanked Michael Celuch for his Chairmanship and Membership on the Port Ewen Water and Sewer Board over the past several years.  Councilperson Silvestro asked the public for volunteers to fill the vacancy remaining on this Board.

7.  Resignation from Environmental Board of Louise Ferrente

We regretfully accept the resignation of Louise Ferrante from the Environmental Board and we thank her for the years she has provided as a member of this board.

8.  Interviews for Board Openings - Executive Session

A Motion to enter into Executive Session to interview two candidates for the Environmental Board was made by Councilperson Deborah Silvestro and seconded by Councilperson Wayne Freer at 8:15 PM.  All Town Board Members voted in favor. Motion Carried.   Katherine Landi and Rev. Jennifer Barrows were asked into Executive Session. 

A Motion to adjourn from Executive Session was made by Councilperson Deborah Silvestro and seconded by Supervisor John Coutant at 8:35 PM.  All Town Board Members voted in favor.  Motion Carried.

9.  Motion - Appointments for Environmental Board

A Motion was made by Councilperson Deborah Silvestro and seconded by Supervisor John Coutant to appoint Katherine Landi and Rev. Jennifer Barrows to serve on the Environmental Board.  Katherine Landi through 12/31/09 replacing Louise Ferrente and Rev. Jennifer Barrows through 12/31/10 replacing Michelle Higgins.  All Town Board Members voted in favor.  Motion Carried.

10.  Payment of Vouchers

            RESOLUTION AUTHORIZING PAYMENT OF BILLS SINCE JANUARY 2009

FEBRUARY 19, 2009

Be it Resolved, by the Town Board of the Town of Esopus, County of Ulster as follows:

Whereas, the Town of Esopus has been presented with vouchers for payment and these vouchers have been examined and approved by the Town Board,

Now, Therefore, Be it Resolved, that the following vouchers be approved for payment:

General Fund            #091010-091047

                                    #091948-09048 - Void

                                    #091949-091091                                             $63,425.72

 

 

Highway                     092002-092035                                               $49,912.90

 

Capital                        096010-095015                                             $112,545.73

 

Street Lighting           096002                                                            $  6,118.59

 

Port Ewen Sewer      093004-093020                                               $37,544.51

 

Port Ewen Wate Ewen, New York 12466

Gentlemen:

I know I called and thanked you this morning, but I decided that was hardly enough - you deserve a written commendation.

It was way above and beyond the call of duty to stay out in the brutal temperature for hours and hours to repair the water main break on our corner.  I cannot even imagine what it was like working in the cold and even in the mud and muck.  You men were awesome!

People like you are what make this country so special.  You are willing to put other people’s needs ahead of your own personal welfare and get a job done no matter what it takes.

I hope lots of residents called to thank you, but if not, let us thank you for all of them.

                                                                                    Sincerely,

                                                                                    Kathryn & Kent Mardon

                                                                                    168 Tilden Street

                                                                                    Port Ewen, New York 12466"

It was decided to place a copy of this letter in the personnel files of the employees who worked on the break.

14.  Technology Quote

Councilperson Belfiglio stated our computers are unprotected we really need to have a server.  The first step is to contact the vendors we currently use and be assured by those companies that their programs will run on a server with a tape backup drive.  Any technological service needed should go through Councilperson Belfiglio and a memo to that effect should be sent to the employees.  Councilperson Freer suggested any purchases should go through the Town Board first.  We should always contact the New York State Office of Central Services first when we need technical updates.  The quote on a server was $5,949.  We plan on moving all the programs to a file server.  We need to back up the programs to a tape and have it removed from the town premises each night.

The payroll computer also needs to be updated.  The Office of Central Services has rock bottom prices for quality equipment.  Councilperson Belfiglio asked the Town Board to review the information he presented to them.

15.  NYMIR

Representatives from NYMIR Insurance came through and inspected our new Town Hall.  There is a $9,000 rebate coming this year and a reduction for next year due to the safety, quality and efficiency built into our new building.

16.  NYS FUNDING TOWARD MOVE

The State will fund the town up to $10,000 to address any changes we require as a result of our move to the new building. utes dated January 22, 2009

20.  ADJOURNMENT

A Motion to adjourn was made by Councilperson Wayne Freer and seconded by Councilperson Gloria VanVliet at 9 PM.  All Town Board Members voted in favor.  Motion Carried.

                                                                                    Respectfully submitted,

                                                                                    Diane L. McCord

                                                                                    Town Clerk, CMC, RMC

                                                                                    NYSTCA Dist. 2 Reg. Dir.