TOWN BOARD MEETING

MARCH 19, 2009

A regularly scheduled meeting of the Town of Esopus Town Board was held on Thursday, March 19, 2009 at 7:30 PM in the Town Hall on 284 Broadway Port Ewen, New York with the following persons in attendance:

                                                            Supervisor John Coutant

                                                            Councilperson Gloria VanVliet

                                                            Councilperson Wayne Freer

                                                            Councilperson Deborah Silvestro

                                                            Councilperson Carl Belfiglio

                                                            Administrative Recorder:     Diane L. McCord

                                                                                                              Town Clerk

Pledge to the Flag

Public Comment: None

1.  Executive Session - Interview with Vincent Bitonte for Port Ewen Water & Sewer Board Delayed until later in the meeting.

2.  Resolution to Adopt Fee Structure for Community Room Fees

Councilperson Deborah Silvestro and Councilperson Gloria VanVliet have done a lot of work in putting together the application for use of the Community Center.  This includes the Community Center rules and regulations for use, clean up checklist and a declaration of responsibility for use of the Community Center.  Copies of the above listed information can be obtained at the Town Clerk’s Office.

RESOLUTION TO ADOPT TOWN HALL FEE SCHEDULE

MARCH 19, 2009

BE IT RESOLVED, by the Town Board of the Town of Esopus, County of Ulster, State of New York,

WHEREAS, a fee schedule for the rental of the Town of Esopus Community Center has been completed and

WHEREAS, this fee schedule will include a Clean Up Checklist, a Declaration of Responsibility For Use of the Town of Esopus Community Center, an Application For Use of the Town of

Esopus Community Center and a listing of Community Center Rules and Regulations for Use and

WHEREAS, the Town of Esopus Town Board has agreed on the amounts to be charged,

THEREFORE, BE IT RESOLVED, the Town of Esopus will rent the Community Room with the attached fee schedule and the rental will be at the digression of the Town of Esopus Town Board.

Resolution offered by Councilperson Deborah Silvestro

Resolution seconded by Councilperson Gloria VanVliet

 

                                                            Supervisor John Coutant                 Aye

                                                            Councilperson Gloria VanVliet       Aye

                                                            Councilperson Wayne Freer            Aye

                                                            Councilperson Deborah Silvestro    Aye

                                                            Councilperson Carl Belfiglio            Aye

 

Resolution duly adopted.

3.  Resolution In Support of Re-Assessment Cycle Bill and Full Value Measurement

     March 19, 2009

Everyone is concerned with assessments and taxation.  Assessments will be tracked through the following resolution stated Supervisor Coutant:

WHEREAS, the Ulster County Legislature recently hired a consultant to study Assessment Administration in Ulster County and determine areas of improvement to the current system; and

WHEREAS, this study was completed with input from Local Assessors, Town Supervisors and Representatives of the Real Property Tax Service Agency; and

WHEREAS, the general consensus of those involved in the process is that the current system of Assessment Administration is complicated because of the varying levels of assessment from town to town and the lack of a Legislative Mandated Reassessment Cycle and the lack of a Full Value Measurement Standard in New Y:ork State; and

WHEREAS, the New York State Assessors Association and the New York State Association of County Directors of Real Property Tax Service have consistently called for such Legislation to be adopted;

THEREFORE, LET IT BE RESOLVED, that the Town of Esopus Town Board calls on the New York State Legislature to adopt Legislation to mandate Re-Assessment by Local Municipalities on a regular cycle, an also,

THEREFORE, LET IT BE RESOLVED, that the Town of Esopus Town Board calls on the New York State Legislature to adopt Legislation to develop a Full Value Measurement Standard to be followed by all Assessing Units in New York State.

Resolution offered by Supervisor John Coutant

Resolution seconded by Councilperson Wayne Freer

 

                                                            Supervisor  John Coutant                Aye

                                                            Councilperson Gloria VanVliet       Aye

                                                            Councilperson Wayne Freer            Aye

                                                            Councilperson Deborah Silvestro    Aye    

                                                            Councilperson Carl Belfiglio            Aye

 

Resolution duly adopted.

4.  Resolution Supporting Ulster County Town Clerks’ Association

Supervisor Coutant explained taking the right of the voters away and allowing appointments of the Town Clerk, Tax Collector and Highway Superintendents instead of their elections is wrong. 

            RESOLUTION SUPPORTING ULSTER COUNTY TOWN CLERK’S ASSOCIATION

TO REMAIN ELECTED OFFICIALS

MARCH 19TH 2009

WHEREAS, Governor David Paterson’s New York State Budget for 2009 proposal would include the elimination of election of Town Clerks; Tax Collectors and Highway Superintendents as elected officials and would make these positions appointed and

WHEREAS, the right of voters to elect town clerks, highway superintendents and tax collectors in local communities will be disenfranchised and,

WHEREAS, transparency in government has been established under Municipal Home Rule Law 10 and provides a means to change elected positions to appointed following a Mandatory Referendum and

WHEREAS, Governor David Paterson through the budget process proposes to change the Mandatory Referendum to a Permissive Referendum which can be adopted without any public comment and,

WHEREAS, Sections 26 through 28 of the Governor’s budget will create NO FISCAL SAVINGS for the State and in fact, will cost local governments additional administrative expenses,

THEREFORE, BE IT RESOLVED, the office of Town Clerk, Tax Collector and Highway Superintendent should be independent and remain part of the checks and balances of the local government and be elected positions.

Resolution offered by Supervisor John Coutant

Resolution seconded by Councilperson Carl Belfiglio

                                                Supervisor John Coutant                 Aye

                                                Councilperson Gloria VanVliet       Aye

                                                Councilperson Wayne Freer            Aye

                                                Councilperson Deborah Silvestro    Aye

                                                Councilperson Carl Belfiglio            Aye

 

Resolution duly adopted.

Councilperson Silvestro commented that she believed there are some aspects of this proposal that should be studied.  In Rhinebeck there is an appointed Town Clerk and some of the public would not mind a few less signs on their lawns, however, she voted in favor.

5.  Ulster Insurance (Property & Casualty) to increase coverage by One Million Dollars

There was a question as to the cost of increasing our insurance coverage by one million dollars?  Councilperson Wayne Freer expressed his confusion about the insurance coverage and he would rather refer to Gail Yonnetti from Ulster Insurance.  He asked if she could come to our next Workshop Meeting and explain our policy?  Councilperson Freer understands our basic umbrella policy, however,  the limits on both policies need to be addressed.  Councilperson Belfiglio agreed..  Will the overall umbrella policy go up and how much will it cost?  Does it cover each occurrence?  Supervisor Coutant said Ulster Insurance will be asked to attend our next Workshop Meeting.   

6.  Announcement Red Cross Emergency Shelter

New York State gave us money to make us an emergency shelter and provided money for an emergency generator.  In order to become an American Red Cross Shelter the town must sign a Shelter Agreement.  The cost for the setup will be completely borne by the Red Cross.  The Town will be notified when the shelter is to be set up.  People will be housed and fed and following the emergency the building will be the same after they leave.  The town will not have any cost.    Councilperson Belfiglio asked what constitutes a disaster?  The Town Supervisor can declare a state of emergency or the State Government or the Federal.  An emergency is anything more than the town can handle.  The building can also be used as a cooling center if the degrees are ninety or one hundred for a number of days.  The Red Cross will determine if the building is needed.  Supervisor Coutant said the structure is self-contained with heat and air conditioning and power.    

7.  Resolution for Town Clerk and Deputy Clerk

WHEREAS, the Town Clerk and Deputy Clerk are members of the New York State Town Clerk’s Association,

WHEREAS, the New York State Town Clerks’ Association will hold their annual conference in Saratoga on April 26 through April 29,

WHEREAS, the amount of expenditure for the Deputy Clerk in the amount of $500 will be reimbursed by the New York State Town Clerks’ Association Scholarship Fund,

THEREFORE, BE IT RESOLVED, the Town Clerk an Deputy Clerk are authorized to attend the New York State Town Clerks’ Association Conference.

Resolution offered by Councilperson Wayne Freer

Resolution seconded by Councilperson Gloria VanVliet

                                                            Supervisor John Coutant                 Aye

                                                            Councilperson Gloria VanVliet       Aye

                                                            Councilperson Wayne Freer            Aye

                                                            Councilperson Deborah Silvestro    Aye

                                                            Councilperson Carl Belfiglio            Aye

Resolution duly adopted.

8.  Ross Park Skating Rink - Lighting - Timer 6:00 PM - 9:00 PM

The Supervisor explained it  is very dark at 6 PM at the Ross Park Skating Rink so we tried to place a light in service on a timer through Central Hudson.  We met with representatives to discuss the light being on from 6 PM - 9 PM, however, the cost for this short period of time was $1,200.  We did not budget this amount.  There may be another alternative if we run a light from the bathroom over to the skating rink.  We will keep everyone posted..

Note: Jacob Bennett was in attendance from Boy Scout Troop 20 from Hurley, New York

working on his Citizenship Badge.

1.   Continued - Executive Session - Interview with Vincent Bitonte for the vacancy on the          Port Ewen Water and Sewer Board

 

A Motion to enter into Executive Session to interview Vincent Bitonte for the vacancy on the Port Ewen Water and Sewer Board was made by Supervisor John Coutant and seconded by Councilperson Carl Belfiglio at 8:15 PM.  All Town Board Members voted in favor.  Motion Carried.

A Motion to adjourn from Executive Session was made by Councilperson Wayne Freer and seconded by Councilperson Gloria VanVliet at 8:45 PM.  All Town Board Members voted in favor.  Motion Carried.

A Motion to approve Vincent J. Bitonte for the vacant position on the Port Ewen Water and Sewer Board was made by Councilperson Carl Belfiglio and seconded by Supervisor John Coutant.  All Town Board Members voted in favor.  Motion Carried.

Mr. Bitonte was welcomed to the Board and thanked for his interest.  He will come in to the Clerk’s office to sign the Oath of Office Book.

Wappner Extension or Contract?

Councilperson Gloria VanVliet asked about the status of the Wappner extension or contract?  There is a State of Emergency on River Road which is still in existence.  Originally there was an agreement to supply water to the Wappner property on an emergency basis, however, to supply water to the property permanently a water extension is necessary. 

Councilperson Silvestro said there was confusion about this issue for on Oct.  1, 2008 we discussed  the extension of the water service.  Recently the lawyer wants a long term contract for a ten year period.  According to Supt. Kiernan Bill Benson would have to be part of the extension since his property is between the water plant and Mr. Wappner’s.  The last extension was to Ford Printing and they became a member of the district but never hooked up.  Councilperson Belfiglio would like to ask Attorney Futerfas to attend our next meeting.  Mr. Wappner has an escrow account and he will be responsible for all costs for an extension.  Councilperson Belfiglio will call Attorney Futerfas about attending the next Workshop Meeting.

9.  Lifetime Achievement Award Nomination

A Motion was made by Councilperson Wayne Freer and seconded by Councilperson Gloria VanVliet to authorize the Town Supervisor to write a letter on behalf of the Town Board endorsing Clark H. Mains to received the Hudson Valley Volunteer Firemen’s Association Lifetime Achievement Award for his service to the Port Ewen Fire District and his service to his community in the Town of Esopus.  All Town Board Members voted in favor.  The Motion was adopted.

Clark H. Mains is a long time member of the Port Ewen Fire District, in fact, he has been a volunteer for fifty-five years.  He has been the Secretary for twenty-eight years and Chief for twenty one years.  He certainly deserves the Lifetime Achievement Award.  The Town Board authorizes the Supervisor to write a letter on their behalf regarding Mr. Mains.

10.  Budget Adjustments - None

11.  Vouchers

            RESOLUTION AUTHORIZING PAYMENT OF BILLS SINCE MARCH  2009

Be it Resolved, by the Town Board of the Town of Esopus, County of Ulster as follows:

Whereas, the Town of Esopus has been presented with vouchers for payment and these vouchers have been examined and approved by the Town Board,

Now, Therefore, Be it Resolved, that the following vouchers be approved for payment:

General Fund  091092-091159                                                                       $117,465.50

Highway Fund  092036-092064                                                                     $ 23,270.04

Capital Fund  095016-095019                                                                        $ 13,055.85

Street Lights  096003-096003                                                                        $   1,269.85

Port Ewen Sewer 093021-093040                                                                  $ 12,780.18

Port Ewen Water 094049-094085                                                                  $ 41,318.26

Total................................................                                                                $209,159.68

Resolution offered by Councilperson Wayne Freer

Resolution seconded by Councilperson Carl Belfiglio

                                                            Supervisor John Coutant                 Aye

                                                            Councilperson Gloria VanVliet       Aye

                                                            Councilperson Wayne Freer            Aye

                                                            Councilperson Deborah Silvestro    Aye

                                                            Councilperson Carl Belfiglio            Aye

Resolution duly adopted.

There was discussion about purchasing propane from the New York State Office of Government Services price list vs. local bidders.  The local bidders were cheaper $1.79 compared to $2.19.  The state prices fluctuate throughout the year. .

12.  Acceptance of Minutes

A Motion to accept the minutes for the month of February 2009 was made by Councilperson Gloria VanVliet and seconded by Councilperson Deborah Silvestro.  All Town Board Members voted in favor.  Motion Carried.

13.  Main St. Grant

Councilperson Deborah Silvestro mentioned the Main Street Grant has $25,000 for street scape improvements and the Town would qualify.  We will submit our application to RUPCO.  It could be used for directional signage, kiosk, additional park benches (which could be used on private property if you get an easement and an agreement), signs for the park and lids for our garbage cans.  Perhaps a light pole replacement.  The Supervisor asked if solar lights could be obtained for the “Rock Cut”?  Councilperson Silvestro said it is not within the Main St.. Corridor

Councilperson Silvestro believes we should all be grateful for the work of Lois Ingellis for the time and effort she has demonstrated. on behalf of the Main St. Grant Project.

14.  Correspondence for Feb.

Correspondence is available in the Town Clerks’ Office for review.

15.  Reports of Boards and Committees

The following reports of boards and committees are on file in the Town Clerks’ Office:

Town Clerk February Report 2009

ZBA Minutes dated Feb. 9, 2009

Port Ewen Water & Sewer Minutes dated Feb. 9, 2009

Port Ewen Water and Sewer Agenda and monthly report

Environmental Board Minutes Feb. 27, 2009

Assessors’ Report dated March 3, 2009

Building Dept. Feb. Report

Planning Board Meeting Minutes dated Feb. 26, 2009. 

Supervisor’s February Report.

A Motion to adjourn was made by Councilperson Wayne Freer and seconded by Councilperson Gloria VanVliet at 9:12 PM.  All Town Board Members voted in favor.  Motion Carried.

                                                                                    Respectfully submitted,

                                                                                    Diane L. McCord

                                                                                    Town Clerk, CMC, RMC

                                                                                    NYSTCA Reg. 2 Dist. Dir.