TOWN BOARD MEETING

JUNE 21, 2007 

A regularly scheduled meeting of the Town of Esopus Town Board was held on Thursday, June 21, 2007 at 7:30 PM at the Town Hall on Broadway in Port Ewen, New York with the following persons in attendance:

                                                            Supervisor John Coutant

                                                            Councilperson Gloria VanVliet

                                                            Councilperson Wayne Freer

                                    Absent:           Councilperson Michael Lange

                                                            Councilperson Deborah Silvestro

                                               

                                                            Administrative Recorder: Diane L. McCord

                                                                                                     Town Clerk

 

Pledge to the Flag

 Meeting Called to Order

 Supervisor John Coutant called the meeting to order.

Public Comment:

 Access to Bowne Street

A resident questioned the entrance to the new Town Hall property on Bowne Street asking if the road would be opened to the public?  Supervisor Coutant said concrete barriers had been placed on Bowne Street to prevent traffic from entering on Rt. 9W to avoid the construction delays and exiting on Bowne Street.  The Supervisor explained this Town Board made a commitment to the Bowne Street neighbors that the street would not be used for public access but only for emergency access.  There will be a chain or a gate.  There will be a walking path for residents.  The resident suggested there are roads where no commercial traffic can trespass and this may be an alternative.  Councilperson VanVliet stated the site plan does not address public vehicle access. 

Recreation - Summer Park Program Issue

 Mary Jo Wiltshire spoke as the Chairperson to the Town of Esopus Recreation Commission.  Julie Habernig is the Summer Park Program Director and she was asked to bring information to the Town Board this evening by Councilperson Silvestro.  There were questions about some of the children not being residents of the town and yet they were signed up to attend.  Julie Habernig was confused because at this point she has told all the registered children that they are in at this point.   Councilperson Freer said a limit of 200 children was advised by the Town Board.  The night of the sign ups 168 children were enrolled and Julie believed Councilperson Silvestro told her to take them all.  Now the number is 217 and Julie was under the impression the Supervisor wanted us to take all the children.  Cathy Robinson, member of the Recreation Board, asked why we could not take more children because there is enough money with increased registration fees and we need a backup person for Julie?  Councilperson Freer said the problem with this is we set a limit and that limit was surpassed.   Councilperson Silvestro agreed that the limit was 200 as stated on the flyer and proceeded to read the flyer.  After 200 children Julie Habernig explained another certified person is required but this is now a mute point since she already has a qualified person already on staff.

There was very lengthy discussion over the Summer Park Program and how the number of 200 children had been stipulated by the Town Board.  The Recreation Board wanted the 228 children signed up to be allowed to attend.  There was discussion over non-residents being admitted to the program.  There was definitely a communication problem between the Town Board and the Park Director.  So much so that a resignation was offered, however, it was decided the Town Board decision would be changed to accommodate the extra children and next year there would be better communication and the flyer going out to the residents would be reviewed by the Board and distributed to all areas in the town.

 Broken Sidewalks

 Dump trucks have broken the sidewalk north of town on the driveway cuts and the second one is west of Sunset Drive. 

Rock Cut on Old Rt. 9W

 Rocks have fallen in the road on the rock cut and the resident wondered why netting could not be placed there?  Councilperson Freer told the audience that the rock would be shaved. 

1.  Resolution - Appointment of Town Historian

 Whereas, the Town of Esopus asked Alexander Contini to establish a search committee and recommend to the Town Board a person to be appointed Town Historian.

Whereas, the Town Board request that the recommendation be forthcoming by June 2007,

Whereas, the committee has recommended Anne Gordon to fill the position of Town Historian,

Therefore, Be it Resolved, that Anne Gordon be appointed Town Historian for the Town of Esopus.  This appointment will commence immediately with the passing of this resolution for the balance of the year 2007.

Resolution offered by Supervisor John Coutant

Resolution seconded by Councilperson Deborah Silvestro

                                                  Supervisor John Coutant                             Aye

                                                Councilperson Gloria VanVliet                   Aye

                                                Councilperson Wayne Freer                        Aye

                        Absent            Councilperson Michael Lange                    

                                                Councilperson Deborah Silvestro                Aye

 

Resolution duly adopted.

 2.  Electric Pump Purchase

 Whereas, it has been recommended by our Port Ewen Water/Sewer Supt. Donald F. Kiernan to purchase an electric water pump to ensure a supply of water during the declared state of emergency and

Whereas, Supt. Kiernan has advised that the cost of this pump is $9,000.00 and

Whereas, Supt. Kiernan has checked with the FEMA authorities and has been advised that they will reimburse this expense to the Town,

Therefore, Be it Resolved, that Supt. Kiernan be authorized to order this unit as quickly as possible and submit such bill through the FEMA process.

Resolution offered by Supervisor John Coutant

Resolution seconded by Councilperson Gloria VanVliet 

                                                Supervisor John Coutant                             Aye

                                                Councilperson Gloria VanVliet                   Aye

                                                Councilperson Wayne Freer                        Aye

                        Absent            Councilperson Michael Lange                    

                                                Councilperson Deborah Silvestro                Aye

Resolution duly adopted.

 3.  Mower Purchase

 A Motion to purchase a 26 horsepower lawn mower to replace the one that was destroyed by fire and to purchase the equipment from Kingston Lawn Shop at a cost of $7,995 was made by Councilperson Wayne Freer and seconded by Councilperson Gloria VanVliet.

                                                 Supervisor John Coutant                             Aye

                                                Councilperson Gloria VanVliet                   Aye

                                                Councilperson Wayne Freer                        Aye

                        Absent            Councilperson Michael Lange                    

                                                Councilperson Deborah Silvestro                Aye

 

Motion hereby adopted.

 5.  Peddling and Soliciting Permit Request

 A Motion to grant a Peddling and Soliciting Permit for William Devine to sell hot dogs, popcorn, and homemade crafts was made by Councilperson Wayne Freer and seconded by Supervisor John Coutant through the end of 2007. 

 

                                                Supervisor John Coutant                 Aye

                                                Councilperson Gloria VanVliet       Aye

                                                Councilperson Wayne Freer            Aye

                        Absent            Councilperson Michael Lange

                                                Councilperson Deborah Silvestro    Aye

 

Motion adopted.

 6.  MS-4 Information and Permission to Attend Training

 MS-4 regulations are now mandated.  In order to comply with these regulations educational training will be given to Bruce Wisnoskie, a town highway employee, to track the storm water (out-falls).  There will be a five day college course given through Esopus River Watch.  When the course is completed the highway employee will be given a GPS system to use in their respective towns. 

A Motion was made by Supervisor John Coutant and seconded by Councilperson Wayne Freer to authorize Bruce Wisnoskie to attend the MS-4 classes.

 

                                                Supervisor John Coutant                 Aye

                                                Councilperson Gloria VanVliet       Aye

                                                Councilperson Wayne Freer            Aye

                        Absent:           Councilperson Michael Lange

                                                Councilperson Deborah Silvestro    Aye

 

Motion adopted.

 7.  Filing Cabinet Update

 Iron Mountain has provided the Town of Esopus with filing cabinets, worth in the Supervisor’s estimate of between 200 and 300 a piece.  The Town Highway Dept. will pick up some 90 cabinets and store them at Dyno Nobel until we move to our new Town Hall building.  The Town Clerk was thanked for her efforts and in turn she thanked Iron Mountain for their generosity.

8.  NYS Racing and Wagering Seminar

  On July 12th in the City of Kingston City Hall there will be a seminar given by NYS Racing and Wagering.  This event is sponsored by the UC Supervisors and UC Town Clerks Associations.

9.  Committee Appointment - Dept. Supervisor Wayne Freer

 Michael Richardson will be given $1.00 a year to act as a consultant to review our policies and our employee manual.  A committee will be appointed to include Michael Richardson, one Town Board Member, one Town Hall Clerical Employee, and one Highway Employee.   The committee will review our policies and procedures.  This is the first step in getting our policies and procedures back on line. 

A Motion was made by Councilperson Wayne Freer and seconded by Councilperson Deborah Silvestro to create a committee to meet on a regular basis and make recommendations to the Town Board with the purpose being to review town policies and our Town of Esopus Employee Handbook.   

                                                 Supervisor John Coutant                 Aye

                                                Councilperson Gloria VanVliet       Aye

                                                Councilperson Wayne Freer            Aye

                        Absent:           Councilperson Michael Lange

                                                Councilperson Deborah Silvestro    Aye

 

Motion Carried.

 Councilperson Freer will find out who is interested and set up the first meeting.

A Motion was made to appoint Councilperson Wayne Freer as the Town Board Member who will sit on the Advisory Committee to Review Town Policies along with Michael Richardson, the consultant.  All Town Board Members present voted in favor.  Motion Carried.

 Questions raised:

 Is Michael Richardson hired as an ax man?  Councilperson Freer answered this is a committee to protect both the workers and the town.   Michael Richardson has no authority to do anything.  The Town Board can go with the recommendations of the advisory board or not.

Councilperson Freer stated at one of the meetings it was mentioned if you can have Medicare we need to review those benefits.   Councilperson Silvestro said the Town Board wants to give their employees the best that is available.

Will you phase out the MVP Health Plan for retirees?  Ryan Insurance gives the town a proposal geared toward elderly employees.  The employees may get something better.    

Supervisor Coutant was concerned with anything taking money out of the retirees benefits.

10.  Town Hall Update

 The town is waiting for their contracts to be signed.  Within the next two or three weeks we should have an ground breaking ceremony and invitations will be going out.  The questions arose as to what to call the road entering to the Town Hall.....a road or a driveway?  The town will be responsible for accepting our own roadway.  Planning Board Chairperson suggested if a roadway needs to be state approved the time frame is over a year.

 Cancellation of July 2nd Workshop

 Due to the holiday the July 2nd Workshop Meeting will be canceled, the next Workshop Meeting will be July 17th.

11.  Adjustments and Transfer of Funds                           

Resolution Authorizing the Payment of Bills Received Since May 2007

Be it Resolved, by the Town Board of the Town of Esopus, County of Ulster as follows:

Whereas, the Town of Esopus has been presented with vouchers for payment and these vouchers have been examined and approved by the Town Board,

Now, Therefore, Be it Resolved, that the following vouchers be approved for payment:

General Fund                        # 071320-071333                                $ 51,426.45

 Highway Fund                       # 072148-072179                                $ 24,309.46

                                           

Capital Fund                         # 075007-075009                                $   6,140.00    

 

Street Lighting                       # 076006                                             $   4,221.10

 

Port Ewen Sewer                  # 073063-073079                               $11,101.05

 

Port Ewen Water                  #074153-074196                                 $75,427.32

 

                                                Total...............................................$172,625.38

      

Resolution offered by Councilperson Wayne Freer

Resolution seconded by Councilperson Deborah Silvestro

 

                                                Supervisor John Coutant                 Aye

                                                Councilperson Gloria VanVliet       Aye

                                                Councilman Wayne Freer                Aye

                        Absent:           Councilman Michael Lange

                                                Councilperson Deborah Silvestro    Aye

 

Resolution duly adopted.

 12.  Time Warner Franchise Negotiations

 Our Kingston Public Access Representative Colin Evans gave an easy synopsis of what we should do to re-establish our agreement with Time Warner.

A Motion was made by Councilperson Wayne Freer and seconded by Councilperson Deborah Silvestro to move forward and write a letter to Time Warner Cable and to the Public Service Commission stating the Town of Esopus would like to renegotiate a contract with Time Warner Cable.

 

                                                Supervisor John Coutant                 Aye

                                                Councilperson Gloria VanVliet       Aye

                                                Councilperson Wayne Freer            Aye

                        Absent:           Councilperson Michael Lange

                                                Councilperson Deborah Silvestro    Aye

 

Motion Carried.

 13.  Approval of Minutes

 A Motion to approve the Minutes of the May 17th Town Board Meeting was made by Councilperson Silvestro and seconded by Supervisor Coutant.  All Town Board Members voted in favor.  Motion Carried.

 14.  Health Dept. Letter Concerning Ticks

 The Ulster County Health Dept. has distributed tick remove kits to the Town Clerk’s office to be distributed during the sale of hunting licenses.

15.  Thank for Planting Petunias

 Councilperson Deborah Silvestro thanked Anne and Larry Hiller for the annual planting of the petunias in front of the Town Hall.

 16.  Klyne Esopus Museum War Veterans Memorial

 The Klyne Esopus Museum War Veterans Monument concrete and bronze plaque is deteriorating.  We should find a committee of veteran residents to repair this monument.  The museum cannot maintain this monument.  Councilperson Freer suggested  the American Legion #1298 with Mike Melendy as their commander contact the Army Corp of Engineers to work on this.

The subject of the Peddlers’ Permit was raised and the question of why the gentlemen did not have to pay a fee?  Veterans do not have to pay a permit fee.

17.  Pickup Truck to School

 Highway Supt. Al Larkin asked if employee Bruce Wisnoskie could use the town truck to go to school.  There was no problem.

The Town Board was thanked for taking the additional children into the Recreation Program.

A Motion to adjourn was made by Councilperson Wayne Freer and seconded by Councilperson Deborah Silvestro at 9:20 PM.  All Town Board Members present voted in favor.

                                                                                     Respectfully submitted,

                                                                                     Diane L. McCord, Town Clerk

                                                                                    CMC, RMC, Reg. Dir. Dist. 2 NYSTCA