TOWN OF ESOPUS TOWN BOARD MEETING

JULY 16, 2010

 

A regularly scheduled meeting of the Town of Esopus Town Board  was held on Thursday, July 15, 2010 at 7:30 PM in the Town Hall 284 Broadway in Port Ewen, New York  12466 with the following persons in attendance:

 

                                                                Supervisor John Coutant

                                                                Councilperson Gloria VanVliet

                                                                Councilperson Wayne Freer

                                                                Councilperson Donna McAuley

                                                                Councilperson Kyle Barnett

 

                                                                Recording Administrator:  Diane L. McCord, Town Clerk, CMC, RMC

 

Pledge to the Flag

 

Opening

 

The Supervisor called the meeting to order at 7:30 and stated there was not much on the agenda.

 

Public Comment:  None

 

1.  Central Hudson Bill

 

The Supervisor spoke about our latest Central Hudson bill in which we were charged $62.45 for gas for our generator.  Our electric bill had a credit of $408.  This is great news giving us a savings with our solar panels of $2,100.  Our consultant Randolph Horner is walking above the carpet and he is so happy.  This is definitely a substantial savings for the town and our taxpayers.

 

2.  Bid Awards – Port Ewen Water Treatment Facility

 

Following the flooding event of April 16-17, 2007 the town has had several problems with our water treatment plant.  The land movement damaged River Road and the Water Filtration Plant.   In order to stabilize the property and replace equipment damaged by the flooding SEMO (State Emergency Management Office) and FEMA (Federal Emergency Management Administration) consulted with town engineers Brinnier and Larios.  Bidding was opened on July 13th.  The Supervisor said the Town Board bonded $750,000 to use to finance the repairs on the water treatment plant.  We had estimated our repairs would be 1.6 million dollars to 1.7 million.  So far the total estimated cost will be 1.3 million. 

 

Questions were asked as to why the bids came in lower than expected?  Supervisor Coutant answered  times are tough and with these economic times the bids came in lower.

 

RESOLUTION OF THE TOWN BOARD

TOWN OF ESOPUS

ULSTER COUNTY, NEW YORK

JULY 15, 2010

 

Whereas, the flooding event of April 16-17 caused a major slope failure on property along a portion of River Road in the Town of Esopus, and

 

Whereas, there has been land movement and associated damage to River Road and the Roger Mabie Water Filtration Plant, said plant being a critical component of the Port Ewen Water District, and

 

Whereas, certain improvements have been designed in consultation with the State Emergency Management Office (SEMO) and the Federal Emergency Management Administration (FEMA) in order to stabilize the property and replace equipment damaged by the flooding event, and

 

Whereas, these improvements are contained to two separate bidding proposals:  Contract TE-101-Drainage  Improvements at the Roger Mabie/Port Ewen Water Plant and Contract TE-082 Clarifier Replacement at the Roger Mabie/Port Ewen Water Plant, and

 

Whereas, these improvements are vital to the health and safety of the residents and customers of the Port Ewen Water District, and

 

Whereas, The Town Board authorized bidding of the Contracts at its meeting of June 17, 2010, and

 

Whereas, bids were received by the Town on July 13, 2010, and

 

Whereas, the bids were reviewed by the engineering firm for the project and recommendations have been received by the engineer for award to the lowest bidders.

 

Therefore, Be it Resolved, by the Town Board, that the contracts be awarded to the low bidders as follows:

 

Contract TE-101- Well Drilling:  Award to Peterson Geotechnical Construction. LLC of Skaneateles, N.Y. in the amount of $211,917.00.

 

Contract 101-Drainage:  Award to Leo Boice and Sons, Inc. of Mt. Marion, N.Y. in the amount of $117,939.00.

 

Contract TE-082 Clarifier Replacement General Construction:  Award to Kingsley Arms, Inc. of Schaghticote, N.Y. in the amount of $982,700.00.

 

Contract TE-082 Clarifier Replacement Electrical Construction:  Award to A.G.V. Electrical Contracting, LLC of Hopewell Junction, N.Y. in the amount of $19,000.00. 

                                                                                               

Resolution offered by Supervisor John Coutant

Resolution seconded by Councilperson Gloria VanVliet

 

                                                                Supervisor John Coutant                              Aye

                                                                Councilperson Gloria VanVliet                  Aye

                                                                Councilperson Wayne Freer                       Aye

                                                                Councilperson Donna McAuley                 Aye

                                                                Councilperson Kyle Barnett                        Aye

 

Resolution duly adopted.

 

 3.  Water Chestnut Vessel Update

 

Supervisor Coutant told the Town Board that we finally have everything necessary and as of yesterday the  name “Chester” was placed on the machine.  Padlock keys have been distributed to the volunteers for the toolbox on the vessel.  The instrumentation has a cover and a padlock.  Two fire extinguishers are also in place.  The machine will be moored at the George Freer Memorial Park while in operation. It will be kept 75’ to 90’ from shore.    We need to review the tide chart to see when we can moor the vessel.  We are delayed for a short time due to the passing of the Highway Superintendent’s mother. 

 

4.   Budget Adjustments

 

  RESOLUTION AUTHORIZING BUDGET ADJUSTMENTS

JULY 2010

 

BE IT RESOLVED, by the Town Board of the Town of Esopus, County of Ulster as follows:

 

WHEREAS, the Town of Esopus has been presented with budget adjustments and the adjustments have been examined and approved by the Town Board,

 

THEREFORE, BE IT RESOLVED, that the following vouchers be approved for payment:

 

AO 1990.000       Contingency                      AO1220.400        Supervisor Contractual                 $5,624.11

AO 0599.000       Fund Balance                     AO1680.44          Data Processing Contractual       $   140.60

 

Resolution offered by  Councilperson Donna McAuley

Resolution seconded by Councilperson Wayne Freer

 

                                                                Supervisor John Coutant                              Aye

                                                                Councilperson Gloria VanVliet                  Aye

                                                                Councilperson Wayne Freer                       Aye

                                                                Councilperson Donna McAuley                 Aye

                                                                Councilperson Kyle Barnett                        Aye

                                                                                               

 

Resolution duly adopted.                                                                           

 

Payment of Vouchers

 

                                                                Resolution Authorizing Payment of Bills Since

                                                                                                July 2010

 

Be it Resolved, by the Town Board of the Town of Esopus, County of Ulster as follows:

 

Whereas, the Town of Esopus has been presented with vouchers for payment and these vouchers have been examined and approved by the Town Board,

 

Therefore, Be it Resolved, that the following vouchers be approved for payment:

 

                                                General Fund                    101338-101396                                  $ 41,237.96

                                                Highway Fund                   102136-102160                                  $ 72,896.87

                                                Capital Fund

                                                Street Lighting Fund       106008                                                  $   5,206.97

                                                Port Ewen Sewer             103097-103106                                  $   3,328.61

                                                Port Ewen Water             104157-104180                                  $   9,241.13                                         

                                                Total                                                                                                      $131,911.54

 

Resolution offered by Councilperson Donna McAuley

Resolution seconded by Councilperson Wayne Freer

 

                                                                Supervisor John Coutant                              Aye

                                                                Councilperson Gloria VanVliet                  Aye

                                                                Councilperson Wayne Freer                       Aye

                                                                Councilperson Donna McAuley                 Aye

                                                                Councilperson Kyle Barnett                        Aye

 

Resolution duly adopted.

 

6.  Sidewalk Needs to be Replaced

 

Councilperson Gloria VanVliet asked who the contractors were working on the corner of Lampman Avenue and Broadway?  They blacktopped the area they worked on, however, they have not replaced the sidewalk.  The Highway Dept. has a list of the contractors.  Central Hudson hired the contractors.  The Supervisor will contact Central Hudson and the subcontractor.

 

7.  Cameras Installed

 

Safeco has installed an additional camera in our Court Room and in the Community Room.  Councilperson Freer explained the code to our mainframe has been changed and therefore, the cameras cannot be accessed from our computers.  Kevin Rentfrow was contacted about getting the code for our

                                                                               

 

system and he replied he did not have the code.  Perhaps someone can contact Carl Belfiglio who may know the code.  If this cannot happen, Safeco will need to reconfigure the system which is a timely and expensive procedure.

 

8.  Approval of Minutes

 

A Motion to approve the June Minutes was made by Councilperson Gloria VanVliet and seconded by Supervisor John Coutant.  All Town Board Members were in favor.  Motion Carried.

 

9.  Reports of Officials and Boards

 

The following reports of officials and boards:

 

Town Clerk’s Report for June 2010

Supervisor’s Report dated July 2010

Building Inspector’s Report for June 2010

Environmental Board Minutes for June 2010

Waterfront Advisory Board Minutes for June 2010

Planning Board Minutes dated June 22, 2010

Assessor’s Report dated June 2010

 

A Motion to adjourn was made at 7:57 PM by Councilperson Wayne Freer and seconded by Councilperson Kyle Barnett.  All Town Board Members voted in favor.  Motion Carried.

 

                                                                                                                Respectfully submitted,

 

                                                                                                                Diane L. McCord

                                                                                                                Town Clerk, RMC, CMC