TOWN BOARD MEETING
 AUGUST 17, 2006

A regularly scheduled meeting of the Town of Esopus Town Board was held on Thursday, August 17, 2006 at 7:30 PM in the Town Hall on Broadway in Port Ewen, New York with the following persons in attendance:

    Supervisor John Coutant
    Councilperson Gloria VanVliet
    Councilperson Wayne Freer
    Councilperson Michael Lange
    Councilperson Deborah Silvestro

    Recording Administrator: Diane L. McCord, Town Clerk

   Guests: Michael Melendy
     Robert Santiago
     Charles Wesley
     John Meehan
     James Ellsworth
     Anne Gordon
     Susan Holland
     Donna Cafaldo, Daily Freeman Reporter

Supervisor John Coutant called the meeting to order.

Pledge to the Flag

Public Comment:   None

1.  Deputy Dog Control Officer

Supervisor John Coutant said we have an excellent Dog Control Officer Jill Shufeldt.  There has been a problem with the backup person position who is not available.  We have been asked to appoint someone through the end of the year.  Supervisor Coutant read the following letter:

 August 14, 2006

 Town of Esopus Town Board
 174 Broadway
 Port Ewen, New York 12401

 Dear Town Board:

 It is extremely necessary that a new Deputy Dog Control Officer is hired to cover  weekends and evenings when I am not available.

 Kevin Hindman will serve as my assistant in the Towns of Rochester and New Paltz.
 He has been approved by both Town Boards and will be a capable and reliable asset
 for my department, and the three Towns.

 Your approval of his appointment to the Town of Esopus will ensure continual coverage
 of an efficiently run department.

 Thank you for your immediate consideration.

 Sincerely yours,

 Jill Shufeldt
 Dog control Officer
 Town s of Esopus, New Paltz and Rochester

A Motion was made by Supervisor John Coutant to appoint Kevin Hindman as Deputy
Dog Control Officer.

     Supervisor John Coutant  Aye
     Councilperson Gloria VanVliet Aye
     Councilperson Wayne Freer Aye
   Absent: Councilperson Michael Lange
     Councilperson Deborah Silvestro Aye

Resolution duly adopted.

2.  Accept Road - Victoria Lane

 Resolution to Accept Victoria Lane

Whereas, our Highway Superintendent has recommended the acceptance of Victoria Lane as a Town Road and,

Whereas, the Town has received as additional verification of conformance from the engineering firm of Brinnier & Larios, P.C.,

Therefore, Be it Resolved, that the Town of Esopus accept Victoria Lane as a Town Road.

Resolution offered by Councilperson Wayne Freer
Resolution seconded by Councilperson Gloria VanVliet

    Supervisor John Coutant  Aye
    Councilperson Gloria VanVliet Aye
    Councilperson Wayne Freer Aye
  Absent: Councilperson Michael Lange
    Councilperson Deborah Silvestro Aye

Resolution duly adopted.

3.  Resolution for Highway Supt. to Attend Conference

Whereas, our Highway Superintendent Alan Larkin has requested to attend the annual conference of Highway Superintendents to be held on Sept. 22nd, 2006 in Alexandria Bay, New York,

Therefore, Be it Resolved, that Alan Larkin be authorized to attend the conference and all expenses relative to his attendance be paid.

Resolution offered by Supervisor John Coutant
Resolution seconded by Councilperson Deborah Silvestro

    Supervisor John Coutant  Aye
    Councilperson Gloria VanVliet Aye
    Councilperson Wayne Freer Aye
  Absent: Councilperson Michael Lange
    Councilperson Deborah Silvestro Aye

Resolution duly adopted.

4.  Resolution to Release Letter of Credit - Victoria Lane

Whereas, the Town Board by resolution has accepted Victoria Lane as a town road,

Whereas, the Town Board by resolution shall release a $200,000.00 letter of credit from J. P. Morgan Chase Bank,

Therefore, Be it Resolved, that the Town Board authorize the Town Supervisor to contact J. P. Morgan Chase Bank and release the IRREVOCABLE LETTER OF CREDIT NO. TTTS-634234 dated August 15, 2005, in the name of Tom Mahairas and Victoria R. Mahairas, Boulder Ridge Rd., Scarsdale, New York.

Resolution offered by Supervisor John Coutant
Resolution seconded by Councilperson Wayne Freer

    Supervisor John Coutant  Aye
    Councilperson Gloria VanVliet Aye
    Councilperson Wayne Freer Aye
  Absent: Councilperson Michael Lange
    Councilperson Deborah Silvestro Aye

Resolution duly adopted.

5.  Retirement of Walter VanLeuven/Hiring of James Cassell

Our part time custodian and dog kennel person has decided to retire, however, he has not given a termination date.  He has suggested the Town Board hire James Cassell.

A Motion was made by Supervisor John Coutant and seconded by Councilperson Gloria Van Vliet to hire James Cassell upon the termination date of Walter VanLeuven.

    Supervisor John Coutant  Aye
    Councilperson Gloria VanVliet Aye
    Councilperson Wayne Freer Aye
  Absent: Councilperson Michael Lange
    Councilperson Deborah Silvestro Aye

Resolution duly adopted.

6.  Resolution to Authorize Appointment of Chairman of Environmental Board

Be it Resolved, by the Town Board of the Town of Esopus, in the County of Ulster, as follows:

Whereas, the Chairperson to the Environmental Advisory Board has tendered her resignation,

Whereas, Robert Santiago has volunteered to fill the position of Chairman August 17, 2006 though December 31, 2006,

Therefore, Be it Resolved, that the Town Board hereby appoint Robert Santiago as Chairman of the Environmental Advisory Board.

Resolution offered by Councilperson Wayne Freer
Resolution seconded by Councilperson Deborah Silvestro

    Supervisor John Coutant  Aye
    Councilperson Gloria VanVliet Aye
    Councilperson Wayne Freer Aye

  Absent: Councilperson Michael Lange
    Councilperson Deborah Silvestro Aye

Resolution duly adopted.

7.  Resolution to Appoint Colin Evans to the Kingston Public Access Commission

  RESOLUTION TO AUTHORIZE THE APPOINTMENT OF COLIN EVANS
  AS TOWN OF ESOPUS REPRESENTATIVE TO KINGSTON PUBLIC ACCESS COMMISSION

Whereas, Colin Evans has volunteered his services as representative to the Kingston Public Access Commission replacing Marian Schoettle for a term expiring December 31, 2006,

Therefore, Be it Resolved, that the Town Board hereby appoints Colin Evans to the Kingston Public Access Commission.

Resolution offered by Councilperson Deborah Silvestro
Resolution seconded by Councilperson Gloria VanVliet

    Supervisor John Coutant  Aye
    Councilperson Gloria VanVliet Aye
    Councilperson Wayne Freer Aye
  Absent: Councilperson Michael Lange
    Councilperson Deborah Silvestro Aye

Resolution duly adopted.

The following letter will be sent to Mayor James Sottile in Kingston, New York:

Dear Mayor Sottile:

 The Town of Esopus has adopted a Resolution to appoint Colin Evans as our representative to the Kingston Public Access Commission to replace Marian Schoettel with a term expiring  December 31, 2006.

 If you have any questions regarding this matter, please do not hesitate to contact me.  Thank you.

       Sincerely yours,

       John K. Coutant, Supervisor

8.  Town Hall Update

Supervisor John Coutant said we need to be assured our Town Hall plans are complete and accurate.  It appears we should be out to bid with bids back by September 19th.  We have a tight schedule to be out of this building by April 2007.  We may request another thirty days from the state.  We have until the week before Christmas to get into the ground.  The building materials our architect is using have a quick turn-around.

9.  Resolution Appointing Clerk of the Works

Supervisor Coutant said the Town Board has made a decision and we picked an outstanding member of our community.  Charlie Wesley was asked to meet with our architect Joseph Hurwitz to go over the Town Hall plans.  Charlie Wesley is a qualified and dedicated person in our community that cares about what is going on here.
 
 Resolution Appointing Clerk of the Works
 August 17, 2006

Be it Resolved, that the Town Board of the Town of Esopus, County of Ulster as follows:

Whereas, the Town Board has decided to hire a Clerk of the Works for the new Town Hall Project and,

Whereas, after due consideration and interviewing of the candidates, Charles Wesley has been chosen,

Therefore, Be it Resolved, that the Town Board authorizes the hiring of Charles Wesley as Clerk of the Works at a rate of $50 per hour.

Resolution offered by Supervisor John Coutant
Resolution seconded by Councilperson Wayne Freer

    Supervisor John Coutant  Aye
    Councilperson Gloria VanVliet Aye
    Councilperson Wayne Freer Aye
  Absent: Councilperson Michael Lange
    Councilperson Deborah Silvestro Aye

Resolution duly adopted.

Charlie Wesley: “Thank you for your vote of confidence.”

10.  Payment of Vouchers

Resolution Authorizing the Payment of Bills Received Since July 2006

Be it Resolved, by the Town Board of the Town of Esopus, County of Ulster as follows:

Whereas, the Town of Esopus has been presented with vouchers for payment and these vouchers have been examined and approved by the Town Board,

Now, Therefore, Be it Resolved, that the following vouchers be approved for payment:

General Fund  # 061480-061529   $  30,567.54

Highway Fund  # 062222-062259   $  58,155.34

Capital Fund   #065015-065021                                   170,412.50

Street Lighting  # 066008         3,737.14

Port Ewen Sewer  # 063098-063105                             33,728.49

Port Ewen Water  # 064197-064213   $    8,430.55
 
Total................................................................................................. $ 307,031.56

Resolution offered by Supervisor John Coutant
Resolution seconded by Councilperson Gloria VanVliet

    Supervisor John Coutant  Aye
    Councilperson Gloria VanVliet Aye
    Councilman Wayne Freer  Aye
  Absent: Councilman Michael Lange
    Councilperson Deborah Silvestro Aye

Resolution duly adopted.

11.  Reports of Committees and Correspondence

Correspondence for July is available in the Town Clerk’s Office.  The following reports of committees and boards was received and is on file:

Town Clerk’s Report for July 2006
Assessor’s Report for August 2006
Zoning Board of Appeals dated July 18, 2006
Port Ewen Water/Sewer Board Agenda and Monthly Report dated June 2006
Port Ewen Water & Sewer Board Minutes dated July 11, 2006
Monthly Report of the Building Dept. dated July 2006
Planning Board Minutes dated July of 2006

Supervisor Coutant: Supervisor Coutant gave thanks to Daily Freeman Reporter Donna Cafaldo for keeping the residents informed with traffic flows throughout the town.

12.  Approval of Minutes

A Motion was made by Councilperson Wayne Freer and seconded by Councilperson Deborah Silvestro to approve the Minutes of the July Meetings.  All Town Board Members present voted in favor.  Motion Carried.

13.  Military Band Concert/Firemen’s Picnic

On August 19th at 4 PM the Rainbow Division Band of the National Guard will perform
at Ross Park sponsored by the Klyne Esopus Museum.  The public is cordially invited to attend.

On Sept. 16th the Klyne Esopus Museum will sponsor the First Responders Exhibit and will celebrate with a Firemen’s Picnic featuring chili (complements of the Armadillo) and hot dogs.
Joe Sills will be the speaker.

Public Comment:

Sal Silvestro: Sal Silvestro had a question for Donna Cafaldo and asked if DOT was on schedule?  Donna Cafaldo answered yes.

Anne Gordon: Can we raise the issue to NYSDOT that the Rondout Creek Bridge needs painting?  Supervisor Coutant answered two and one half weeks ago the bridge was closed for inspection.  There are plans to refurbish, however, we do not know the time frame.

James Ellsworth: There is a problem when the state diverts the traffic into the gutter.  The gutters are filled with dust, dirt and pot holes.  A sweeper should be sent through and a patch job should be done.

Councilperson Wayne Freer: At the Town Board Workshop Meeting we discussed these problems.  It is extremely dusty and the lanes were too small.  Councilperson Freer called the state and spoke with an engineer.  The width of the lane should be made wider for there are lane standards and obviously there is a problem.  Councilperson Silvestro said the streets had not been swept this year.

A motion to adjourn was made at 8:08 PM by Councilperson Freer and seconded by Councilperson VanVliet.  All Town Board members present voted in favor.  Motion Carried.

         Respectfully submitted,

         Diane L. McCord
         Town Clerk, CMC, RMC
          Reg. Dir. Dist. 2 NYSTCA