TOWN BOARD MEETING

AUGUST 20, 2009

The Town of Esopus Town Board Meeting was held on Thursday, August 20th at 7:30 PM in the Town Hall 284 Broadway in Port Ewen, New York with the following persons in attendance:

                                                Supervisor John Coutant

                                                Councilperson Gloria VanVliet

                                                Councilperson Wayne Freer

                                                Councilperson Deborah Silvestro

                                                Councilperson Carl Belfiglio

                            

                             Administrative Recorder:  Diane L. McCord, Town Clerk

 

Pledge to the Flag.

Supervisor John Coutant called the meeting to order at 7:33PM

Public Comment: 

Anne Gordon:  Anne is on the Working Committee to establish a memorial to Sojourner Truth.  This organization has obtained its’ 501-C3 non-profit status and has raised $4,000.  They are now researching the exact location of Schryver’s Tavern where Sojourner Truth worked as a slave.  Tim Allred is also on the committee and he said it was claimed in the NYS Cultural Resource Report that Schryvers’ Tavern was located at the corner of Salem Street and Broadway.  We have done research with the help of the Town Clerks’ Office staff and the Ulster County Clerks’ staff.   In May of 1808 a $125 Tavern Bond was filed against all the property Schryver owned.  We have deeds proving Schryver owned the building and other records from the town.  This young woman Sojourner Truth did work and live in our town. 

You may ask what is going on with this Committee and what direction we are going?   We are under a certain process,  according to Town Board Resolution in 2005 establishing this memorial.  The NYSDOT will finish its’ work in September on the Salem Street and Broadway construction.  The pocket park will be done and we will have temporary signage in the park.  At that time, the town stated there would be a Committee of Ministers and once this committee was established we then need to develop an idea and price it out and then go to a major fund raising project.  We are hoping we will have an event in the fall and we will invite the Governor to our dedication. 

 Dave Eisenstadt:  Mr. Eisenstadt  said he had a complaint as a resident of Birchez.  His neighbor Mrs. Brenda Patenal runs past the stop signs and her dogs are a real problem.  There is a 35 MPH speed limit on Dick Williams Lane and it should be lowered to 20 to 25 MPH.  Supervisor Coutant said these were the same complaints that were aired at our last Workshop Meeting at the Birchez.  The town does not own the road so therefore we cannot adopt a speed limit yet.  It is not appropriate at this time.  When we accept the road it will be appropriate.  When the Highway Superintendent and the Town Board accepts it, you will have make due until then.

1.  Award – Town of Esopus Little League – District 16 Champions

The Supervisor said it was nice to sit here as the Supervisor of the Town of Esopus and award this Certificate of Achievement to the Town of Esopus Little League as NYS District 16 Champions for the second time since I have been in office.  The Supervisor turned the meeting over to Councilperson Wayne Freer who represents the Recreation Board as liaison.  Councilperson Freer gave acknowledgement to the coaches Bucky Mains and Steve Garner.  On behalf of the Town Board and the Recreation Commission for an outstanding accomplishment we give you this Certificate of Award and we would like to present the team with this plaque with the team members’ picture.  This award was given to:

                   Jordon Schwark                                   Thomas Mains

                   Doug Terrone                                      Allen Ruschak

                   Jesse Lent                                           Joel Kivlan

                   Matt Davidson                                     Mike Whelan

                   Kieran Ryan                                         Anthony Rollo

                   Danny Garner                                      Josh Wenzel

 

Coach:         Steve Garner

Manager:      Clark Mains

 

Supervisor John Coutant said you may be proud of your achievements and this Town Board is equally and extremely proud.

 

2.  Award – April Nelson – Town Hall Painting Donations

 

The Supervisor explained we have another award, a Certificate of Appreciation for April Nelson for two beautiful paintings she created and framed of the Burroughs’ Pond and of the George Freer Memorial Park.  Unfortunately, April has broken her foot and could not attend this evenings meeting. 

3.  Union Contract Approval

 Supervisor Coutant thanked the Highway and Water/Sewer employees who do an outstanding job and have a combination of all kinds of skills.  They are willing to do a job above and beyond what they are able to do.  Jon Haight is a plumbing expert; we have men excellent with tree removal as you can see when you drive down here. 

 A Motion was made by Councilperson Wayne Freer and seconded by Councilperson Gloria VanVliet to authorize the Supervisor to sign the Union (UPSEU) Contract. 

 

                                      Supervisor John Coutant                  Aye

                                      Councilperson Gloria VanVliet                   Aye

                                      Councilperson Wayne Freer             Aye

                                      Councilperson Deborah Silvestro     Aye  

                                      Councilperson Carl Belfiglio             Aye

Motion Carried.

The Supervisor proceeded to sign the contract. 

4.  Water and Sewer Department Position (Peter Koelli)

The Supervisor explained the Water and Sewer Department has been operated by Don Kiernan for a number of years.  He will retire in September and he has done a great job.  He will save the town money by returning on a part time basis.  The Town Board interviewed three candidates for the stipend position of foreman.  The Supervisor did not attend this meeting and therefore must abstain from the vote.  Councilperson Wayne Freer said we interviewed three candidates at our Workshop Meeting. 

Councilperson Freer made a Motion to fill the Working Foreman Stipend Position by Peter Koelli who is a twenty year employee with the Port Ewen Water and Sewer District.  Councilperson Gloria VanVliet seconded the Motion.

                                      Supervisor John Coutant                  Abstained

                                      Councilperson Gloria VanVliet                   Aye

                                      Councilperson Wayne Freer             Aye

                                      Councilperson Deborah Silvestro     Aye

                                      Councilperson Carl Belfiglio             Aye

 

Motion Carried. 

Councilperson Deborah Silvestro stated all three candidates who applied are very dedicated employees and this was a difficult choice.  Common to all three of the water and sewer employees they do the job without being told.  I would like to thank Water and Sewer Supt. Don Kiernan.  Councilperson Freer said looking at the dates, Sept. 11 you will be retired before our next Town Board Meeting.  I would like to personally thank you for the job you have done as Superintendent.  On my behalf I would like to thank you very much and I hope your retirement is good and you enjoy it.

The Town Clerk was directed to write a letter to the applicants stating they did an excellent job and it was a tough decision.  Thank you for sitting down with us and for the discussion.  We appreciate them coming out.

5.  Stop Sign East Main Street (Highway Supt. Al Larkin)

A stop sign on East Main St. was discussed at our Workshop Meeting and we asked for the Highway Superintendent to attend this evenings meeting, however, he did not attend and may have had a previous commitment. 

6.  Resolution for Propane Bid

Whereas, the Port Ewen Water/Sewer District advertised and received bids for Propane to be supplied for a period of (1) one year, beginning September 1, 2009 and ending August 31, 2010. 

Whereas, bids were received and opened at the office of the Town of Esopus Town Clerk, on July 27, 2009

Whereas, the lowest bidder for Propane was Bottini Fuel, 157 West Main St., Wappingers Falls, New York   12590, at a price of $1.347 per gallon.

Therefore, be it resolved that the town of Esopus Town Board award the bid to Bottini Fuel.

Resolution offered by Councilperson Carl Belfiglio and seconded by Councilperson Wayne Freer.

                                                Supervisor John Coutant                  Aye   

                                                Councilperson Gloria VanVliet                   Aye

                                                Councilperson Wayne Freer             Aye

                                                Councilperson Deborah Silvestro     Aye

                                                Councilperson Carl Belfiglio             Aye

 

Resolution duly adopted.

 7.  Resolution to Purchase Equipment for Highway Department

 

Be it resolved, by the Town Board of the Town of Esopus, in the County of Ulster, State of New York,

 

Whereas, our Highway Superintendent, Alan Larkin, has submitted a request to purchase the following equipment:

 

                   Winston AP21015EL Trailer                            $8,990.00

 

Therefore, be it resolved, that the Town of Esopus Town Board authorizes the purchase of the equipment requested for the Town of Esopus Highway Department.

 

Resolution offered by Supervisor John Coutant

Resolution seconded by Councilperson Deborah Silvestro

 

                                                Supervisor John Coutant                  Aye

                                                Councilperson Gloria VanVliet                   Aye

                                                Councilperson Wayne Freer             Aye

                                                Councilperson Deborah Silvestro     Aye

                                                Councilperson Carl Belfiglio             Aye

 

Resolution duly adopted.

 8.  Resolution to sign Solar Contract

 Therefore, be it resolved,  by the Town Board of the Town of Esopus, in the County of Ulster, State of New York, the following:

 The Town Board of the Town of Esopus authorizes the Town Supervisor to sign the Alteris Renewables Contract for Solar Energy.

 Resolution offered by Councilperson Wayne Freer

Resolution seconded by Councilperson Carl Belfiglio

 

                                      Supervisor John Coutant                  Aye

                             Councilperson Gloria VanVliet                   Aye

                             Councilperson Wayne Freer             Aye

                             Councilperson Deborah Silvestro     Aye

                             Councilperson Carl Belfiglio             Aye

 

Resolution duly adopted.

 The Supervisor proceeded to sign the Alteris Contract along with Michael P. Stangle, PE, Vice President of Alteris Renewables.  All pages of the contract were initialed.

 The Supervisor spoke about the Town Board’s decision to sign this contract.  He commended Alteris Renewables for working down the cost of the installation from $310,000 to $260,000.  The panels will give us fifty-two percent of our energy needs.  This will be a good and long lasting system.  It will be beneficial for as long as this building stands.

 Councilperson Belfiglio thanked Councilperson VanVliet and Kevin Rose, Vice President of Operations for Alteris for the considerable amount of time spent on the phone explaining everything to us.  Architect Joe Hurwitz also answered our questions and went out of his way to explain the process and of course, Councilperson VanVliet commended Randolph Horner who also helped. 

 Supervisor Coutant is looking forward to working with the town and they replied they are honored to have the chance to do so.  The contract was given to the Town Clerk.  A copy of will be made for each member of the Town Board. 

 ADDITIONAL NEWS BULLETIN

 Joe Hurwitz and Randolph Horner made the announcement the Town of Esopus Town Hall will have a zero carbon footprint which means there will be no need for energy consumption and  when achieved this will be a great for we will be the first municipal building in New York State to have a zero carbon footprint.   Having 52 percent of our energy produced by solar energy is a great achievement in itself. 

 There will be $400,000 coming from the Stimulus Package and that money can be applied here.  The Stimulus Package funds in the amount  of  74 million dollars are being made available by the state for municipalities, non-for-profits and others.   There will be four funding rounds.  The first round closes Monday afternoon.  I have been working to get in a viable application by then.  The application process is a very complex one.   We want to be as careful and thorough as possible for these funds with this documentation.  There will be another round of funding opened in another sixty days.  If we are successful in October it will build on what we are doing right now.  It will give credit to the town for spending its’ own money in addition to the NYSERDA rebate and working with Alteris to come up with a first phase which is all we are allowed to do by the current utility rules.  As Joe Hurwitz has pointed out there will not be another municipal building like this in the state and it is worth an exception to some of the utility rules.  To score up with this highly competitive grant seeking operation,  the town may consider whether or not to make an additional contribution from your existing capital fund which is still in good shape because you are only going to spend out of pocket for the Alteris contract $260,000 and there are a few more small items that the town is providing.   You may be in the position where you may want to score up in the selecting by offering the cost share somewhat.  We are going for one hundred percent financing on the stimulus money and see how far we can get. 

 The Supervisor commended Alteris engineer for helping us.  Michael Stangle from Alteris said he thought there would be another NYSERDA  program for small municipalities in the near future in addition to t his stimulus money.  Randolph Horner said the program is called Medium Scale TV Funding for Municipalities and this should be out before the end of the month.  We will pursue all funding opportunities. 

 9.  Resolution to Sign for a Grant for the Office of Court Administration

 Be it resolved, by the Town Board of the Town of Esopus, in the County of Ulster, State of New York, the following:

 The Town Board of the Town of Esopus authorizes the Town Supervisor to sign a grant from the Office of Court Administration.

 Resolution offered by Councilperson Wayne Freer

Resolution seconded by Supervisor John Coutant

 

                                                Supervisor John Coutant                  Aye

                                                Councilperson Gloria VanVliet                   Aye

                                                Councilperson Wayne Freer             Aye

                                                Councilperson Deborah Silvestro     Aye

                                                Councilperson Carl Belfiglio             Aye

 

Resolution duly adopted.

 Councilperson Wayne Freer explained how Justice Betty Shanley-Manicone is trying to put in for a grant with the Office of Court Administration.   We will try to do this as soon as possible.  This is a grant for August of next year.  Councilperson Silvestro believed we should be more specific with the resolution for this grant.  Councilperson Freer has a copy of the grant application for review.

 10.  Resolution to Sign Otis Elevator Contract

 Be it resolved, by the Town Board of the Town of Esopus, in the County of Ulster, State of New York the following:

 The Town Board of the Town of Esopus authorizes the Town Supervisor to sign the Otis Elevator Service Contract  with the following stipulations: 

 We need the discount term of the contract commencement date and this will be a five year contract if the price remains the same.

 Resolution offered by Councilperson Gloria VanVliet

Resolution seconded by Councilperson Wayne Freer

Supervisor John Coutant                  Aye

                             Councilperson Gloria VanVliet                   Aye

                             Councilperson Wayne Freer             Aye

                             Councilperson Deborah Silvestro     Aye

                             Councilperson Carl Belfiglio             Aye

 

Resolution duly adopted.

 11-A.  Resolution to approve Electrical Inspectors

Be it resolved, that a resolution is hereby adopted by the Town Board of the Town of Esopus in the County of Ulster, State of New York to approve New York Electrical Inspectors LLC as an authorized agency in the town of Esopus to provide Electrical Inspections.

Resolution offered by:  Supervisor John Coutant

Councilperson Deborah Silvestro

Resolution seconded by:  Councilperson Wayne Freer

                             Supervisor John Coutant                  Aye

                             Councilperson Gloria VanVliet                   Aye

                             Councilperson Wayne Freer             Aye

                             Councilperson Deborah Silvestro     Aye

                             Councilperson Carl Belfiglio             Aye

 

Resolution duly adopted.

 NYS Board of Electrical Underwriters is going out of business.  Two individuals formerly employed by that company have formed a new company.  Our Building Inspector has recommended we approve this new company with Jerry Caliendo and John C. Metsger.

 11-B   Town Hall Usage – Ed Gaddy 

Ed Gaddy  said he would like to use the Town of Esopus Town Hall for a Town Hall Meeting on health care issues.  There will be a group of people to answer questions relative to health care coverage.  It was explained a resident of the town could book the hall for this event, however, there would be a refundable security deposit of $100 and use fee of $100.  There was concern over the security and the format of this meeting.  What will be in place?  Mr. Gaddy said what is being proposed is a Town Hall meeting on national health care.   He thanked the Town Board for allowing him to speak.  We received a number of phone calls about health care meetings and there are many unanswered questions.  The idea is to have an open honest forum on health care.  Several people have been invited to attend including:

Congressman Maurice Hinchey, Senator Schumer, Congressman Murphy, Betsy McCoy former Ltd. Governor for New York State.  The purpose behind this is to have an open conversation.  We will not tolerate name calling.  It is my desire to have an open and honest debate.  If anyone wants to become unruly they will be asked to leave.  I will not disrespect this building or the people who allowed me to use it.  I have spoken with Ulster County Sheriff Paul VanBlarcum and he will have people attending without uniforms to curtail any problems.  There will be a podium and stand.  This is a conversation that needs to happen.  This is the most sweeping thing to happen since Medicare.  Supervisor Coutant asked do you feel the people who have been invited to come will have the answers?  Will their answers be honorable and straight forward?  Ed Gaddy said he wanted elected officials, people who know what they are talking about.  Supervisor Coutant asked would you have one person asking the questions at one time and would they come forward and have the question answered?    Do you have anyone able to record this meeting and take notes?  I have extended an invitation to Cable TV News 6 in Middletown.  I have invited the newspapers but I do not know who will show.  It was suggested a tape recorder be used to record the answers. 

Councilperson Carl Belfiglio asked a question.  I do not think anyone is trying to tell you what to ask.  I would like to see a printed set with rules on behavior plus your rules for asking questions and how the meeting will be run.  You can have these rules. 

Councilperson Wayne Freer asked if Mr. Gaddy meets the criteria for renting our community room?  If you can meet the rules then you can have the meeting.  Councilperson Deborah Silvestro said the application for use of Town of Esopus Community Center states, “Town of Esopus sponsored and co-sponsored events, meetings, and events of Town of Esopus civic &     community groups and Not for Profit organizations that are open to the public, and do not charge a fee or expect monetary gain”.

 Councilperson Belfiglio was under the impression this was a conservative party event.  Mr. Gaddy said this is just an informational meeting on health care and he was keeping the Conservation Party out of it.  This event is non-political.   Councilperson Gloria VanVliet stated if a Town of Esopus resident comes in and rents the community room for $100 this will be a viable meeting.  There is also a security deposit of $100.  Whoever rents the room will be held responsible for any damages.  Any group who wanted to rent the hall would be responsible to keep the building in the condition it is now in.   There is a capacity of 160 persons in the room. 

 Councilperson Belfiglio was aware there is a big interest in the health care debate.  You cannot control what a person will say or do.  There has to be rules.  Ed Gaddy will provide the rules that will be handed out to the people attending the meeting. 

 12.  Payment of Vouchers and Budget Adjustments

 Be it Resolved,   the Town Board of the Town of Esopus, County of Ulster as follows:

 Whereas, the Town Board of the Town of Esopus has been presented with the following budget adjustments,

 Now, Therefore, Be it resolved, that the following budget adjustments be approved:

Attorney                          A00599.000           $3,796.82     A01420.4

Building Utilities               A00599.000           $2,196.21     A01620.402

 

Resolution offered by Councilperson Wayne Freer

Resolution seconded by Supervisor John Coutant

 

                                      Supervisor John Coutant                  Aye

                                      Councilperson Gloria VanVliet                   Aye

                                      Councilperson Wayne Freer             Aye

                                      Councilperson Deborah Silvestro     Aye

                                      Councilperson Carl Belfiglio             Aye

 

Resolution duly adopted.

 

Resolution Authorizing Payment of Bills Since August

 

Be it resolved, b the Town Board of the Town of Esopus, County of Ulster as follows:

 Whereas, the Town of Esopus has been presented with vouchers for payment and these vouchers have been examined and approved by the Town Board,

 Now, Therefore, Be it resolved, that the following vouchers be approved for payment:

 General Fund   091384-091457                                                    $  36,455.93

 

Highway Fund 092177-092218                                                    $112,825.20

 

Capital Fund 095041-095043                                                       $  20,683.30

 

Street Lights 096008-096009                                                      $    8,577.79

 

Port Ewen Sewer 093108-093128                                                          $  86,519.18

 

Port Ewen Water 904189-094207                                                          $    9,481.42

 

Total…………………………………………………………………………………………$ 274,542.82

 

Resolution offered by Councilperson Carl Belfiglio

Resolution seconded by Councilperson Wayne Freer

 

                                      Supervisor John Coutant                  Aye

                                      Councilperson Gloria VanVliet                   Aye

                                      Councilperson Wayne Freer             Aye

                                      Councilperson Deborah Silvestro     Aye

                                      Councilperson Carl Belfiglio             Aye

 

Resolution duly adopted.

 

A Motion to approve the previous months Minutes was made by Councilperson Wayne Freer and seconded by Councilperson Deborah Silvestro.  All Town Board Members voted in favor.  Motion Carried.

 

13.  Miscellaneous Items Discussed:

 

a)  Ask the Superintendent of Highways to the next Workshop Meeting to discuss the stop sign on East Main Street.

 

b)  The Workshop Meeting scheduled for Sept. 8th we will cancel and only have one Workshop Meeting on Sept. 15th and the Town Board Meeting on Sept. 17th.  The Town Clerk will notify the Daily Freeman.

 A Motion was made by Councilperson Wayne Freer and seconded by Councilperson Gloria VanVliet to forgo the Workshop Meeting on Sept. 8th.  All Town Board Members voted in favor.  Motion Carried.

 c)  Supt. Don Kiernan has received two checks from SEMO for $1,318 and $72,000 in reimbursement 

for money the District has already spent.                           

d)  Correspondence for the month and monthly reports of boards are available in the Town Clerk’s office.

e)  Councilperson Deborah Silvestro announced the 15th Annual Soapbox Derby will be held in Kingston.   Town resident Nancy Lancer will be in the event with her grandson.  In 1959 there was a Soapbox Derby in Esopus and Nancy was the first place winner.  It is a good idea for everyone to go and cheer her on.  She is entering in honor of our deceased resident Roy Black Bear.

A Motion to adjourn was made by Councilperson Wayne Freer at 9:17 PM and seconded by Councilperson Deborah Silvestro.  All Town Board Members voted in favor.  Motion carried. 

                                                                   Respectfully submitted, 

                                                                   Diane L. McCord

                                                                   Town Clerk, CMC, RMC