TOWN BOARD MEETING

AUGUST 18, 2010

 

A regularly scheduled meeting of the Town of Esopus Town Board was held on Thursday, August 19, 2010 at the Town Hall on 284 Broadway in Port Ewen, New York with the following persons in attendance:

 

                                      Supervisor John Coutant

                                      Councilperson Gloria VanVliet

                                      Councilperson Wayne Freer

                                      Councilperson Donna McAuley

                                      Councilperson Kyle Barnett

 

                                      Recording Administrator:  Diane L. McCord

                                                                                Town Clerk, CMC, RMC

 

Supervisor Coutant called the meeting to order at 7:35 PM.

 

Public Comment:  None

 

1.  Plowing of County Roads

 

Supervisor Coutant read a letter to Ulster County Executive Michael Hein stating the Town of Esopus will not be participating in plowing the county roads.

 

“The conclusion of myself as Town Supervisor, our Town Board, our highway Superintendent, our personnel, our bookkeeper, our attorney and the Town CPA is that regretfully we will not be participating in the plowing of County roads that go through the Town of Esopus.

 

Our Town, for as long as we can remember, going back to the 60’s and 70’s, has shared municipal services with adjoining towns.  It has been the practice of our Highway Superintendent, Alan Larkin, to continue these policies and we find ourselves continuing to do so as this letter is written.  If there are any other suggestions that you may have relative to some other method of conserving taxpayers’ dollars, please let myself or my Highway Superintendent know.”                                               

 

2.  Resolution to Accept Bid on Propane

 

There was a bid opening August 17th for propane gas for the Port Ewen Water Treatment Plant.  The low bidder was KOSCO at $1.5345 per gallon. 

 

                                                Resolution – Propane Bids

 

Whereas, the Port Ewen Water/Sewer District advertised and received bids for Propane to be supplied for a period of (1) one year, beginning September 1, 2010 and ending August 31, 2011.

 

Whereas, bids were received and opened at the office of the Town of Esopus Town Clerk, on August 17, 2010 and

 

Whereas, the lowest bidder for Propane was KOSCO, PO Box 1269, Saugerties, NY 12477 at a price of $1.5345 per gallon.

 

Therefore, Be it Resolved, that the Town of Esopus Town Board award the bid to KOSCO.

 

Resolution offered by Councilperson Donna McAuley and seconded by Councilperson Gloria VanVliet.

 

                                      Supervisor John Coutant                           Aye

                                      Councilperson Gloria VanVliet                            Aye

                                      Councilperson Wayne Freer                       Aye

                                      Councilperson Donna McAuley                   Aye

                   Absent        Councilperson Kyle Barnett

 

Resolution duly adopted.

 

3.  Resolution – Peddlers Permit

 

An application for Peddling and Soliciting in the Town of Esopus has been received from Nino’s Big Bite & Catering Co. 34 Vestal Hills Dr. Kingston, NY.  The Ulster County Board of Health has given their approval for this application.

                                                         

A Motion to approve Nino’s Big Bite & Catering Co. for a Peddlers’ License in the Town of Esopus was offered by Councilperson Wayne Freer and seconded by Donna McAuley. 

                                                Supervisor John Coutant                           Aye

                                                Councilperson Gloria VanVliet                            Aye

                                                Councilperson Wayne Freer                       Aye

                                                Councilperson Donna McAuley                   Aye

                             Absent:       Councilperson Kyle Barnett

 

Motion Carried.

 

Councilperson Kyle Barnett entered the meeting at 7:43 PM.

 

4.  Resolution – Iron Mountain Assessment

 

Town of Esopus

Resolution to Authorize Settlement

Iron Mountain Properties vs. Town of Esopus

 

Be it Resolved, by the Town Board of the Town of Esopus, in the County of Ulster, State of New York the following:

 

The proposed settlement of the 2009/10 and 2010/2011 tax certiorari cases brought by Iron Mountain Properties would reduce their assessments as follows:

 

                                      Present Assessment          Proposed Assessment

2009/10                                    $11,391,000                              $9,890,000

2010/11                                    $11,391,000                              $9,890,000

 

Whereas, we have received and reviewed information from our Attorney regarding the above reference matter,

 

Therefore, Be it Resolved, that the Town of Esopus Town Board authorizes our Attorney to go forward with filing the necessary papers to settle this case.

 

Resolution offered by Supervisor John Coutant

Resolution seconded by Councilperson Donna McAuley

 

                             Supervisor John Coutant                           Aye

                             Councilperson Gloria VanVliet                            Aye

                             Councilperson Wayne Freer                       Aye

                             Councilperson Donna McAuley                   Aye

                             Councilperson Kyle Barnett                       Aye

 

Resolution duly adopted.

 

5.  Authorization to Sign Agreement for Care of Dogs – New Paltz-Esopus

 

The Supervisor explained we have not had a lot of activity at our dog kennel and New Paltz is interested in using our kennel.  New York State Agriculture and Marketing has inspected our kennel and found it to be in good shape.

 

A Motion to authorize the Town of Esopus Supervisor to sign an agreement with the Town of New Paltz in reference to our Dog Control Officers’ request to contract for the care and boarding of canines at our Town of Esopus kennel was made by Councilperson Wayne Freer and seconded by Councilperson Kyle Barnett.  All Town Board Members voted in favor.  Motion Carried.

 

6.  P.E.A.A. BASKETALL MERGER

 

Recently, the Kingston Catholic – CYO basketball league Director approached the P.E.A.A. and stated that his league was degrading and he was offering an opportunity for our leagues to combine.  After the 2009 basketball season there were approximately 190 participants in the PEAA and 60 participants in the Kingston Catholic league with several players participating in both leagues due to the close geographic proximity.  After reviewing the league logistics and input from Kingston Catholic’s basketball league directors, there was mutual consensus that both leagues would benefit from this merger for the following reasons:

 

1.  Kingston Catholic CYO would provide additional gymnasium use for play.

2.  Kingston Catholic CYO would offer a competitive travel team league for the Town of Esopus players.

3.  PEAA would offer a well structured league including volunteer coaches, referees, and an opportunity for all players to receive enhanced “play time”.

4.  PEAA would offer a 6-8 year old instruction “feeder” program to prepare our youth once they enter the youth divisions.

5.  The merger represents a collaborative effort to support a healthy alternative for our youth and a neighborly gesture in difficult socio-economic times.

 

In this upcoming pilot year the insurability of players and merged league name will require clarification.  A few proposed alternatives would include:

 

PEAA and Kingston Catholic CYO players would register under one insurance policy (add 50-60 kids to Town of Esopus policy) completed on one form and the league would be named the PEAA/CYO-Town of Esopus Youth Basketball League.

PEAA and Kingston Catholic CYO players would register under the same league name but insured by two different carriers.

 

In summary, the merger of two community youth basketball leagues will benefit all parties involved and will require clarification and support from our constituent community including the Town of Esopus approval to have Ulster Insurance add the Kingston Catholic gymnasium to the certificate of insurance.

 

Chris Greenway, PEAA President P O Box 797 Port Ewen, New York   12466

 

A Motion was made by Supervisor John Coutant and seconded by Councilperson Wayne Freer to authorize this Certificate of Insurance for Kingston Catholic Gymnasium be implemented.  All Town Board Members voted in favor.  Motion Carried.

 

7.  Executive Session:  Interview – Rich Williams (re-scheduled for the end of the meeting.)

 

8.  Town Board Meeting Date Change (from Thursday, September 16th to Wednesday, September 15th.)

 

For the September Meetings, the following changes will occur:

 

          Sept. 7         Workshop Meeting            7:30PM

          Sept. 14       Workshop Meeting            Cancelled

          Sept. 15       Town Board Meeting         7:30 PM

          Sept. 16       Town Board Meeting         Cancelled

 

A Motion to change our regularly scheduled Town Board Meeting from Sept. 16 to Sept. 15th was made by Supervisor John Coutant and seconded by Councilperson Wayne Freer.  All Town Board Members voted in favor.

 

9.  Budget Adjustments

 

                                                August 2010

 

Be it Resolved, by the Town of Esopus, County of Ulster as follows:

 

Whereas, the Town of Esopus has been presented with budget adjustments and the adjustments have been examined and approved by the Town Board,

 

Therefore, Be it Resolved, that the following vouchers be approved for payment:

 

AO 0599.000 Fund Balance AO1220.4     Supervisor Contractual  $2606.67

 

AO 0599.000 Fund Balance AO1460.4     Records Management    $16.75

 

Resolution offered by Supervisor John Coutant

Resolution seconded by Councilperson Wayne Freer

 

                                               

                                      Supervisor John Coutant             Aye

                                      Councilperson Gloria VanVliet      Aye

                                      Councilperson Wayne Freer          Aye

                                      Councilperson Donna McAuley      Aye

                                      Councilperson Kyle Barnett          Aye

 

Resolution duly adopted.

 

 

 

 

10.  PAYMENT OF VOUCHERS

 

                             RESOLUTION AUTHORIZING PAYMENT OF BILLS

AUGUST 19, 2010

 

BE IT RESOLVED, by the Town Board of the Town of Esopus, County of Ulster as follows:

 

WHEREAS, the Town of Esopus has been presented with vouchers for payment and these vouchers have been examined and approved by the Town Board,

 

THEREFORE, BE IT RESOLVED, that the following vouchers be approved for payment:

 

General Fund                 103197-103258                                          $ 4,218.20

(excluding voucher No. 103239 for Planning Board Tape Recorder)

Highway Fund                102161-102187                                          $ 7,539.43

Capital Fund                  105022-105023                                          $  2,875.00

Street Lighting              106009                                                       $  5,681.48

Port Ewen Sewer Fund  103107-103121                                          $  7,948.60

Port Ewen Water Fund  104181-104203                                          $14,231.40

 

Total………………………………………………………………………………$92,962.11

 

 

Resolution offered by Councilperson Wayne Freer

Resolution seconded by Councilperson Kyle Barnett

                                               

                                      Supervisor John Coutant                           AYE

                                      Councilperson Gloria VanVliet                            AYE

                                      Councilperson Wayne Freer                       AYE

                                      Councilperson Donna McAuley                   AYE  

                                      Councilperson Kyle Barnett                       AYE

 

 

 

Resolution duly adopted.

 

 

11.  Approval of Minutes

 

A Motion to approve the previous months minutes was made by Councilperson Kyle Barnett and seconded by Supervisor John Coutant.  All Town Board Members voted in favor.  Motion Carried.

 

12.  Communications and Reports of Committees

 

The following reports of Boards and Committees are on file in the Town Clerks’ Office:

 

Town Clerks’ Monthly Report dated July 2010

Supervisor’s Monthly Report for August 2010

Environmental Board Minutes dated July 21, 2010

Assessors Monthly Report dated August 6, 2010

Port Ewen Water/Sewer Board Meeting Agenda – August 10, 2010

Planning Board Minutes dated July 22, 2010

Building Inspectors’ Monthly Report dated July 2010

Planning Board Minutes dated June 24, 2010

Port Ewen Water/Sewer District Monthly Report dated June 2010

 

 7.  EXECUTIVE SESSION:  Interview with Rich Williams

 

A Motion was made by Councilperson Wayne Freer and seconded by Supervisor John Coutant at 8:07 PM to interview Richard Williams for a position on the Environmental Board.  All Town Board Members voted in favor.  Motion Carried.

                                                         

A Motion to adjourn from Executive Session was made at 8:20 PM by Councilperson Wayne Freer and seconded by Councilperson Donna McAuley.  All Town Board Members voted in favor.  Motion Carried.

 

A Motion was made by Councilperson Donna McAuley and seconded by Councilperson Gloria VanVliet to appoint Richard Williams to the Environmental Board to fill the vacancy left by Susan Holland for a term ending December 31, 2011.  All Town Board Members voted in favor.  Motion Carried.

 

A Motion to adjourn was made by Councilperson Wayne Freer and seconded by Councilperson Donna McAuley at 8:21 PM.  All Town Board Members voted in favor.  Motion Carried.

 

                                                                   Respectfully submitted,

 

                                                                   Diane L. McCord,