Town Board Meeting

September 17, 2009

 

A regularly scheduled meeting of the Town of Esopus Town Board was held at 7:32 PM in the Town Hall at 284 Broadway in Port Ewen with the following persons in attendance:

 

                                                Supervisor John Coutant - Absent

                                                Councilperson Gloria VanVliet

                                                Councilperson Wayne Freer

                                                Councilperson Deborah Silvestro

                                                Councilperson Carl Belfiglio

 

                                                Recording Administrator:  Mary E. Carpino

                                                                                                 Deputy Town Clerk

 

Councilperson Wayne Freer called the meeting to order.

 

Pledge to the Flag.

Moment of Silence in Memory of Former Town Employee John P. Meehan.

 

Public Comment: None

 

1.  Resolution to Repair Weigh-In Station

 

Be it resolved, by the Town Board of the Town of Esopus, in the County of Ulster, State of New York, the following:

 

Whereas, steel repairs need to be made at the Weigh-In-Station at the Transfer Station at an approximate cost of $750.00.

 

Therefore, Be It Resolved, the Town Board of the Town of Esopus  approves repairs to be made to the Weigh-In-Station at the Transfer Station.

 

Resolution offered by Councilperson Gloria VanVliet

Resolution seconded by Councilperson Deborah Silvestro

 

                                                Supervisor John Coutant                              Absent

                                                Councilperson Gloria VanVliet                     Aye

                                                Councilperson Wayne Freer             Aye

                                                Councilperson Deborah Silvestro    Aye

                                                Councilperson Carl Belfiglio              Aye

 

Resolution duly adopted.

 

 

2. Resolution to accept Dick Williams Road as a Town Road

 

Be it Resolved, by the Town Board of the Town of Esopus, in the County of Ulster, State of New York, the following:

 

Whereas, Dick Williams Road has been built according to Town specifications and inspection and approved by Alan Larkin, Highway Superintendent,

 

Therefore, Be It Resolved, The Town Board of the Town of Esopus accepts Dick Williams Road.

 

Resolution offered by Councilperson Deborah Silvestero

Resolution seconded by Councilperson Gloria VanVliet

 

                                                Supervisor John Coutant                              Absent

                                                Councilperson Gloria VanVliet                     Aye

                                                Councilperson Wayne Freer             Aye

                                                Councilperson Deborah Silvestro    Aye

                                                Councilperson Carl Belfiglio              Aye

 

Resolution duly adopted.

 

3. Resolution to appoint Deputy Highway Superintendent

 

Be it Resolved, by the Town Board of the Town of Esopus, in the County of Ulster, State of New York, the following:

 

Whereas, Alan Larkin, Highway Superintendent, has been given Town Board authority to appoint an individual as Deputy Superintendent, a position with stipend,

 

Whereas, he also requests that this individual will be allowed to maintain permanent rights to his current title and position,

 

Therefore, Be It Resolved, The Town Board of the Town of Esopus,  approves the appointment of a Deputy Superintendent for the Highway Department.

 

Resolution offered by Councilperson Deborah Silvestro

Resolution seconded by Councilperson Wayne Freer

 

                                                Supervisor John Coutant                              Absent

                                                Councilperson Gloria VanVliet                     Aye

                                                Councilperson Wayne Freer             Aye

                                                Councilperson Deborah Silvestro    Aye

                                                Councilperson Carl Belfiglio              Aye

 

Resolution duly adopted.

 

3. Resolution to appoint Town Clerk Diane L. McCord to fulfill her current term,

 

Be it Resolved, by the Town Board of the Town of Esopus, in the County of Ulster, State of New York, the following:

 

Whereas, Diane L. McCord is the Town Clerk of the Town of Esopus with a term expiring December 31, 2009 and

 

Whereas, the Town Clerk has decided to resign this position for one day on September 28, 2009 and retire from the New York State Retirement System and

 

Whereas, the Town Clerk would like to remain Town Clerk for the remainder of her term December 31, 2009,

 

Therefore, Be It Resolved, The Town Board of the Town of Esopus,  appoints  Diane L. McCord to the position of Town Clerk for the remainder of her term to December 31, 2009.

 

Resolution offered by Councilperson Carl Belfiglio

Resolution seconded by Councilperson Gloria VanVliet

 

                                                Supervisor John Coutant                              Absent

                                                Councilperson Gloria VanVliet                     Aye

                                                Councilperson Wayne Freer             Aye

                                                Councilperson Deborah Silvestro    Aye

                                                Councilperson Carl Belfiglio              Aye

 

Resolution duly adopted.

 

5. Resolution to Accept Bus Stop Signs from the City of Kingston

 

Be it Resolved, by the Town Board of the Town of Esopus, in the County of Ulster, State of New York, the following:

 

Whereas, the stops on the C Bus Route are currently unmarked, and it would be a convenience to the residents to have these stops clearly indentified,

 

Whereas, the City of Kingston Mayor and the Transit Supervisor have offered to place Bus Stop Signs at various locations in Port Ewen,

 

Therefore, Be It Resolved, The Town Board of the Town of Esopus,  approves signs for the  “C” Bus Route.

 

Resolution offered by Councilperson Deborah Silvestero

Resolution seconded by Councilperson Carl Belfiglio

 

                                                Supervisor John Coutant                              Absent

                                                Councilperson Gloria VanVliet                     Aye

                                                Councilperson Wayne Freer             Aye

                                                Councilperson Deborah Silvestro    Aye

                                                Councilperson Carl Belfiglio              Aye

 

Resolution duly adopted.

 

Councilperson Deborah Silvestro stated that this is just a bookkeeping resolution for the City of Kingston, they needed to know that the Town Board was in favor of placing the signs before putting the signs up.

 

6. Installation of a Picture Rail on back wall of 2nd Floor Court/Main Meeting Room

 

Councilperson Wayne Freer made a motion to purchase a picture rail for the back wall of the 2nd floor Main Meeting Room.  This will replace the current method of hanging the display pictures, nails and self stick Hangers.  This will allow the Town to continue displaying art work without  further damaging the walls.  The cost is approximately $356.00 and will be paid using the funds set aside for the finishing of the construction the New Town Hall Building.  Councilperson Deborah Silvestro feels it is an excellent idea and is needed because the wall is currently being used as an art gallery.  This method will help make it easier to display the artwork.  She spoke to the woman who provided the information on where to purchase the rail, and she mentioned that she thought the wires would be offensive.  But, she also stated that normally when people are looking at the artwork they are not noticing the wires.  A vote was taken to purchase the rail, all Town Board members present were in favor.

 

7. Closing the Town Board Meeting in memory of John P. Meehan

 

Councilperson Wayne Freer made a suggestion to close this Town Board meeting in memory of John P. Meehan.  A letter will be written by the Supervisor’s secretary to John’s wife informing her that this has occurred. 

 

8. Ulster County Proposal for Commercial Construction & Home Improvement Contractor License

 

Councilperson Wayne Freer asked if everyone received the memo from Tim Keefe and if anyone had anything to discuss in reference to it.  Councilperson Deborah Silvestro indicated that she has not had a chance to review it yet.  Councilperson Wayne Freer indicated that it is quite lengthy.  A motion was made by Councilperson Deborah Silvestro to table this for a future meeting.  The motion was seconded by Councilperson Carl Belfiglio.  All other Board Members present were in favor.  Motion carried.

 

9. Letter from Al Larkin Re: Stop Sign Request East Main Street & Hoyt Street

 

Councilperson Wayne Freer asked how the Board would like to address this.  Councilperson Gloria VanVliet indicated that the Board always sides with the recommendations of the Highway Superintendent.  She indicated that she can see that there probably is a problem there, however the Highway Superintendent has to follow guidelines in order to place a stop sign.  Bernice McNierney a resident of the street indicated that there are stop signs on other corner in the area.  She would like to know why a sign can’t be put on this corner.  Highway Superintendent Al Larkin indicated that those were put in years ago and predate current specifications.  The DOT regulations are specific as to what stop signs can be used for.  Bernice indicated that speed is a problem.  He indicated that stop signs should not be used for speed control.  Bernice is concerned about the children playing in and near the street.  Councilperson Freer stated that he has been told that there are signs in place indicating that children are in the area.  Councilperson Freer told Bernice that he will contact the Sheriff’s Department and ask if they can patrol that area to control the speeding and be sure that the drivers are yielding.   Bernice asked if signs could be put up indicating children at play.  Superintendent Larkin stated that a children at play sign gives children permission to play in the street, he will put up a children in area sign.  Bernice accepted this recommendation.  Councilperson Belfiglio understands Bernice’s concern, he had young children once too.  Councilperson Silvestro asked Superintendent Larkin about replacing the old stop signs with new ones.  She also asked if he going to assess the ones that are in place now to determine if they should be removed or not.  He stated that the stop signs are being replaced because of reflect ability problems.  Assessing the old stop signs brings up another situation, it’s part of the Town’s inventory because it’s part of the value of the Town.  Councilperson Freer stated that he and Superintendent Larkin discussed the sign budget for next year and it will probably go up $3000.00 just to accommodate new stop signs in the Town.  Councilperson Belfiglio brought up the fact that after discussing putting up stop signs at East Main Street and Hoyt Street with Superintendent Larkin, cars would not be able to stop on the hill during the winter months.  Councilperson Belfiglio suggested that the situation be evaluated during the winter and discussed next spring.  The other Councilpersons did not feel that this would be necessary.  Councilperson Freer ended by stating that Superintendent Larkin would be adding children in area signs.

 

10.  Discussion regarding the Town using a new Bank

 

The Council discussed at the previous workshop meeting using a different bank.  Councilperson Silvestro contacted Ulster Savings Bank, they don’t want to provide us with banking.  She called Provident Bank, however their closest locations are in Kerhonkson and Newburgh.  She will contact Mr. Nash from Provident Bank and tell them that their locations are too far away for the Town to use them.  She also spoke to the Vice President of NY Government Banking for Citizen’s Bank.  She feels that this may be a good possibility for the Town.  Councilperson Belfiglio contacted M&T, KeyBank and Wachovia.  They are all going to send packets to the Town, they all have government accounts, however, they would not discuss fees over the phone.  Councilperson Gloria VanVliet indicated that she will contact the local Citizen’s Bank tomorrow 9/18.  Councilperson Silvestro suggested that all the banks receive the same information and give us proposals.  Councilperson Freer stated that there will be further discussion on this matter at the next workshop meeting.

 

11. Pedestrian Cross Walk Signs

 

Councilperson Carl Belfiglio would like the Board to consider his proposal to put Pedestrian Cross Walk signs at the crossings on Broadway ( NYS Route 9W).  He spoke to the Rural Ulster Preservation Company about including the cost of the signs in the Main Street Grant.  He received a reply from Guy Kemp at RUPCO indicating that he researched it and the signs are the responsibility of the Town and can’t be included.  The cost of the signs are $279.80 each, he is recommending that the Town purchase three.  He knows the town budget is tight until next year, but feels that you can’t put a price on safety.  He informed everyone that there has been one accident already at a cross walk and he foresees others.   He is concerned about the Fall Festival coming up and people crossing the street for all the various activities.  Councilperson Freer indicated that the fire departments and other emergency personnel were concerned about some of the tight areas on Broadway and getting by.  Councilperson Belfiglio stated that the signs are only 12” wide and flexible.  Councilperson Silvestro indicated that they will not be placed in the narrow places.  Councilperson Freer asked Highway Superintendent Al Larkin if he saw any problem with this purchase even though it is on a State highway.  Superintendent Larkin stated that the DOT already sent a letter indicating that it would be ok.  Councilperson Belfiglio made a motion to purchase one pedestrian cross walk sign.  Councilperson Wayne Freer seconded the motion and all other Councilpersons present were in favor.  Motion carried.

 

12.  Approval of Minutes

 

A Motion to approve the Minutes since the last Town Board Meeting was made by Councilperson Deborah Silvestro and seconded by Councilperson Wayne Freer.  All Councilpersons present voted in favor.  Motion carried.

 

13.  Budget Adjustments

 

Be it resolved, by the Town Board of the Town of Esopus, County of Ulster as follows:

 

Whereas, the Town Board of the Town of Esopus has been presented with the following budget adjustments,

 

Now, Therefore, Be it Resolved, that the following budget adjustments be approved:

 

Attorney Contract                                           AO.0599.00         $2,024.50             AO1420.4

Building Utilities                                              AO.0599.00        $2,753.04              AO1620.403

Home Relief Contract                                    AO.0599.00         $  662.81               AO6140.4

Sewer Contract                                                 SS.0599.00           $9,526.59             SS8110.4

 

Resolution offered by  Wayne Freer

Resolution seconded by Gloria VanVliet                                 

 

Supervisor John Coutant                              Absent

Councilperson Gloria VanVliet                  Aye

Councilperson Wayne Freer                       Aye

Councilperson Deborah Silvestro             Aye

Councilperson Carl Belfiglio                       Aye

 

Resolution duly carried.

 

13. Resolution Authorizing Payment of Bills since September

 

Be it Resolved, by the Town Board of the Town of Esopus, County of Ulster as follows:

 

Whereas, the Town of Esopus has been presented with vouchers for payment and these vouchers have been examined and approved by the Town Board,

 

Now, Therefore, Be it Resolved, that the following vouchers be approved for payment:

 

General Fund 091458-091504                                      $ 36,741.21

Highway Fund 092219-092244                                     $ 25,211.17

Capital Fund 095044-095045                                        $  7,133.50

Street Lights 096010                                                       $  5,536.52

Port Ewen Sewer 093129-093143                               $  9,732.01

 

Port Ewen Water 094208-094230                               $ 11,122.20

 

Total................................................                      $ 95,476.61

 

Resolution offered by Carl Belfiglio

Resolution seconded by Deborah Silvestro

 

Supervisor John Coutant                              Absent

Councilperson Gloria VanVliet                  Aye

Councilperson Wayne Freer                       Aye

Councilperson Deborah Silvestro             Aye

Councilperson Carl Belfiglio                       Aye

 

Resolution duly carried.

 

Councilperson Carl Belfiglio questioned the contract with the Kurt Dankelmann and the Transfer Station.  He stated that Kurt runs the Transfer Station and we pay Ulster County Resource Recovery Agency.  He asked if that was correct.  Councilperson Wayne Freer indicated that we pay per ton to Ulster Resource Recovery Agency.  Councilperson Deborah Silvestro reminded the Board that we have an expired contract on file for Kurt Dankelmann.  The Town Attorney has indicated that the existing contract is not adequate for current usage and recommended changes.  Councilperson Freer stated that Kurt will keep his price as same.  Councilperson Belfiglio commented that this was just a reality check for him.  The month of August we paid Ulster Resource Recovery Agency $7,961.05.  Councilpersons Freer and Silvestro informed him that August is a summer month and people use the transfer more during those months.  Councilperson Belfiglio stated that it is still a bargain to use the Town’s Transfer Station. 

 

A Motion to approve the previous months Minutes was made by Councilperson Deborah Silvestro and seconded by Councilperson Gloria VanVliet.  All Town Board Members voted in favor.  Motion Carried.

 

14. Miscellaneous Items

 

Councilperson Freer reminded everyone that the Communications and Reports are available in the Town Clerk’s Office.

 

He also reminded everyone that the Town of Esopus Fall Festival is coming up on Saturday, September 26, 2009.  He mentioned the flyers that are hanging up around town showing the line up of events.  He thanked Mary Beth Carpino for heading up the committee.

 

Councilperson Freer was approached as the liaison for the Court that Judge Robert Grieco is appointing a new full time clerk who will be starting on Monday.  Her name is Maryanne Wells and he introduced her to the Board at this meeting. 

 

Councilperson Gloria VanVliet asked Highway Superintendent Al Larkin about a letter in her mailbox regarding purchasing a new truck.  Superintendent Larkin stated that this was discussed back in June.  Councilperson Belfiglio made note of unused state money that the highway department has and he should use this for the purchase.  The Board would like to see a budget tally before making a vote on this.  Superintendent Larkin stated that this can wait till next month.  All Town Board member present agreed.

 

Councilperson Carl Belfiglio took the time to remember John P. Meehan who passed away on September 1, 2009.  John was worked for the Water & Sewer Department and retired as the Superintendent after 37 years of service.  After his retirement he worked as the maintenance person at the Town Hall.  He was also on the Water and Sewer Board.  He was an extremely nice person.  He stated that he and the other Board Members are really going to miss him and their thoughts and prayers go out to his wife and family

 

A Motion to adjourn the meeting in John P. Meehan’s memory was made by Councilperson Carl Belfiglio at 8:32 PM and seconded by Councilperson Wayne Freer.  All Town Board Members voted in favor.  Motion carried. 

                  

                                                                   Respectfully submitted,

 

                                                                   Mary Elizabeth Carpino

                                                                   Deputy Town Clerk