Town Board Meeting
November 20, 2008

A regularly scheduled meeting of the Town of Esopus Town Board was held on Thursday,
November 20, 2008 at the Town Hall on Broadway in Port Ewen, New York with the following
persons in attendance:

Supervisor John Coutant
Councilperson Gloria VanVliet
Councilperson Wayne Freer
Councilperson Deborah Silvestro
Councilperson Carl Belfiglio

Recording Administrator: Diane L. McCord
Town Clerk

Pledge to the Flag

Supervisor John Coutant said this is the final meeting of the Town Board in our old Town Hall.
This will be a short meeting since our heating system is broken. Things are moving ahead with
our new Town Hall at this point and we are ready to move tomorrow.

Public Comment: None

Town Hall Update with Charlie Wesley

Progress from Friday, October 17th, through Nov. 20th, 2008. 25 possible working days and 25
days worked for this period. 0 days lost.

Our New Town Hall is nearly complete, and most areas will be ready for occupancy. Lower
level offices will be ready for occupancy tomorrow, and upper level offices will be ready on
Saturday.

Although some areas are still currently under construction, I.E. the main meeting room and
community room, kitchen areas, all office areas are essentially complete. Final cleaning of these
offices is in progress. As ofices are cleaned, doors are locked and keys will be turned over to
me.

The first few week of occupancy will require a degree of sacrifice from all of us, meaning that
there will be some noise as a result of remaining construction. I will ask all personnel to please
bear with us, and avoid thessse areas as a matter of safety.

Traffic through the main meeting room will be limited to the outer perimeter, which will allow
for movement between offices.

U.V.Marx has apologized for any inconvenience and has assured me that they will keep the
noise to a minimum, and will make every effort to maintain a safe working environment for all.

The crew of six carpenters will continue working through Wednesday, November 26th finishing
any remaining work.

Then, beginning Monday, December 1st, two remaining carpenters will complete any remaining
work. Which we expect to be on the exterior of the building. U.W. Marx has indicated that this
will take approximately two weeks.

If all punch list items have not been addressed to the satisfaction of the Architect by the time of
occupancy, other trades may also be on site for a brief period until all items are complete.

During this period of transition, adjustments to the various systems within the facility may be
required. Please direct any complaints to me and I will make every effort to resolve them. I
have observed the installation of the mechanical and electrical equipment, undergone training
from the various systems installers and understand the basic daily operations and maintenance of
the systems, which make up our new facility.

Today, a representative from Superior Telephone was at the new facility to instruct all office
personnel on how the new phone system works.

The elevator is scheduled to be commissioned tomorrow.

The fire alarm system has been tested, and is fully operational.

The clean agent fire suppression system installers will be on site Tuesday, November 25th at 9:00
AM to do pressure testing, function testing, and provide a system demonstration.

T-1 was installed today by Verizon and will be tested and programmed tomorrow by Superiod
Telephone.

All current phone numbers are scheduled to be changed over from this facility to our new facility
on Monday This will be done by Cornerstone Telephone and I have been informed that we will
be without phone service for the day.

Our “Town of Esopus Town Hall” signs were erected on Monday, and I would like to again
thank Gary Swinger and the entire Maple Ridge Community for providing us with these signs.
They are a real work of art.

The Building Dept. and the Ulster County Sheriff will move tomorrow.

Councilperson Deborah Silvestro: The new number for the Town Hall will be 339-1811 and I
believe Charlie Wesley engineered that. For those of you who do not know the significance of
this, 1811 is the year our Town was incorporated. A message was sent to our web-master and
had him post a notice that our Town Hall would be closed tomorrow and we would officially be
opened on Monday. Also, it was mentioned all phone numbers would remain the same and the
main menu number would be 339-1811. The Councilperson will also contact the web master to
announce there may not be phone service available on Monday.

1. Resolution - Burroughs Association

The great grand daughter of John Burroughs contacted the Supervisor about applying for a grant
to enhance the trails going into Slabsides. She is requesting the Town prepare a resolution
approving this application and having a certified copy of this resolution forwarded to the John
Burroughs Association.

The John Burroughs organization is also interesting in helping with the Quadricentennial. They
would like to provide tours of Slabsides on July 25th and July 26th of 2009.

RESOLUTION FOR JOHN BURROUGHS ASSOCIATION
TO APPLY FOR NYS OFFICE OF PARKS, RECREATION AND HISTORIC
PRESERVATION GRANT.

WHEREAS, the John Burroughs Association is applying for New York State Office of Parks,
Recreation and Historic Preservation for a grand under the Recreational Trails Program for a
trail project to be located in the Town of Esopus, a site located within the territorial jurisdiction
of this Town Board; and

WHEREAS, as a requirement under the rules of these programs, said non-for-profit
organization must obtain the “approval/endorsement of the governing body of the municipality
ion which the project will be located”;

NOW, THEREFORE, BE IT RESOLVED, by this body that the Town Board of the Town of
Esopus hereby does approve and endorse the application of John Burroughs Association for a
grant under the Recreational Trails Program for a trail project known as “Slabsides Recreational
Trails Project” and located within this community.

Resolution offered by Supervisor John Coutant
Resolution seconded by Councilperson Deborah Silvestro

Supervisor John Coutant Aye
Councilperson Gloria VanVliet Aye
Councilperson Wayne Freer Aye
Councilperson Deborah Silvestro Aye
Councilperson Carl Belfiglio Aye
Resolution duly adopted.

2. Justice Court Security Agreement

Councilperson Wayne Freer met with the New York State Correction Officers about providing
bailiff services for our courts at a substantial savings. This item was tabled until our next
Workshop Meeting.

Miscellaneous Discussion:

1. There was discussion about raising our revenues and one way would be to rent the
Community Center. This matter will be turned over to the Recreation Board for their input.
Supervisor Coutant suggested an application be used like we have for the rental of the beach and
Ross Park.

2. Discussion about the keys for the Community Center and the codes needed by the renters.
The Town Board would have the final okay on the rental of the Community Center. It could be
used for birthday parties, non-alcohol weddings, etc.

3. Highway Supt. Al Larkin would like to sell two trucks an 1987 dump truck and a 1989.

4. Councilperson Gloria VanVliet asked about the scrap pile at the Transfer Station being so far
out and the brush pile is to the highway. This is something we will have to address with
Dankelmann. Another problem to discuss about the Transfer Station is charging landscapers
who work in town for the brush they continually take to the Transfer Station. Councilperson
Silvestro suggested the purchase of a commercial chipper to be used on the brush and selling the
mulch at a profit. The Town should not be burning brush...it should be composted. Other towns
shred it and chip it up and make mulch for free. The Supervisor thought this could be a
dangerous proposition.

A Motion to allow Highway Supt. Al Larkin to place two trucks out for bid was made by
Supervisor John Coutant and seconded by Councilperson Wayne Freer. All Town Board
Members voted in favor. Motion Carried.


3. RESOLUTION AUTHORIZING BUDGET ADJUSTMENTS
NOVEMBER 2008

BE IT RESOLVED, by the Town Board of the Town of Esopus, County of Ulster as follows:

WHEREAS, the Town Board of the Town of Esopus has been presented with the following
budget adjustments,

NOW, THEREFORE, BE IT RESOLVED, that the following budget adjustment be approved:

Assessor’s Contractual AO599 $ 2,475.00 AO1355.4
Building Publications A0599 $ 242.00 AO1620.407
Dogs Personal AO599 $ 3,260.87 AO3510.400
Dog Contractual AO599 $ 620.60 AO3510.100
Highway Contractual AO599 $ 182.10 AO5132.403
Street Lights AO599 $ 1,538.51 AO5182.400
Parks Personal AO599 $ 434.52 AO7110.100
Perrines Bridge Contractual AO7144.400 $ 1,553.12 AO7144.400
Fall Festival Personal AO7550.400 $ 1,102.08 AO7550.100
Social Security DA0599 $ 5,156.26 AO9030.800
Highway Fuel DA0599 $13,458.07 DA5111.400
Highway Machinery DA0599 $ 4,216.00 DA5130.400
Water Contractual SW0599 $32,296.03 SW8310.400

Resolution offered by Councilperson Wayne Freer
Resolution seconded by Councilperson Carl Belfiglio

Supervisor John Coutant
Councilperson Gloria VanVliet
Councilperson Wayne Freer
Councilperson Deborah Silvestro
Councilperson Carl Belfiglio

Resolution duly adopted.

4. RESOLUTION AUTHORIZING PAYMENT OF BILLS SINCE NOV. 2008

Be it Resolved, by the Town Board of the Town of Esopus, County of Ulster as follows:

Whereas, the Town of Esopus has been presented with vouchers for payment and these
vouchers have been examined and approved by the Town Board,

Now, Therefore, Be it Resolved, that the following vouchers be approved for payment:

General Fund 081571-081635 $ 39,036.59

Highway Fund 082273-082308 $ 88,602.40

Capital Fund 085090-085103 $416,060.19

Street Lights 086011 $ 5,796.39

Port Ewen Sewer 083142-083158 $ 48,932.60

Port Ewen Water 084269-084302 $ 32,296.03

Total................................................ $630,724.20

Resolution offered by Supervisor John Coutant
Resolution seconded by Councilperson Wayne Freer

Supervisor John Coutant Aye
Councilperson Gloria VanVliet Aye
Councilperson Wayne Freer Aye
Councilperson Deborah Silvestro Aye
Councilperson Carl Belfiglio Aye

Resolution duly adopted.

5. Approval of October Minutes

A Motion was made by Supervisor John Coutant and seconded by Councilperson Wayne
Freer to approve the October Minutes. All Town Board Members voted in favor. Motion
Carried.

6. Communications & Reports of Committees

Communications for the month of November and the following reports of Boards and
Committees have been received and are on file in the Town Clerks’ Office:

Town Clerks Monthly Report for October 2008
Building Dept. Report for October 2008
Port Ewen Water and Sewer Report and Minutes for November 2008
Planning Board Minutes for October 23, 2008
Waterfront Advisory Board Minutes for September 23, 2008

7. Last Meeting in the Town Hall

The Supervisor said this will be the last official meeting of the Town Board in our present Town
of Esopus Town Hall. We close this meeting in honor of every public official and volunteer
person who has served the Town of Esopus over the long period of years under the roof of this
structure.

Executive Session

Councilperson Wayne Freer made a Motion to enter into Executive Session at 8:30 PM to
discuss a personnel discipline action and Planning Board Chairperson Roxanne Pecora was
asked to enter this session. Supervisor John Coutant seconded the Motion. All Town Board
Members voted in favor. Motion Carried.

Councilperson Wayne Freer made a Motion to adjourn from Executive Session at 8:45 PM.
Supervisor John Coutant seconded the Motion. All Town Board Members voted in favor.
Motion Carried.

A Motion was made by Councilperson Wayne Freer and seconded by Councilperson Gloria
VanVliet to send a letter to Charles Snyder and ask for his resignation from the Planning
Board. Town Board Members voted in favor except Councilperson Carl Belfiglio who
abstained. Motion Carried.

A Motion to adjourn the Town Board Meeting was made by Supervisor John Coutant and
seconded by Councilperson Wayne Freer at 8:50 PM. All Town Board Members voted in
favor. Motion Carried.

Respectfully submitted,

Diane L. McCord
Town Clerk, CMC, RMC
NYSTCA Dist. Dir. Reg. 2