TOWN OF ESOPUS

TOWN BOARD MEETING

NOVEMBER 17, 2011

A regularly scheduled meeting of the Town of Esopus Town Board was held on Thursday, November 17, 2011 in the Town Hall 284 Broadway in Port Ewen, New York at 7:30 PM with the following persons in attendance:

Supervisor John Coutant

Councilperson Gloria VanVliet

Councilperson Wayne Freer

Councilperson Donna McAuley

Councilperson Kyle Barnett

Administrative Recorder: Diane L. McCord, Town Clerk

Public Comment:

Everett Banks – Connelly: Mr. Banks congratulated members of the Town Board on their re-election.

Mr. Banks has a problem on his street with people riding dirt bikes and speeding down Girard Street. He fears for his grandson who plays in his driveway. The Ulster County Sheriff told him to go to the Town Board with this problem. Supervisor Coutant explained issues dealing with the law are handled by the Ulster County Sheriff or the New York State Police. If there is a problem the Supervisor told Mr. Banks he could call him directly and he will contact the authorities.

1. Richard Williams – Port Ewen Post Office

It was brought to Mr. Williams’ attention that the Town of Esopus wanted to move their postal business to Ulster Park. He wanted to give the Town Board information on how that would impact the mail delivery. The town would have to place a mailbox on Rt. 9W in order to have delivery six days a week.

All mail delivery is now coming out of Kingston as opposed to Poughkeepsie. The carrier for Ulster Park is coming to Kingston to get the mail. Town mail will be sitting in a box on Saturday and on holidays.

This could jeopardize the safety of your mail. Now you have mail delivered to your postal box and this is the safest method. Financially you will have to have your stationary changed. Once you change delivery unit from P O Box 700 Port Ewen you will now be caught up in the automation process and your mail will be returned to sender after a year.

Mr. Williams’ was not speaking as a Postmaster. If having the mail delivered is the only benefit you should think about it. You get your mail handled over the counter and that would normally cost $900 a year. Does it cost that to have someone pick up your mail? Councilperson Wayne Freer said he did not understand if a certified letter is delivered to us why can’t it be brought into the office? I want to make sure the mail will be delivered. Mr. Williams’ said the people who make the decisions for our post office is based in Westchester. Your delivery is out of Kingston, at this point, and it is all automated. There are substantial changes as far as the post office is concerned. If you decide to close your post office box it could lead to a lot of problems with the mail being re-routed. The automation is a major problem now. How many pieces of mail are you willing to lose as opposed to sending someone less than a mile down the road? Port Ewen has always secured your mail. Councilperson Gloria VanVliet asked if we could put a lock on the mailbox and request no Saturday delivery? Tax Collector Bernice McNierney was concerned about the change. Councilperson Wayne Freer would like delivery to the door. Richard Williams said the mail would probably be a day delayed. Now you have all your mail by 11 AM without any delay. Supervisor Coutant asked if we for delivery at the Port Ewen address? He cited Heavenly Valley having Port Ewen addresses, Riverview and Rondout Harbor and receiving delivery. Mr. Williams’ suggested contacting Karen Petrocelli in Kingston about delivery, however, this change is so new they may not have much information for you. Kathy Winne is another Supervisor you could speak with.

Mr. Williams’ spoke about the post offices being on different levels and how those levels are changing.

Ulster Park had several rural delivery routes and now they have been reduced making their entry level as a post office reduced. They are considered smaller than the Connelly post office. This means the postmaster in Ulster Park is not paid what they were previously paid. Connelly is considered at a higher level and their postmaster’s salary has increased. Post offices with boxes are better off than ones with routes. It will be a blow to Port Ewen if we lose your Post Office Box with the great amount of mail you receive. There are pros and cons to both. His question was if it is not broken, why fix it? The Town Board appreciated Richard Williams time in coming out to the meeting.

Supervisor Coutant wanted everyone to be aware of what the post office is going through. There is a lot of reorganization. It will not happen until after next year. We will meet with people who deliver and ask if they could come here. Councilperson Freer said they should be able to drive the mail to the door.

Tax Collector Bernice McNierney said we will still have to go to the bank every day. New York State demands daily deposit and I cannot keep money overnight. Many people still pay with cash. Supervisor Coutant said we need to talk about this issue. Had we addressed this when we first built the building New York State would have given us $10,000 to work with changing our letterhead, envelopes and business cards.

2. Resolution – Town of Esopus adv. Gordon

TOWN OF ESOPUS

RESOLUTION TO AUTHORIZE SETTLEMENT

TOWN OF ESOPUS ADV. GORDON

Be it Resolved, by the Town Board of the Town of Esopus, in the County of Ulster, State of New York the following:

The proposed settlement of the 2008, 2009, 2010 tax certiorari cases brought by Richard E. Gordon, Alice Gordon-Hardy, Theodore P. Gordon-Hardy, Katherine G. Reed and Virginia G. Ford and 2011 tax certiorari case brought by Richard E. Gordon, The Laurie L. Gordon Living Trust, Katherine G. Reed and Virginia G. Ford would reduce their assessments as follows:

-3-

Original Assessment Original Settlement Settlement Final

Assessment Taxable Assessment Taxable Taxable

Assessment Assessment

2008 $1,176,300 $269,892 $250,000 $57,360 $57,360

2009 $1,176,300 $269,892 $250,000 $57,360 $57,360

2010 $1,176,300 $269,892 $250,000 $57,360 $57,360

2011 $1,176,300 $250,000 $250,000 $57,360 $57,360

Whereas, the Town Board of the Town of Esopus has received and reviewed the proposed Stipulation of Settlement in the above referenced matter,

Therefore, Be it Resolved, that the Town of Esopus Town Board authorizes our attorney, Peter F. Matera, Esq., to execute the proposed Stipulation of Settlement and such documents as necessary to effect settlement of these cases, pursuant to the terms of the Stipulation of Settlement, on behalf of the Town of Esopus and to have said documents filed.

Resolution offered by Councilperson Wayne Freer

Resolution seconded by Supervisor John Coutant

Supervisor John Coutant Aye

Councilperson Gloria VanVliet Aye

Councilperson Wayne Freer Aye

Councilperson Donna McAuley Aye

Councilperson Kyle Barnett Aye

Resolution duly adopted.

2a. Resolution Town of Esopus adv. Arnika Corporation

Be it Resolved, by the Town Board of the Town of Esopus in the County of Ulster, State of New York the following:

The proposed settlement of the 2011-2012 tax certiorari cases brought by Arnika Corp. would reduce their assessments as follows:

Assessment Assessment Reduced Amount of

Roll Assessment Reduction

2011-2012 $834,100 $725,000 $109,100

Whereas, the Town Board of the Town of Esopus has received and reviewed the proposed Stipulation of Settlement in the above referenced matter,

Therefore, Be it Resolved, that the Town of Esopus Town Board authorizes the town Attorney Paul T. Kellar, Esq., to execute the proposed Stipulation of Settlement and such documents as necessary to effect settlement of this case, pursuant to the terms of the Stipulation of Settlement, on behalf of the Town of Esopus and to have said documents filed.

Resolution offered by Supervisor John Coutant

Resolution seconded by Councilperson Gloria VanVliet

Supervisor John Coutant Aye

Councilperson Gloria VanVliet Aye

Councilperson Wayne Freer Aye

Councilperson Donna McAuley Aye

Recluse Councilperson Kyle Barnett

Resolution duly adopted.

3. Christmas Parade

The following members of the Recreation Board were present: Bernice McNierney

Kathy DiScuillo

Kathy Robinson

The Christmas Parade will be held on December 10th and will go from Medrex to Keysers and down Green Street and back around to the Mid Hudson Credit Union. Someone will be taking the children

across the street to the gazebo where Mr. & Mrs. Santa Claus will greet them. The children will ride the floats accompanied by their parents. The Christmas tree next to the gazebo is being decorated by a donation from Harry VanVliet. This year we brought LED lights with a five year guarantee and these lights will be stored in bins so that we will have them for the following years. Every black pole will be decorated with red and white lights for that candy cane look. Quik Chek will provide the hot chocolate and cookies in the bank parking lot. Bank President Bill Spearman will join the festivities for he has been most gracious to let us use the property and he has put lights in the gazebo.

There will be a contest for the best decorated home on the parade route from Canal St. to River Road.

The children will meet at the Library and will be a family event. This is why parents must accompany their children on the floats.

Two people have volunteered for the Recreation Board Robert Wells and Ernie Osterhoudt.

4. Water Chestnut Machine Award Presentation – Thursday, December 15, 2011

On December 15th, at our regularly scheduled Town Board Meeting, the Interlux Corp., who sponsored a national contest, will present the town with a check in the amount of $4,500 as the second place winner in the Northeast for Chester’s Cutting Crew for the work our volunteers did in cleaning up the water chestnut problem at our beach on the Hudson River. The Town of Esopus won a New York State Award for our solar panels and now we have won a national award for cleaning up the water chestnut problem. We will be going on the radio to talk about the program on Water Chestnut Harvesting and the DEC from New Paltz will also be at our Town Board Meeting. We are indeed proud.

5. RESOLUTION AUTHORIZING BUDGET ADJUSTMENTS -NOVEMBER 17, 2011

Be it Resolved, by the Town Board of the Town of Esopus, County of Ulster as follows:

Whereas, the Town of Esopus has been presented with budget adjustments and the adjustments have been examined and approved by the Town Board,

Therefore, Be it Resolved, the following budget adjustments be approved for payment:

Budget Adjustments

AO0599.000 FUND BALANCE to A0. 3510.4 Dogs Contractual $171.76

AO0599.000 FUND BALANCE to AO3510.1 Dog Personnel $ 28.61

Resolution offered by Councilperson Donna McAuley

Resolution seconded by Councilperson Kyle Barnett

Supervisor John Coutant Aye

Councilperson Gloria VanVliet Aye

Councilperson Wayne Freer Aye

Councilperson Donna McAuley Aye

Councilperson Kyle Barnett Aye

Resolution duly adopted.

6. PAYMENT OF VOUCHERS - NOVEMBER 2011

Be it Resolved, by the Town Board of the Town of Esopus, County of Ulster as follows:

Whereas, the Town of Esopus has been presented with vouchers for payment and these vouchers have been examined and approved by the Town Board,

Therefore, Be it Resolved, that the following vouchers be approved for payment:

General Fund 111555-111596 $ 32,133.57

Highway Fund 112237-112265 $ 23,977.32

Capital Fund

Street Lighting 116011 $ 6,024.26

Port Ewen Sewer 113169113187 $ 7,768.09

Port Ewen Water 114261-114289 $ 28,972.06

 

TOTAL……………………………………………………………….$ 98.875.30

Resolution offered by Councilperson Wayne Freer

Resolution seconded by Supervisor John Coutant

Supervisor John Coutant Aye

Councilperson Gloria VanVliet Aye

Councilperson Wayne Freer Aye

Councilperson Donna McAuley Aye

Councilperson Kyle Barnett Aye

Resolution duly adopted.

7. Approval of Minutes

A Motion to approve the minutes since our last Town Board Meeting was made by Councilperson Kyle Barnett and seconded by Councilperson Gloria VanVliet. All Town Board Members voted in favor. Motion Carried.

8. Communications and Correspondence

Communications for the month are on file in the Town Clerk’s Office. The following reports of Boards and Officials are available for inspection in the Town Clerk’s Office:

Supervisor’s Report for November 2011

Town Clerk’s Report for October 2011

Port Ewen Water and Sewer Agenda dated 11-8-2011

Building Dept. Report dated October 2011

Assessor’s October Report

Waterfront Advisory Minutes dated October 25, 2011

Environmental Board Minutes dated October 2011

Planning Board Minutes dated September 22, 2011

Zoning Board Minutes dated October 18, 2011

A Motion to adjourn the meeting was made by Councilperson Gloria VanVliet and seconded by Councilperson Donna McAuley at 8:31 PM. All Town Board Members voted in favor. Motion Carried.

Respectfully submitted,

Diane L. McCord

Town Clerk, CMC, RMC