TOWN BOARD MEETING

DECEMBER 16, 2010

 

A regularly scheduled meeting of the Town of Esopus Town Board was held on Thursday, December 16, 2010 at 7:30 PM in the Town Hall 284 Broadway Port Ewen, New York with the following persons in attendance:

 

                                                                Supervisor John Coutant

                                                                Councilperson Gloria VanVliet

                                                                Councilperson Wayne Freer

                                                                Councilperson Donna McAuley

                                                                Councilperson Kyle Barnett

 

                                                                Administrative Recorder:  Diane L. McCord, Town Clerk

 

1.  Winter Wonderland

 

Supervisor John Coutant spoke about our Fourth Annual Winter Wonderland Parade.  The weather was decent and it was certainly a beautiful night.  Kathy Robinson did an outstanding job.  2,500 cups of hot chocolate were served with cookies by Quik Chek.  Plans are already being made for next year.  There will be more vendors participating.  It was nice to have the Community Room for the children to keep warm until their floats were ready.  The crowd was good.  There was an interview on WKNY during the previous week.  All in all it was very successful. 

 

2.  Anne Gordon – Sojourner Truth Update

 

Anne Gordon gave the 2010 Report for the Sojourner Truth Memorial Fund as presented by the Working Committee including Anne Gordon, Tim Allred, Evelyn Clarke, Mary Lou Lamping and Corinne Nyquist.

 

1.  Spring meeting with Ministers committee—agreement on fundraising tactics and on the general size, material, and subject of the statue.

 

2.  Signage for the memorial site installed – a large sign, two banners and an informational sign.  All costs covered by the Main Street Grant.

 

3.  Fundraising efforts begun.  Grant proposals were submitted.  Thanks to Assemblymen Cahill, we will receive a large NYS Capitol Fund Grant.  The sale of Sojourner Truth items continues.

 

4.  Speaking engagements – a busy schedule resulted in spreading information about Sojourner Truth and her life in our town.

 

5.  Visit to the Sojourner Truth Institute in Battle Creek, Michigan.  Gift of a framed portrait sent to the Town of Esopus.  (Anne Gordon explained how she visited Battle Creek, Michigan where Sojourner spent her last years and met with the ancestors of Sojourner Truth).   

 

6.  Spring Concert scheduled.  It will be held at the St. James Methodist Church, Kingston, on March 5th.

(Sojourner Truth was a member of the St. James Methodist Church).

 

                                                                               

 

7.  Handmade quilt has been donated to our project.  Raffle tickets will be ready for sale in January of 2011.  The women are from New Paltz and donated a quilt named (Isabella’s Garden) to raffle off to raise funds for the statue. 

 

A picture of Sojourner Truth hangs in City Hall in Battle Creek.  A copy of this print was given to Anne Gordon who presented it to the Town of Esopus to hang in our Town Hall. 

 

Anne Gordon thanked the Town Board and Supervisor John Coutant for their supportive attitude toward the committees work.  Supervisor Coutant informed the Town Board, who were not in attendance to see the committee meetings, of the diligent homework and the research that this committee has completed and the results of what they have accomplished.  An average person in the town would not believe how much work has been done.  The committee has asked the descendants of Sojourner Truth for photos which will be a big help to the artist who sculptures the statue for our park.

 

3.  Resolution – Establishment of Capital Fund for Highway Equipment

 

BE IT RESOLVED,   that pursuant to General Municipal Law 6-c, as amended, the Town Board of the Town of Esopus does hereby establish a Capital Reserve Fund under paragraph 2(b) thereof to finance the acquisition of equipment for use by the Highway Department in carrying out its duties to be known as the “Capital Reserve Fund for the Acquisition of Equipment for the Highway Department.”

 

FURTHER BE IT RESOLVED, The Town Supervisor of the Town of Esopus is hereby directed to deposit and secure the moneys paid into the reserve fund for acquisition of a type of equipment in a separate bank account to be known as the Capital Reserve Fund for the Acquisition of Equipment for the Highway Department.  The Town Supervisor is authorized to invest, from time to time, the moneys of this fund in the manner provided by Section 11 of the General Municipal Law and consistent with the investment policy of the Town of Esopus.  All interest or dividends or capital gains realized on the moneys so invested or deposited shall accrue to and become part of the Capital Reserve Fund for the Acquisition of Equipment for the Highway Department.  The chief fiscal officer shall account for the Capital Reserve Fund for the Acquisition of Equipment for the Highway Department in a manner which maintains the separate identity and investment of the reserve fund.

 

FURTHER BE IT RESOLVED, no expenditure shall be made from this Capital Reserve Fund except upon authorization of this board and in accordance with such additional actions or proceedings as may be required by Section 6-c of the General Municipal Law.

 

Resolution offered by Supervisor John Coutant

Resolution seconded by Councilperson Donna McAuley

 

                                                                Supervisor John Coutant                              Aye

                                                                Councilperson Gloria VanVliet                  Aye

                                                                Councilperson Wayne Freer                       Aye

                                                                Councilperson Donna McAuley                 Aye

                                                                Councilperson Kyle Barnett                        Aye

 

Resolution duly adopted.

 

  

 

4.  Resolution – Recreation Commission

 

The Recreation Commission has asked for two additional members to their board, taking it from a five man board to a seven man board.  The Supervisor explained this situation just occurred at our Winter Wonderland Parade where we did not have enough members to help.  Councilperson Wayne Freer read an opinion from the Town Clerk in which she stated the Recreation Board was formerly known as the Ross Park Commission and this Commission was formed before our local laws were codified.  The change from the fourteen member board to a five member board was done by resolution in October of 2006.  Councilperson Freer believes this was done by local law or should have been done by a local law and Councilperson Kyle Barnett agreed.  We will investigate further checking with our Town Attorney.  The matter was tabled with the following motion.

 

A Motion to table this proposed resolution to change the Recreation Board from a five member board to a seven member board was made by Councilperson Kyle Barnett and seconded by Councilperson Donna McAuley.  All Town Board Members voted in favor.  Motion Carried.

 

5.  Sewer Line Repair – 12-16-10-  Thank You Letter – Mayor Sottile

 

Supervisor Coutant wrote a thank you letter to Mayor James Sottile thanking him for the use of the City of Kingston sewer camera and crew to operate the equipment and help us identify a problem with our sewer line between our Town Hall and the nearest adjacent manhole.

 

6.  CHA Consulting, Inc. – Yearly Contract

 

Clough Harbor Consulting (CHA) has represented the town and provided engineering services for the past several years.  Their contract is up for renewal and as in the past their costs reflect the actual costs expended on a case by case basis.  The agreement does not include minimum retainer or fee volume and work will be untaken only as authorized by the Town.

 

Councilperson Wayne Freer made a Motion to authorize the Supervisor to sign the yearly contract for CHA Consulting.  Councilperson Gloria VanVliet seconded the Motion.  All Town Board Members voted in favor.  Motion Carried.

 

7.  Budget Adjustments

 

RESOLUTION AUTHORIZING BUDGET ADJUSTMENTS

  December 2010

 

 

BE IT RESOLVED, by the Town Board of the Town of Esopus, County of Ulster as follows:

 

WHEREAS, the Town of Esopus has been presented with budget adjustments and the adjustments have

been examined and approved by the Town Board,

 

  

THEREFORE, BE IT RESOLVED, that the following budget adjustments be approved for payment:

 

AO 0599.000      Fund Balance                  AO 1110.400      Justice Contractual                       $   342.76

AO 0599.000       Fund Balance                     AO1220.400        Supervisor Contractual                 $1,900.00

AO 0599.000     Fund Balance                   AO 3510.100      Dogs Personnel                              $   645.50

AO 0599.000       Fund Balance                     AO5182.400        Street Lighting Contractual         $ 1,715.02

AO 0599.000       Fund Balance                     AO8011.400        ZBA Contractual                               $      71.69

 

Resolution offered by Councilperson Kyle Barnett

Resolution seconded by Councilperson Wayne Freer

 

                                                                Supervisor John Coutant                              Aye                       

                                                                Councilperson Gloria VanVliet                  Aye

                                                                Councilperson Wayne Freer                       Aye

                                                                Councilperson Donna McAuley                 Aye

                                                                Councilperson Kyle Barnett                        Aye

 

Resolution duly adopted            

                                                                                               

8.  Payment of Vouchers

 

                                                RESOLUTION AUTHORIZING PAYMENT OF BILLS

December 2010

 

BE IT RESOLVED, by the Town Board of the Town of Esopus, County of Ulster as follows:

 

WHEREAS, the Town of Esopus has been presented with vouchers for payment and these vouchers have been examined and approved by the Town Board,

 

THEREFORE, BE IT RESOLVED, that the following vouchers be approved for payment:

 

General Fund                    101564-101615                                                                  $   89,428.41

Highway Fund                   102250-102276                                                                  $129,340.94 

Capital Fund                      105037-105049                                                                  $415,910.21

Street Lighting                  106013                                                                                  $    5,849.82

Port Ewen Sewer Fund  103173-103186                                                                  $  21,576.69   

Port Ewen Water Fund  104288-104316                                                                  $  45,946.02

 

Total………………………………………………………………………………………………………$708,052.02

 

Resolution offered by Supervisor John Coutant

Resolution seconded by Councilperson Wayne Freer

 

                                                                Supervisor John Coutant                              Aye

                                                                Councilperson Gloria VanVliet                  Aye

                                                                Councilperson Wayne Freer                       Aye

                                                                Councilperson Donna McAuley                 Aye

                                                                Councilperson Kyle Barnett                        Aye

 

Resolution duly adopted.

 

9.  Approval of Minutes

 

A Motion was made by Councilperson Kyle Barnett and seconded by Supervisor john Coutant to

approve the previous months minutes.  All Town Board Members voted in favor.  Motion Carried.

 

10.  Communications and Reports are available in Town Clerk’s Office

 

The following reports of Committees and Officials are available for inspection in the Town Clerks’ Office:

 

Town Clerks’ November Report

Waterfront Advisory Minutes November 2010

Planning Board Minutes dated Oct. 28, 2010

Monthly Report for Nov. for the Building Dept.

Environmental Board Minutes dated 11-17-2010

Port Ewen Water and Sewer Report November 2010

Supervisor’s December Report

 

11.  Swearing In Ceremony Scheduled

 

The Swearing In Ceremony and Organizational Meeting are scheduled for January 1, 2011 at 12 Noon.

 

A Motion to adjourn was made by Councilperson Wayne Freer and seconded by Councilperson Kyle Barnett at 8:22 PM.  All Town Board Members voted in favor.  Motion Carried.

 

                                                                                                                Respectfully submitted, 

 

 

                                                                                                                Diane L. McCord

                                                                                                                Town Clerk, CMC, RMC