PORT EWEN WATER & SEWER BOARD
JANUARY 14, 2008

 

The regular monthly meeting of the Port Ewen Water and Sewer Board was held on Monday, January 14, 2008 with the following members in attendance:

          Donald Kiernan, Port Ewen Water & Sewer Superintendent
          Michael Celuch
          John Meehan
          Ronald Phillips

Absent were Douglas DeKoskie, Roger Mabie and a liaison from the Esopus Town Board.

The meeting was called to order at 7:30 PM by Chairman Michael Celuch.

  1. MOTION TO ACCEPT MINUTES OF NOVEMBER 13, 2007 MEETING

 

A MOTION WAS MADE BY MICHAEL CELUCH AND SECONDED BY RONALD PHILLIPS TO APPROVE THE MINUTES OF THE NOVEMBER 13, 2007 MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. EMERGENCY LINE UPDATE & PLANT STATUS

 

UPDATE—FEMA, SEMO, ETC.

Superintendent Kiernan advised the board members that, before SEMO releases the additional $10,000.00 to the Water District, an elevation certificate by a surveyor is necessary and a flood insurance policy is necessary.  After these are submitted to SEMO, additional money will be released.

PLANT STATUS AND GEO TECH—MEETING B&L, TOWN, UCHD

The plant is functioning very well, as Superintendent Kiernan notified the board members.
 
The geo tech report is finished; the engineer recommended a series of drainage work on Somerset’s property. A preliminary estimate for same is approximately $800,000.00.  Another option—at a lesser cost—could be extraction wells on Somerset’s property.

FLOOD INSURANCE—500,000 COST—4,578.00

Board member Ronald Phillips inquired if the cost of flood insurance will be out-of-pocket; Superintendent Kiernan responded that, if the event is termed an act of God, the cost may be reimbursed by FEMA.  The town is expecting to receive $450,000.00 from FEMA.  FEMA requires flood insurance.

Mr. Phillips observed that $110,000.00 has been spent to date.  Superintendent Kiernan pointed out that $93,000.00 has been received; also, there is $57,000.00 in the capital reserve account for other needed repairs.

  1. MEETING W/CITY OF KINGSTON—RE:  SEWER CONTRACT—CITY ATTORNEY HAS DOCUMENT

 

The contract from the City of Kingston will be forthcoming; work has resumed on this document.

  1. TOWN BOARD—I & I STUDY

 

SCHEDULING TV JOB—FRED COOK PROPOSAL

Superintendent Kiernan reported that the TV job set for January 15, 2008 has been rescheduled for January 18th; there is a concern about the truck getting stuck on the dirt road.

  1. NEW CONTROL PANEL DORIS ST. P/S—$3,105.00

 

The cost of the new control panel was included in the 2008 budget.  The panel has been received and will be installed by Tiano Electric.

  1. CLARIFIER A

 

Design work is almost finished to replace the clarifier; the cost to replace the clarifier could be $800,000.00.  Superintendent Kiernan advised board members that repairs were stopped on a hydrant line which is located under the clarifier.  Chairman Michael Celuch asked what will be done with this hydrant; Superintendent Kiernan responded that this work will be included in the contract with repairs that are needed.

  1. NYWARN

 

Superintendent Kiernan explained to board members that this is a national waste water program where municipalities help each other out.  For example, Kingston and Port Ewen could share services.  There are some administration charges involved.  Hopefully the Town Board will sign this agreement.

  1. WATER BREAKS
    1. 128 E. STOUT AVE.—12/4
    2. 105 E. STOUT AVE.—12/5
    3. GREEN ST.—12/13
    4. E. MAIN ST.—12/13
    5. 205 HORTON LANE—12/15
    6. 16 RIVER RD.—12/17
    7. 209 BWAY—12/18
    8. 199 HOYT ST.—12/20
    9. 135 BWAY—12/20

SIDEWALK REPAIRS—4000 # FIBER MESH CONCRETE—MASON IN SPRING

Superintendent Kiernan wished to acknowledge Eric Balosh, who was in charge and did a wonderful job.  Over a two-week span of time there were an average of two breaks a day.  Superintendent Kiernan will write a memo regarding this to the Esopus Town Board.

  1. BIRCHES APPROVED—PUMP STATION OWNERSHIP

 

Work has begun on Birches.  Who will own the sewer pump station needs to be formalized.  Based on figures from Clough, Harbour & Associates, Superintendent Kiernan estimates the annual cost of operation to be $10,000.00; annual revenue received would amount to $7,000.00.  Board members discussed ownership and maintenance of another pump station.  Sewer district customers would have to supplement the approximately $3,000.00 remaining costs to operate this pump station.

The following recommendation was unanimously agreed upon:

THE PORT EWEN WATER AND SEWER BOARD RECOMMENDS THAT THE PORT EWEN WATER AND SEWER DISTRICT DOES NOT TAKE OWNERSHIP OF THE BIRCHES PUMP STATION.

  1. TERM EXPIRING—JOHN MEEHAN AND ROGER MABIE—REAPPOINTED

 

  1. MISCELLANEOUS
    1. In April, 2008, a plan for e coli sampling must be submitted under an EPA surface water treatment rule.  Beginning in October, 2008, every other week we will be sampling for e coli.  Pending these results, the following year we would be sampling for cryptosporidium.  The Environmental Protection Agency requires fully complying  by 2013.  Superintendent Kiernan observed that, ultimately, we may have to put ultraviolet treatment in the plant.

 

b.  Some discussion was held about the Somerset development—additional    cost to the district, addition of pump stations, addition of employees, private roads.

  1. INSURANCE 2008

 

Superintendent Kiernan advised board members that this will be the third year of having insurance with Quilty, Dwyer & Larkin.  We have saved almost $45,000.00 by using this firm, and the superintendent is very happy with this.  (Their quote does not include the flood policy.)

  1. BILLS MAILED

 

  1. 2008 MEETING DATES
  1. PAYMENT OF VOUCHERS

 

A MOTION WAS MADE BY MICHAEL CELUCH AND SECONDED BY JOHN MEEHAN TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. ADJOURNMENT

 

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY MICHAEL CELUCH TO ADJOURN THE MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.  THE MEETING ADJOURNED AT 8:07 PM.

                                                                   Respectfully submitted,

 

                                                                   Gloria Meschi, Secretary
                                                                   Port Ewen Water/Sewer Board