PORT EWEN WATER & SEWER BOARD
FEBRUARY 8, 2010

The regular monthly meeting of the Port Ewen Water and Sewer Board was held on Tuesday, February 8, 2010 with the following members in attendance:

          Donald Kiernan, Port Ewen Water & Sewer Superintendent
          Peter Koelli, Port Ewen Water & Sewer Foreman
          Douglas DeKoskie, Chairman
          Kevin Rentfrow
          Michael Tronolone
          Larry VanVliet

Absent was Ronald Phillips.

  1. MOTION TO ACCEPT MINUTES OF JAN. 11, 2010

A MOTION WAS MADE BY LARRY VANVLIET AND SECONDED BY KEVIN RENTFROW TO APPROVE THE MINUTES OF THE JANUARY 11, 2010 MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. INFLOW & INFILTRATION – REPORT – DELIVERED TO KINGSTON WWTP

Superintendent Kiernan reported to the board that the Inflow & Infiltration report was delivered on January 7th, and today will go to the City Engineer.  The dates of an upcoming smoke testing seminar will be e-mailed to Superintendent Kiernan.  Board member Michael Tronolone inquired about the procedure of smoke testing, the expense, and which areas would be examined.  Superintendent Kiernan explained that the Canal Street area looks pretty good, that the testing area could expand from the Clay Road/ Lindorf Street/Rogers Street area, and that he will speak with Fred Cooke, since there is ten thousand dollars left in the account that was set aside.  Board member Larry VanVliet inquired about televising the Clay Road/Lindorf Street/Rogers Street area.  Superintendent Kiernan replied that the time frame for this would be about a day and a half, with the cost being less than ten thousand dollars.  Chairman Douglas DeKoskie commented that televising the area before smoke testing could be advantageous.  The superintendent also pointed out that 2009 was a good year in that there were no violations in sewer flows.

  1. BIRCHES – EMAIL PUMP STATION STATUS

Discussion was held among the board of commissioners and Superintendent Kiernan regarding the time frame for requirements, access to the pump station by right of way or easement,  area covered by the pump station and how to proceed with the fact that there has been a lack of cooperation for an extended period of time. 

A MOTION WAS MADE BY LARRY VANVLIET AND SECONDED BY KEVIN RENTFROW TO APPROACH THE TOWN BOARD TO CONSIDER THE FOLLOWING REQUEST:  BIRCHES AT ESOPUS HAS NOT COMPLIED WITH NUMEROUS REQUESTS TO COMPLETE THE REQUIREMENTS NECESSARY FOR THE PORT EWEN WATER & SEWER DISTRICT TO TAKE OVER THE BIRCHES’ PUMP STATION.  IF THESE REQUIREMENTS ARE NOT MET BY APRIL 1, 2010, THE PORT EWEN WATER & SEWER BOARD RECOMMENDS THAT THE ESOPUS TOWN BOARD CONSIDER THAT THIS PUMP STATION NOT BE TAKEN OVER BY THE PORT EWEN WATER & SEWER DISTRICT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED. 

  1. KWWTP REVENUES

Superintendent Kiernan reported to the board that our bills are not being received in a timely manner.  For example, the July 1-December 31, 2009 bill has not been received as yet.  There has been no comment from the City of Kingston to date regarding the leachate issue, which will be addressed this year.

  1. WATER BREAKS

Peter Koelli was thanked by Superintendent Kiernan for his handling of the two water breaks.  In particular, Foreman Koelli brought in Rural Water from Liberty, NY to pin-point a leak ten feet underground in Sleightsburg.  Foreman Koelli commented that the service was friendly and, since we have a membership ($355.00 annually), the call was free of charge.

  1. HYDRANT DAMAGE 1/1/10 HYDRANT # 10-1 CLAIM PAID

Included with this agenda is a copy of the check received for payment of the hydrant damage.

  1. INSURANCE BILL RECEIVED AND BROKEN DOWN WATER VS. SEWER

Superintendent Kiernan advised the board that insurance coverage through Quilty, Dwyer & Larkin covers vehicles, liability and property.  The breakdown is as follows:
                        Water          $ 11,057.34
                        Sewer          $   7,216.24
The flood insurance policy is in the amount of $5,667.00.

  1. DEC WATER WITHDRAWAL REPORT

 

A copy of this report is included with this month’s agenda.  This is now an annual report.

  1. SOLAR ENERGY

Superintendent Kiernan advised the board that the Town Board is working on a solar energy plan.  This federal stimulus money is through a grant to NYCERTA.  Our town is eligible for $500,000.00 to fund a solar energy project at the water treatment plant.  Solar energy could possibly supply one-third of our energy needs.  Board member Kevin Rentfrow inquired where the panels will be located.  Superintendent Kiernan replied that the roof of the treatment plant, which is about eighteen years old, would be the place.  He will get cost estimates on replacing the roof.

  1. PAYMENT OF VOUCHERS

A MOTION WAS MADE BY MICHAEL TRONOLONE AND SECONDED BY DOUGLAS DEKOSKIE TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. MISCELLANEOUS

Further discussion ensued regarding the inflow and infiltration report.  Mr. Rentfrow asked about sending letters to residents.  Superintendent Kiernan replied that residents will receive a letter in the spring; inspections begin in mid-March.  Mr. VanVliet asked if manholes are numbered and what the inspection plan would be.  The superintendent responded that yes, the manholes are numbered.  The inspection could need three to four people who would look for leaks, record them, then go back and fix them.  This could take all summer.  Mr. DeKoskie advised keeping notes of all these procedures.

  1. ADJOURNMENT

A MOTION WAS MADE BY DOUGLAS DEKOSKIE AND SECONDED BY KEVIN RENTFROW TO ADJOURN THE MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.  THE MEETING ADJOURNED AT 8:25 PM.

                                                     Respectfully submitted,

                                                     Gloria Meschi, Secretary

Port Ewen Water/Sewer Board