PORT EWEN WATER & SEWER BOARD
March 13, 2007

 

The regular monthly meeting of the Port Ewen Water and Sewer Board was held on Tuesday, March 13, 2007 at 7:31 PM with the following members in attendance:

          Donald Kiernan, Port Ewen Water & Sewer Superintendent
          Michael Celuch, Chairman
          Douglas DeKoskie
          Roger Mabie
          John Meehan
          Ronald Phillips

Absent was Michael Lange, Liaison from the Esopus Town Board.

Also in attendance was Dennis Larios of Brinnier and Larios’ Professional Engineer.

  1. MOTION TO ACCEPT MINUTES OF FEBRUARY 12, 2007 MEETING

 

A MOTION WAS MADE BY JOHN MEEHAN AND SECONDED BY RONALD PHILLIPS TO APPROVE THE MINUTES OF THE FEBRUARY 12, 2007 MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. SEWER JET TRUCK—MEDIUM DUTY—BIDS RELEASED

 

TRUCK—STATE BID—INTERNATIONAL 7800—$57,000
SEWER JET EQUIPMENT—$75,700—NEED TO BID

With the board’s permission, Superintendent Kiernan will put this out to bid within thirty days.  $50,000 has already been set aside in the fund balance.  $82,000 will be borrowed.  Ronald Phillips inquired about the higher bid.  Superintendent Kiernan replied that in 2007 the emissions package price set by the government was raised by $5,000.  Superintendent Kiernan can get sewer jet equipment bids out very soon in order to have figures available for the next board meeting.

  1. SOMERSET—HUDSON POINT

 

    1. WATER DISTRICT EXTENSION
    1. HUDSON POINT—PORT EWEN SEWER DISTRICT

 

Superintendent Kiernan briefed the board on information he received from Aaron Hoverman from Lakewood Township Municipal Utilities, NJ, who has worked with Somerset’s developers.  He also talked with Mayor Michael Newhard in Warwick Grove, NY regarding their procedures about extending their water/sewer districts when working with Layland Developers.  This information was hoped to be helpful in obtaining a starting point when dealing with Somerset’s developers.  He urged that every agreement be written.

Chairman Michael Celuch requested Mr. Larios’ viewpoint on how to proceed, since this is a development of such magnitude.

Mr. Larios updated the board on background information—his review of petitions submitted to extend Port Ewen sewer improvement area, meetings with town attorney Paul Kellar, and referencing his January 15, 2007 letter to the Town Board, in which he emphasized the importance of reaching a new agreement between Somerset’s developers and Port Ewen Sewer Improvement Area.  Mr. Larios and board members reviewed the maps of the acreage.  He suggested a possible starting point of calculating what the taxes would have been had Somerset been part of the original (1978) sewer improvement area.  It could be useful to compare the assessed value then and now to come up with a reasonable amount.  The Water and Sewer Board can review the infra-structure and set an entrance fee (or tapping fees) and approximate annual cost of operation and maintenance of the Connelly and Sleightsburg pump stations.  It could take some time for meters to properly monitor usage, so a more rapid course could be to obtain calculations from the town Assessor.  Another question, which has been raised by the town attorney, is whether the City of Kingston must approve any outside user (a newly formed district) connecting with the existing sewer improvement area.  In any event, Mr. Larios advised an agreement between Somerset and Port Ewen Sewer Improvement Area where everything would be tied down.  

 

Other concerns raised by board members included: 

  1. Private roads or town roads, which will affect responsibility for the sewer lines;
  2. How much flexibility the board has in this process;
  3. Does the infiltration/inflow capacity have any bearing on the district or just the amount of homes; 
  4. The need for the infrastructure to be in place ahead of time;
  5. Every specification of any agreement must be written.

At this time, 8:20 PM, the Water and Sewer Board members, Superintendent Kiernan and Mr. Larios joined the Town board for discussion.

At 10:00 PM the Water and Sewer Board members and Superintendent Kiernan returned.

Over the past several years the Water and Sewer Board discussed the Somerset development.  However, it has only been since November, 2006 that the Superintendent—and the board members—have received documentation of extensions.

Douglas DeKoskie pointed out that tonight’s meeting is the first opportunity to speak with the engineer.  The board has not had an opportunity to discuss this matter with the town attorney; there are numerous questions to discuss with Mr. Kellar.  One of which is the following:  If a new sewer district is created, and if this developer does not build—if another developer enters in the future, must we provide service? 

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY DOUGLAS DEKOSKIE THAT THE PORT EWEN WATER AND SEWER BOARD RECOMMENDS THAT THE TOWN BOARD PROVIDE A LETTER OF INTENT TO ENTER INTO AN AGREEMENT TO ESTABLISH A SEWER DISTRICT BETWEEN THE TOWN OF ESOPUS AND SOMERSET DEVELOPMENT.  THE FOLLOWING MINIMAL ISSUES NEED TO BE ADDRESSED PRIOR TO ESTABLISHING A NEW SEWER DISTRICT:
          REFERENCING BRINNIER AND LARIOS’ LETTER OF
          JANUARY 15, 2007:
                   PAGE 1, ARTICLE 2
                   PAGE 4, ARTICLE 2
                   PAGE 4, ARTICLE 3
ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

 

  1. WATER BREAKS

181 BOWNE ST.—02/17/07
9W & E. MAIN ST.—02/20/07
9W & E. MAIN ST.—02/20/07
MAIN & MINTURN—02/20/07
145 HOYT ST.—03/01/07
199 HOYT ST.—03/10/07

 

  1. LETTER TO D O T—RELEASE FUNDS

FUNDS RELEASED—$84,762.37

 

  1. SOUTHWORTH VS. H.O. PENN

Superintendent Kiernan advised the board that Southworth’s proposal amount is $7,120; H.O. Penn’s amount is $6,794.

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY MICHAEL CELUCH TO CONTINUE TO USE SOUTHWORTH.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

 

  1. FREEMAN ARTICLE FEBRUARY 25, 2007

A MOTION WAS MADE BY MICHAEL CELUCH AND SECONDED BY RONALD PHILLIPS STATING THAT SUPERINTENDENT KIERNAN IS THE SPOKESPERSON FOR THE PORT EWEN WATER AND SEWER DEPARTMENT WHENEVER AN INCIDENT OCCURS AND AN INTERVIEW IS GRANTED.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

 

  1. TURBIDITY—PLANT

A legal notice is required when there is a turbidity problem.  The problem has been cleared up.

 

  1. SEWER LINE INSPECTION

Superintendent Kiernan advised the board that this is a relatively new sewer system; small leaks are common.  A photo survey of all the manholes will be done as soon as weather permits.

 

  1. BIRCHES—C H A LETTER

Superintendent Kiernan notified the board that the Town Board will decide whether or not the Water and Sewer Department operates and maintains the pump station.

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY DOUGLAS DEKOSKIE TO RECOMMEND TO THE TOWN BOARD THAT THE WATER AND SEWER DEPARTMENT DOES NOT OPERATE AND MAINTAIN THE PUMP STATION.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

 

  1. TV INSPECTION QUOTES

Superintendent Kiernan advised the board that figures are showing $695 per day for inspection equipment and $295 per day for an equipment operator.  By the next board meeting, the superintendent will have quotes.

 

  1. MISCELLANEOUS

None

 

  1. PAYMENT OF VOUCHERS

A MOTION WAS MADE BY MICHAEL CELUCH AND SECONDED BY JOHN MEEHAN TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

 

  1. NEXT MEETING APRIL 9, 2007

NEXT MEETING IS TUESDAY, APRIL 10, 2007

 

  1. ADJOURNMENT

A MOTION WAS MADE BY MICHAEL CELUCH AND SECONDED BY RONALD PHILLIPS TO ADJOURN THE MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.  THE MEETING ADJOURNED AT 10:20 PM.

                                                              Respectfully submitted,

 

                                                              Gloria Meschi
                                                              Secretary