PORT EWEN WATER & SEWER BOARD MEETING
MAY 10, 2011
The regular monthly meeting of the Port Ewen Water & Sewer Board was held on Tuesday, May 10, 2011, with the following members in attendance:
Donald Kiernan, Port Ewen Water & Sewer Superintendent
Peter Koelli, Port Ewen Water & Sewer Foreman
Douglas DeKoskie, Chairman
Donna McAuley, Liaison from the Esopus Town Board
Absent was Larry VanVliet.
The meeting was called to order at 7:31 PM by chairman Douglas DeKoskie.
A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY KEVIN RENTFROW TO APPROVE THE MINUTES OF THE APRIL 12, 2011 MEETING. ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION. MOTION CARRIED.
Superintendent Kiernan notified the board that he sent an e-mail on May 2nd and again on May 10th to Mary Ellen Wallaber to ask the status of our time extension request (to July 31st). She has told Superintendent Kiernan that she will call him as soon as she hears from FEMA.
Superintendent Kiernan reported that there is a painter from Patterson, New Jersey who is now painting the welds and the seams on the clarifier. The interior has a first coat. The second coat on the exterior will probably be applied tomorrow, May 11th; there is a three-day curing time. By the end of next week the painting will be finished. Remaining work includes the roof, electric and the base; this will be completed within six weeks. Superintendent Kiernan invited the board of commissioners to come to the plant and see what is being done.
The annual water supply statement will be mailed by May 31st. The sump pump letter is also being sent to every customer.
There is nothing new to report about this agenda item. Superintendent Kiernan notified the board that Central Hudson is re-writing the contract, since it will be necessary to bring in scaffolding and special ladders to change the lights.
Our Inflow and Infiltration report was sent to the City of Kingston. No response was received from the City of Kingston for nine months. The I&I report was also mailed to John Sansalone at the NY State Dept. of Environmental Conservation.
B. DEC RESPONSE
Superintendent Kiernan and the board discussed the letter received from John Sansalone. Three of the board members present indicated that this letter is out of line and requires a firm letter in reply. The DEC needs to be clear about what they require of us, since we have not violated our contract with the City of Kingston at all. Chairman Douglas DeKoskie pointed out that the DEC’s concern is spills into the creek, such as the pump station overflow. Superintendent Kiernan will write to Mr. Sansalone and will ask Town Supervisor John Coutant to sign it, since only communications that come from the chief elected official are binding.
Superintendent Kiernan asked the board if smoke testing should proceed. The cost will be about $5,000.00. There is approximately $5,500.00 left in available funds. An ad will be placed in the newspaper and a flyer will be handed out twenty-four hours prior to the testing. Commissioner Ronald Phillips asked if a flyer could be posted on the bulletin board in the post office. Superintendent Kiernan agreed. The Town does this notification, not Fred Cook. Superintendent Kiernan will schedule this for late June.
These weekly reports are included with the agenda and other reports for April, 2011.
Superintendent Kiernan advised the board that two days after the last meeting (April 12, 2011) he received a letter outlining the easements for the water lines and the sewer pump station at Birches. Superintendent Kiernan stated that he would strongly recommend to the Town Board not to sign off or accept the easements until the power is turned over to the town and the alarm system is turned over to the town and the pump station is cleaned again. The generator has been serviced and is fine.
A MOTION WAS MADE BY KEVIN RENTFROW AND SECONDED BY RONALD PHILLIPS TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT. ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION. MOTION CARRIED.
A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY KEVIN RENTFROW TO ADJOURN THE MEETING. ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION. MOTION CARRIED. THE MEETING ADJOURNED AT 8:02 PM.
Gloria Meschi, Secretary
Port Ewen Water/Sewer Board