PORT EWEN WATER & SEWER BOARD MEETING
JUNE 8, 2010

 

The regular monthly meeting of the Port Ewen Water & Sewer Board was held on Tuesday, June 8, 2010, with the following members in attendance:

          Donald Kiernan, Port Ewen Water & Sewer Superintendent
          Peter Koelli, Port Ewen Water & Sewer Foreman
          Ronald Phillips
          Kevin Rentfrow
          Michael Tronolone
          Larry VanVliet

Absent was Douglas DeKoskie, Chairman.

  1. MOTION TO ACCEPT MINUTES OF MAY 11, 2010 MEETING

A MOTION WAS MADE BY LARRY VANVLIET AND SECONDED BY KEVIN RENTFROW TO APPROVE THE MINUTES OF THE MAY 11, 2010 MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. BIRCHES

There is nothing new to report on this agenda item.

  1. LEACHATE LETTER

Superintendent Kiernan reported that the City of Kingston has not responded to the letter sent to them in April.  There has been no response to several e-mails.  On June 7th, Mayor Sottile has said that a response is coming.

  1. TV SEWER LINES + CITY OF KINGSTON REVIEW I & I REPORT

Regarding Clay, Lindorf and Rogers Streets, Ralph Swenson, the city engineer, has the report.  He requested a few modifications; this was done by Morris Associates, and now we are waiting for Mr. Swenson’s review.  Superintendent Kiernan reported that all the sewer lines on Clay, Lindorf and Rogers Streets have been cleaned with the sewer jet machine.  Commissioner Larry VanVliet questioned the repair of the partially collapsed sewer main that runs through the woods.  Superintendent Kiernan will schedule this repair as soon as possible with the Highway Department and this department.

  1. SAFECO

Superintendent Kiernan advised the board that Safeco has taken care of what was requested.  The alarm system at the plant now has a back up; if the system is not activated by 7 o’clock, Superintendent Kiernan and Foreman Koelli receive a phone call to alert them.

  1. SUMP PUMP LETTER

There is nothing new to report on this agenda item.

  1. FEMA/SEMO UPDATE

Regarding SEMO, the representative for our case has been assigned to another location for the last month and a half.

Regarding FEMA, our drainage report was sent for their review.  FEMA’s engineers will ask the Esopus Town Board to authorize the bidding at the June Town Board meeting, to advertise for bids after the June Town Board meeting, to open bidding prior to the July Town Board meeting, and to award bids at the July Town Board meeting.  This would be for drainage work and for clarifier work.

Commissioner Larry VanVliet expressed his concern over not receiving approval and for the due date of the bond in 2011.  Superintendent Kiernan was assured by Supervisor Coutant that this is not the case.  It is probable that bonds are renewable.  Decisions concerning bonds are made by the Town Board.

Clarifier.  As soon as the bid is awarded, the clarifier will be ordered.  Delivery takes twenty-six weeks.  The clarifier cannot be painted until the temperature is over fifty degrees.  $1.1 million is still required for clarifier work.

Drainage work.  There is some slight ground movement evidenced by quarter-inch widening of cracks in the chlorine room and on the loading dock.  There will be nine additional wells, each one having its own electronic controls and monitors; ground work for drainage is also included.  This cost is $750,000.00.  There will be routine maintenance for these wells.  The project has shifted away from gravity wells.  There will be five wells within the County right-of-way on River Road and four wells on the side by the water treatment plant.  The County has given verbal approval; the contractor has to apply for permission to work on River Road.

  1. NEW EMPLOYEE

Superintendent Kiernan notified the board that as of Monday, June 7th, the Water & Sewer Department has a new employee, Ken Salas.  He previously worked for the Highway Department, was hired by the Esopus Town Board, and is being trained at the water treatment plant.

  1. MAPLE RIDGE

Superintendent Kiernan spoke with Hans Boler of the Maple Ridge community.  There is a possibility that their community may need its own waste water treatment plant.  Mr. Boler inquired about the possibility of connecting to the Port Ewen Sewer District.  Superintendent Kiernan explained that ours is a “sewer improvement area,” not a sewer district.  By law, a sewer improvement area cannot be extended.

Discussion was held concerning water and sewer lines along Ulster Avenue and/or Route 9W.  Existing customers would not pay for this; only the new customers who would be using the new lines would absorb the cost.  The same would apply to the Somerset Development; the same would apply to Maple Ridge.

  1. PAYMENT OF VOUCHERS

A MOTION WAS MADE BY LARRY VANVLIET AND SECONDED BY MICHAEL TRONOLONE TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

The vouchers regarding telephone calls made concerning Birches were removed for closer review.  Discussion was held concerning billing these calls with attorneys to Birches’ escrow account.

  1. MISCELLANEOUS
    1. There is a new fire hydrant that has been installed on Rogers Street to replace one that was not working.
    2. The Health Department was called by a Sleightsburg resident.  Upon testing, the Health Department did not get a chlorine residual.  This is a recurring problem in Sleightsburg; a chlorine booster station may be needed there.
  1. ADJOURNMENT

A MOTION WAS MADE BY MICHAEL TRONOLONE AND SECONDED BY RONALD PHILLIPS TO ADJOURN THE MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

                                                               Respectfully submitted,

                                                               Gloria Meschi, Secretary

Port Ewen Water/Sewer Board