PORT EWEN WATER & SEWER BOARD MEETING
JUNE 14, 2011

The regular monthly meeting of the Port Ewen Water & Sewer Board was held on Tuesday, June 14, 2011 at the Roger Mabie Water Treatment Plant with the following members in attendance:

Donald Kiernan, Port Ewen Water & Sewer Superintendent
Peter Koelli, Port Ewen Water & Sewer Foreman
Ronald Phillips
Kevin Rentfrow
Michael Tronolone
Larry VanVliet

Absent were Douglas DeKoskie and Donna McAuley, Liaison from the Esopus Town Board (she was attending a Town Board meeting).

The meeting was called to order by acting chairman Ronald Phillips.

1. MOTION TO ACCEPT MINUTES OF MAY 10, 2011 MEETING

A MOTION WAS MADE BY KEVIN RENTFROW AND SECONDED BY RONALD PHILLIPS TO APPROVE THE MINUTES OF THE MAY 10, 2011 MEETING. ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION. MOTION CARRIED.

2. FEMA/SEMO – UPDATE -- TIME EXTENSION -- GRANTED TO 7/31 -- EMAIL

Superintendent Kiernan notified the Board that on June 13, 2011 an e-mail was received from Frank Ferro, granting the time extension to July 31, 2011. The project must be completed by this date. Commissioner Kevin Rentfrow inquired about the completion date. Superintendent Kiernan replied that the project should be finished by the end of June. The Superintendent also stated that it looks like we will probably come in under the budget of 1.5 million dollars.

3. PLANT WORK -- CLARIFIER COMPLETE -- VOC -- BAC SAMPLE -- FINAL ELECTRICAL

Work on the clarifier is now complete, Superintendent Kiernan reported to the Board. All is fine, according to the bac sample and the volatile organic compound sample results received on June 13, 2011.

4. ANNUAL WATER SUPPLY STATEMENT -- MAILED 5/27

The sump pump letter was included with the annual water supply statement, advised Superintendent Kiernan.

5. PLANT LIGHTING -- CENTRAL HUDSON

Central Hudson is still planning how to have access to the lights in the water treatment which are thirty-five feet above floor level. Superintendent Kiernan is waiting to hear from Central Hudson as to when they will be changing to energy efficient lighting.

6. SEWER DEC

A. I & I REPORT MAILED -- ADDENDUM FROM MORRIS ASSOC.

An addendum has been submitted from Morris Associates regarding the report dated May, 2010. It is attached to this month’s agenda.

B. DEC RESPONSE -- LETTER

Superintendent Kiernan will compose a letter to the DEC; Town Supervisor John Coutant will be asked to sign it. Superintendent Kiernan will remind the DEC that we have not violated our contract with the City of Kingston and will point out that the City of Kingston waited seven months before responding to our I & I report.

7. FRED COOK PROPOSAL -- SMOKE TESTING -- SCHEDULED FOR 6/16

Superintendent Kiernan reported that all customers were notified on June 9th of the upcoming smoke testing. They will be notified again on June 15th. The smoke is non-toxic. The fire chief will be on location. Superintendent Kiernan will notify the Sheriff’s Department also. The commissioners are also invited to be present on Thursday. Smoke testing will take place on Clay Road, Lindorf Street and Rogers Street; Heavenly Valley will also be included.

8. FOREMAN REPORTS

The weekly foreman reports are attached to the agenda.

9. BIRCHES -- EASEMENTS

Superintendent Kiernan advised the Board that there are ten items still to be addressed; until that time, the District will not take over the pump station at Birches. The generator is serviced two times per year, however. There are no road easements as yet.

10. HOWARD BABCOCK REQUEST

Superintendent Kiernan and Foreman Koelli explained that while the water meter was being changed at Mr. Babcock’s residence, 56 Rondout Harbor, a valve opened up a water feeder to the boiler. Mr. Babcock sent the plumber’s bill, in the amount of $102.00, to the Water Department.

A MOTION WAS MADE BY LARRY VANVLIET AND SECONDED BY RONALD PHILLIPS TO RECOMMEND THAT THE PLUMBER’S BILL IN THE AMOUNT OF $102.00 BE PAID TO HOWARD BABCOCK BY THE WATER DEPARTMENT. ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION. MOTION CARRIED.

11. UCCC AND KEN SOLAAS

Superintendent Kiernan explained to the Board that the Water Treatment Operator’s certification course and the exam offered by Ulster County Community College were not certified through the State when they took place. The amount of $950.00 will be reimbursed, students will have several days of review, and will be re-tested (at no cost) when the State certification is received.

12. PAYMENT OF VOUCHERS

A MOTION WAS MADE BY LARRY VANVLIET AND SECONDED BY MICHAEL TRONOLONE TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT. ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION. MOTION CARRIED.

13. MISCELLANEOUS

A. Superintendent Kiernan advised the Board that during the week of June 20, 2011 the pipe will be taken off the Rondout Bridge and returned to Queensbury. The shed will be moved to the water treatment plant property. The pump also belongs to the Town.

B. The Board of Commissioners and Superintendent Kiernan discussed the North Broadway, Connelly and Sleightsburg pump stations with regard to overflows and the City of Kingston.

14. ADJOURNMENT

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY LARRY VANVLIET TO ADJOURN THE MEETING. ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION. MOTION CARRIED. THE MEETING ADJOURNED AT 8:17 PM. A THOROUGH TOUR OF THE PLANT BY SUPERINTENDENT KIERNAN AND FOREMAN KOELLI FOLLOWED THE MEETING.

Respectfully submitted,

Gloria Meschi, Secretary
Port Ewen Water & Sewer Board