PORT EWEN WATER & SEWER BOARD
July 8, 2008

 

The regular monthly meeting of the Port Ewen Water and Sewer Board was held on Tuesday, July 8, 2008 with the following members in attendance:

          Donald Kiernan, Port Ewen Water & Sewer Superintendent
          Douglas DeKoskie
          John Meehan
          Ronald Phillips
          Carl Belfiglio, Liaison from the Esopus Town Board

Also attending was Ulster County Legislator Laura Petit.
Absent was Michael Celuch.

The meeting was called to order at 7:40 PM by acting Chairman John Meehan.

  1. MOTION TO ACCEPT MINUTES OF MAY 13, 2008 MEETING

 

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY DOUGLAS DEKOSKIE TO APPROVE THE MINUTES OF THE MAY 13, 2008 MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. FEMA/SEMO SITE VISIT WEDNESDAY, MAY 14, 2008 AT 1:00 PM

 

FEMA representatives instructed the hydro-geologist report be taken from test wells placed on the land belonging to the Water and Sewer district.  Test wells are not to be placed on private property.  The town will need to spend the money to have this done; FEMA will reimburse the town.

Superintendent Kiernan notified the board that the Town Supervisor would be approaching serial bonding attorneys.  He will request that the town borrow two million dollars to stabilize the slope.  Town Supervisor Coutant has sent a letter to Maurice Hinchey and Kevin Cahill.  Mr. Cahill called to inform the town of a revolving loan fund that charges no interest through Environmental Facilities Corporation.

Douglas DeKoskie expressed serious concern about the time line for reports, assessments and studies.  He urged that the town ask for a time commitment and the ideal length of time necessary for the study; then to keep on top of the time line.

Superintendent Kiernan noted that a 48-month extension has been requested from FEMA.  He is in contact with a representative once each week.  Five test wells are to be bored; the markings are in place.
 
Ronald Phillips inquired as to what Kingston’s response was to our water needs.  Superintendent Kiernan replied that Judy Hanson and the Kingston Water Board are in favor of our request.

Discussion turned to the serial bond.  Liaison Carl Belfiglio is optimistic that, when Environmental Facilities Corporation looks at the site and gives a “score,” that the bond will have low or no interest.  Mr. DeKoskie felt that the economic evaluation would make the difference.  Mr. Belfiglio asked if this bond is part of the hydro-geologist’s report, to which Superintendent Kiernan replied, “Yes.”  Mr. Belfiglio’s concern is bonding 2.1 million dollars without certainties and without public approval.  Mr. DeKoskie pointed out that, if all comes to naught, FEMA will reimburse the town for the hydro-geologist’s report; that, along with the unused funds, could pay off the bond.

  1. CITY OF KINGSTON—RE:  SEWER CONTRACT

 

  1. RUSTY WATER COMPLAINTS – RE-FLUSH PARTS OF SYSTEM—CHECK OUT pH

 

Superintendent Kiernan has been contacted by approximately a dozen people.  It has been determined that it is not a pH problem.  Parts of the system will be re-flushed in the middle of the night.

  1. SUPERVISOR’S LETTER MAY 27, 2008

 

A copy of this letter is included with the agenda.

  1. SUPERVISOR’S LETTERS JUNE 2, 2008

 

Copies of these letters are included with the agenda.

  1. COUNTY DPW LETTER MAY 29, 2008

 

Liaison Carl Belfiglio commented that he felt this letter was a bit harsh.

  1. PAYMENT OF VOUCHERS

 

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY JOHN MEEHAN TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. MISCELLANEOUS

 

    1. Infiltration Study

Liaison Carl Belfiglio inquired about the current status of this.  Superintendent Kiernan responded that three contractors have advised several ways to fix the problem of leaks.  Two of the  contractors want to know how the town wants to fix the leaks before they give a cost estimate.  He summarized as follows:  At this time these leaks (a small one is eleven feet under the Plantasie stream, between manhole #16 and #17) cost the town $1,500.00 per year.  Repairs are estimated to cost $70,000.00 to $80,000.00.

    1. Sump Pumps and Decision on Flow Meters

Liaison Carl Belfiglio asked about this.  Superintendent Kiernan explained that when the weather is dry, sump pumps are not an issue.  Douglas DeKoskie informed the board that some towns are getting grant money from the state to remove sump pumps from their systems.

During the discussion Douglas DeKoskie remarked that a flow meter study is the first step that needs to be taken.  Superintendent Kiernan will contact Fred Cook tomorrow for a price to rent flow monitors.  The superintendent requested that the board meeting minutes reflect the fact that Dennis Larios is prepared to set up the monitors; he knows our town’s system better than anyone else.  The superintendent will also contact Mr. Larios.  A good time frame to conduct the study would be in September, October and November. 

Ronald Phillips was curious as to why Kingston believes we have an inflow problem.  Superintendent Kiernan replied that this problem occurs with heavy rains—the same happens in Kingston.  Douglas DeKoskie pointed out that the city of Kingston has to prove to the DEC that they are controlling storm run-off, so the city is making sure that our town, as their customer, is doing the same.  Mr. DeKoskie’s view is that a report of our town’s flow monitoring study, submitted to the City of Kingston, could be sufficient.  Because of new state regulations, all municipalities are doing the same.

THE PORT EWEN WATER AND SEWER BOARD RECOMMENDS TO THE ESOPUS TOWN BOARD TO CONDUCT A FLOW MONITOR PROGRAM AT SITES TO BE DETERMINED BY THE WATER/SEWER DISTRICT ENGINEER.

Liaison Belfiglio will bring this subject to the Town Board on Tuesday, July 15th.

    1. Sewer Jet Machine

Superintendent Kiernan asked board members to consider approaching the Town Board with a reduced proposal to purchase a trailer-mounted sewer jet machine.  The last machine was obtained in 1979 and cannot meet current demands.  $50,000.00 has already been put away for this purpose.  The cost would be between $25,000.00 and $35,000.00.

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY DOUGLAS DEKOSKIE TO RECOMMEND THAT THE ESOPUS TOWN BOARD RE-VISIT THE PURCHASE OF SEWER JET EQUIPMENT.  THE COST OF A TRAILER-MOUNTED SEWER JET MACHINE IS BETWEEN $25,000.00 AND $35,000.00.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

Liaison Belfiglio will bring this subject to the Town Board on Tuesday, July 15th.

    1. Birches Development

Superintendent Kiernan noted that there is certainly a lot of rock on the site.  The Water & Sewer Department is regularly doing inspections; 1,500-1,600 feet of the water main is in.

  1. ADJOURNMENT

 

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY DOUGLAS DEKOSKIE TO ADJOURN THE MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.  THE MEETING ADJOURNED AT 8:35 PM.

Respectfully submitted,

 

Gloria Meschi, Secretaary

Port Ewen Water/Sewer Board