PORT EWEN WATER & SEWER BOARD
AUGUST 12, 2008

 

The regular monthly meeting of the Port Ewen Water and Sewer Board was held on Tuesday, August 12, 2008 with the following members in attendance:

          Donald Kiernan, Port Ewen Water & Sewer Superintendent
          Michael Celuch, Chairman
          Douglas DeKoskie
          John Meehan
          Ronald Phillips
          Michael Tronolone

Also in attendance was Eric Balash of the Port Ewen Water/Sewer District.  Absent was Carl Belfiglio, Liaison from the Esopus Town Board.

The meeting was called to order at 7:28 PM by Chairman Michael Celuch.

  1. MOTION TO ACCEPT MINUTES OF JULY 8, 2008 MEETING

 

A MOTION WAS MADE BY MICHAEL CELUCH AND SECONDED BY JOHN MEEHAN TO APPROVE THE MINUTES OF THE JULY 8, 2008 MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. PROPANE BIDS—BOTTINI 2.199/GALLON + 32%

 

Two bids were received, the lowest from Bottini Fuel.  The rate of $2.199 per gallon is an increase of 32% over last year’s rate.

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY MICHAEL CELUCH TO RECOMMEND TO THE TOWN BOARD TO APPROVE THE BID OF $2.199 PER GALLON FOR PROPANE BY BOTTINI FUEL.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. CITY OF KINGSTON—RE: SEWER CONTRACT—NO INFORMATION

 

Superintendent Kiernan advised the board that this date, August 12, 2008 a new proposed contract was received in the mail.  The superintendent will be negotiating with the City of Kingston about the contract, which is being scaled down.

As board members discussed this item, it was suggested that Port Ewen Sewer District be allowed six or four days during any calendar quarter—instead of the current two-day allowance—before a penalty is imposed for exceeding acceptable flow limits.  Board members urged modification of the number of days allowed when negotiating with the City of Kingston.  The first two quarters of the year are especially important.  It could be helpful to refer to flow charts from past years. 

  1. RUSTY WATER COMPLAINTS – RE-FLUSH PARTS OF SYSTEM – FEWER THIS MONTH

 

As complaints come in they are being handled.

  1. HYDRANT DAMAGE CLAIM - $3,626.00 SUBMITTED

 

This claim has been submitted to the insurance company.

  1. HYDRANT REPLACEMENT

 

Superintendent Kiernan notified the board that four hydrants have been replaced in two weeks.  There are two remaining:  Clay Road & Rt. 9W and Iron Mountain.

  1. FEMA/SEMO PAYMENT FINAL PW 907

 

The payment of $13,448.84 closes out PW907 (Project Worksheet 907).  A copy of the check and the explanation is included in this month’s report.

  1. STATE HEALTH PCB SAMPLES

 

Superintendent Kiernan advised the board that the State Health Department has begun taking samples for PCBs in Poughkeepsie, Rhinebeck, Port Ewen, Half Moon, and some of the water systems further up-river.  This is part of General Electric’s dredging program up-river.  The results are positive.  The readings taken on July 25, 2008 were nearly the same as June 5th and June 25th:  19 nanograms per liter of Aroclor 1260.  The maximum contaminant level is 500 nanograms per liter.

  1. HOLLAND ALUM COST

 

A letter from the Holland Company, Inc. is included in this month’s report.  Their cost of commercial liquid alum is the least expensive.

  1. COUTANT MEMO DATED JULY 16, 2008   and
  2. DON KIERNAN RESPONSE MEMO DATED JULY 22, 2008

 

Discussion among board members and Superintendent Kiernan revolved around repairing small leaks along a mile of the Plantasie Interceptor.  Board members questioned where the leaks are located, and if the leaks could be repaired from inside.  There is no way of knowing whether a larger leak is in another spot.  Superintendent Kiernan would not want to attempt repairs without an engineering firm’s guidance. 

A new engineering firm would need time to become familiarized with the system.  Brinier & Larios already is very familiar with the system.  However, this firm has declined to do the job.  Superintendent Kiernan has spoken with Mr. Praetorius and he will also call Brian Cook to request an estimate for the entire job.  The suggestion was made to have actual estimates forwarded to the Town Board, rather than continuous discussions of this matter. 

The Superintendent and the board members have recommended an I & I study rather than fixing the small leaks.

As of this date Superintendent Kiernan has received no response to his memo.

  1. SEWER JET TRAILER MOUNTED

 

The reserve account that began as $50,000.00 is now $57,000.00.  This money may only be spent on a sewer jet machine.  Along with his memo dated July 22, 2008 Superintendent Kiernan included a copy of the municipal law regarding these funds to the Esopus Town Board.

Douglas DeKoskie asked if a sewer jet machine could be rented.  He also pointed out that, under state storm water regulations, the highway department may be required to use the same type of equipment.  Superintendent Kiernan responded that he will check into the cost of renting a sewer jet machine.  The City of Kingston’s machine is only borrowed when ours doesn’t do the job—maybe two times per year.

  1. BIRCHES ONGOING INSPECTIONS – WATER LINES DONE AND OPERATIONAL

 

Superintendent Kiernan stated that the water lines have been pressure tested.  The flow rate and pressure at the water treatment plant have been somewhat affected.  There is now a second line, from River Road to Rt. 9W.  The sewer lines are currently being worked on. 

  1. AUGUST 11, 2008 – PLANNING BOARD LETTER – RE: MINUTES

 

Superintendent Kiernan sent a letter to the Esopus Planning Board regarding their July 23, 2008 meeting.  The subject was regarding the Somerset development’s water connection.

No geo-tech report was received from Chazen Engineering last year, as expected.  It was also Douglas DeKoskie’s understanding that the developer’s engineer was to do a report.  This report was requested at the emergency meeting in April, 2007.

  1. HYDROGEOLOGY – WELLS/SOIL SAMPLES

 

Environmental Drilling has drilled five holes and taken bore samples; it is hoped there will be a report in another month.  Monitoring wells are being put in on the side of the water treatment plant.

Ronald Phillips inquired as to whether the bond process has begun.  Superintendent Kiernan replied that Environmental Facilities Corporation would pay and charge no interest.

  1. BUDGETS 2009

 

Superintendent Kiernan is still working on the budget.

  1. PAYMENT OF VOUCHERS

 

A MOTION WAS MADE BY MICHAEL CELUCH AND SECONDED BY RONALD PHILLIPS TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. MISCELLANEOUS

 

Ronald Phillips asked if we will be reimbursed for the cost of the hydrogeology report, to which Superintendent Kiernan replied, “Yes.”

Michael Tronolone asked if the water treatment plant is stabilized, to which Superintendent Kiernan responded, “No.”

  1. ADJOURNMENT

 

A MOTION WAS MADE BY MICHAEL CELUCH AND SECONDED BY RONALD PHILLIPS TO ADJOURN THE MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.  THE MEETING ADJOURNED AT 8:35 PM.

                                                     Respectfully submitted,

 

                                                     Gloria Meschi, Secretary
                                                     Port Ewen Water/Sewer Board