PORT EWEN WATER & SEWER BOARD
September 11, 2007

The regular monthly meeting of the Port Ewen Water and Sewer Board was held on Tuesday, September 11, 2007 with the following members in attendance:

          Donald Kiernan, Port Ewen Water & Sewer Superintendent
          Douglas DeKoskie
          Roger Mabie
          John Meehan
          Ronald Phillips

Absent were Michael Celuch and Michael Lange, Liaison from the Esopus Town Board.
The meeting was called to order at 7:30 PM by acting Chairman John Meehan.

  1. MOTION TO ACCEPT MINUTES OF AUGUST 14, 2007 MEETING

 

A MOTION WAS MADE BY ROGER MABIE AND SECONDED BY RONALD PHILLIPS TO APPROVE THE MINUTES OF THE AUGUST 14, 2007 MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

 

  1. EMERGENCY LINE UPDATE & PLANT STATUS

UPDATE—FEMA  ETC. PLANT STATUS
DAMAGE LIST

Superintendent Kiernan advised the Board that most of the work on the emergency line is closed out.  The Superintendent mailed all the documentation to SEMO in Albany on September 7th.  The emergency pump is in the garage.  It appears that the town would be entitled to receive $106,000.00; the actual amount could be about $104,000.00.  This amount will go back into the Water District budget.

The work on the water treatment plant is to be done in two phases.  According to the list of damages, which includes all repairs except the accelator, the estimate is $57,000.00.  The second phase involves the accelator—rebuilding the foundation, and a crane will be needed for lifting the roof—the estimate for this phase is $177,921.00.  Approval from FEMA and SEMO is pending Dennis Larios’ final report and the geo tech engineer’s report.  The estimates could change, pending the geo tech engineer’s report.  Ulster County is also waiting for that report.

Acting Chairman John Meehan inquired if there has been any further structure movement.  Superintendent Kiernan replied that there is none he aware of.  Mr. Meehan asked if the soil in the road is going to be moved.  The Superintendent responded that the Town Supervisor needs to call the County concerning this.

 

  1. SOMERSET / AGREEMENT

At the last Town Board meeting, the attached document was approved.  It states that the developer shall pay $50,000.00 within thirty days (as of August 16, 2007) for an Inflow & Infiltration Study. 

Town Attorney Paul Kellar has questioned how the City of Kingston feels about the creation of this separate sewer district. 

Superintendent Kiernan reported that, through Paul Kellar and the State Controller, existing customers do not pay for the 9W PUD Hudson Point Sewer District; this new district would have their own budget and their property owners would pay for it. 

Ronald Phillips asked if the City of Kingston could cut out sewer service.  Superintendent Kiernan replied no  Mr. Phillips asked if the City can shut off the PUD.  The Superintendent responded no.

Douglas DeKoskie commented that the City of Kingston may want to reduce our capacity.  The legal contract states that Port Ewen Sewer Improvement Area can send sewage to the City of Kingston.  Somerset’s (9W PUD Hudson Point Sewer District) agreement will be an intra-municipal agreement, since their sewage will run through the Port Ewen Sewer Improvement Area.  Mr. DeKoskie pointed out that he is familiar with what is happening in Dutchess County, where the private developers or homeowners associations pay for the water and sewer infrastructure.  Most towns are requiring that this infrastructure meets the town’s specifications, but are not taking the responsibility for building the infrastructure.

John Meehan suggested that the Town could be responsible for the pump station, but not the sewage.

The sewer agreement with Somerset will continue to be analyzed and amended.

 

  1. 2008 PROPOSED BUDGETS

Superintendent Kiernan discussed the proposed budgets.  This includes a 5% increase for employees, which will be negotiated by the Town.  A new item is a line for part-time secretarial help.  The only way to balance the budget was to raise taxes.  Another way to help balance the sewer budget could be “inter-fund transfer—appropriated surplus”, formerly the $50,000.00 allotted for the sewer jet machine.

One increase in the Water District budget is that this is the first year to pay for the $48,000 serial bond on the water main from River Road to West Stout Avenue.  John Meehan asked when the bond will be paid off, to which Superintendent Kiernan replied 2012.  It was a originally a $2.3 million bond.

 

  1. VERIZON CLAIM

The invoice has been received for the cable by the bridge.  Superintendent Kiernan wrote to ask for an itemized explanation of this bill.

 

  1. B A N   PAYMENT

Superintendent Kiernan notified the Board that $84,000.00 has been received from the State for the 9W project, and there may be more.  $64,000.00 will be taken to pay off the BAN.  He believes the best idea would be to pay off the BAN.  This has not been reflected in the proposed budget.

 

  1. CITY OF KINGSTON LETTERS—MEETING WITH MAYOR SEPTEMBER 26, 2007

Superintendent Kiernan has received a letter from the City of Kingston, which now wants to re-negotiate the inter-municipal agreement.  The Superintendent is meeting with Mayor Sottile on September 26, 2007.  The current contract is expiring, but can be approved by either party for another thirty years.  Also, the use of a chemical that treats the smell of sewage, Bioxin, has been provided this year.  The charge has been borne, until now, by the City’s sewer budget.  This is being adjusted, and an invoice will be coming for Bioxin used at the Sleightsburg pump station.  Superintendent Kiernan will be sent copies of all delivery dates and invoices concerning this. 

 

  1. RESOLUTION FOR SANITARY SEWERS

A Resolution for Sanitary Pump Station Ownership and Maintenance was presented at the last Town Board meeting, but Superintendent Kiernan was not acquainted with this resolution until that same day.  His concerns were voiced at the Town Board meeting, at which time the Town Board tabled the resolution.  Town Attorney Paul Kellar composed a new resolution and recommended its adoption by local law, rather than by a resolution. 

 

  1. PAYMENT OF VOUCHERS

A MOTION WAS MADE BY ROGER MABIE AND SECONDED BY JOHN MEEHAN TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

10.          NEXT MEETING OCTOBER 9, 2007

  1.          ADJOURNMENT

 

A MOTION WAS MADE BY DOUGLAS DEKOSKIE AND SECONDED BY RONALD PHILLIPS TO ADJOURN THE MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.  THE MEETING ADJOURNED AT 8:20 PM.

                                                          Respectfully submitted,

 

                                                          Gloria Meschi, Secretary
                                                          Port Ewen Water/Sewer Board