PORT EWEN WATER & SEWER BOARD
SEPTEMBER 9, 2008

 

The regular monthly meeting of the Port Ewen Water and Sewer Board was held on Tuesday, September 9, 2008 with the following members in attendance:

          Donald Kiernan, Port Ewen Water & Sewer Superintendent
          Douglas DeKoskie
          John Meehan
          Ronald Phillips
          Michael Tronolone
          Carl Belfiglio, Liaison from the Esopus Town Board

Also attending was Eric Balash of the Port Ewen Water & Sewer District.  Absent was Michael Celuch.

The meeting was called to order at 7:28 PM by acting chairman Douglas DeKoskie.

  1. MOTION TO ACCEPT MINUTES OF AUGUST 12, 2008 MEETING

 

A MOTION WAS MADE BY JOHN MEEHAN AND SECONDED BY RONALD PHILLIPS TO APPROVE THE MINUTES OF THE AUGUST 12, 2008 MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

2.  CITY OF KINGSTON   RE:  SEWER CONTRACT

Superintendent Kiernan advised the board that negotiations continue regarding the number of days per quarter that we exceed our limit of 646,000 gallons per day before paying additional fees.   Typically, in the first quarter of the year, we exceed our limit by about sixteen days.  Superintendent Kiernan will bring the data to the next meeting, to let the board know how many days we have been over our limit in the past.

Ronald Phillips suggested asking for fifteen days per quarter allowed—or fifteen days during the first quarter, other amounts in other quarters.  Douglas DeKoskie inquired as to whether we have any say in City of Kingston upgrades.  Mr. DeKoskie felt that the language in the new contract is very important; it would be advantageous to view the City of Kingston’s financial statements.

Superintendent Kiernan will get a copy of the city’s 2008 budget regarding the waste water treatment facility.  Our town should not share in the expansion cost if the City of Kingston has to expand to include new developments.  He will contact attorney Paul Kellar tomorrow, September 10th.  He will urge Paul Kellar to attend a meeting of the Water & Sewer Board commissioners.

  1. RUSTY WATER COMPLAINTS—DIRECTIONAL FLUSHING/FLUSHING END SEPTEMBER

 

Superintendent Kiernan notified the board that New York State Rural Water has been pushing fresh water through the areas of rusty water complaint.  The end of September directional flushing will continue in the middle of the night through the whole system.

To Michael Tronolone’s inquiry of how many complaints have been received this month, Superintendent Kiernan replied none since flushing.

  1. HYDRANT REPLACEMENT—REPLACED 5 HYDRANTS

 

In three weeks time, five hydrants that were not working properly were replaced as reported by Superintendent Kiernan.  One replacement was paid for by the recovery of $3,600.00 from an automobile accident.

  1. FEMA/SEMO PW 2065—REVISED

 

Superintendent Kiernan notified the board that the original amount of $177,000.00 was rescinded and re-written.  PW 2065 now includes bore samples, drilling, and the contract for the hydro geologist—$59,000.00.  As the Town of Esopus pays the bills, Superintendent Kiernan will submit them to SEMO under PW 2065.  The money will come back to the Water District.

  1. SEWER JET TRAILER MOUNTED—BIDS RECEIVED

 

As included with the agenda, Tracy Road Equipment was the low bidder of $40,253.00 for a trailer mounted sewer jet machine.

A MOTION WAS MADE BY JOHN MEEHAN AND SECONDED BY DOUGLAS DEKOSKIE TO RECOMMEND THAT THE ESOPUS TOWN BOARD AWARD THE BID FOR A TRAILER MOUNTED SEWER JET MACHINE TO TRACY ROAD EQUIPMENT, 6803 MANLIUS CENTER ROAD, EAST SYRACUSE, NY 13057.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. DRILLING COMPLETED

 

Superintendent Kiernan reported to the board that there will be a soil analysis report within two weeks.  It was requested that after the drilling was done, Brinier & Larios survey the five new wells.  Their survey of the three existing wells showed that the well on the east side of River Road and the well on the west side of River Road are four inches lower than they were last May.

John Meehan inquired if there has been any lateral movement.  Superintendent Kiernan is waiting to see the final survey results concerning this.

  1. DIVER—RAW WATER WELL

 

Tomorrow, September 10th, divers will inspect, take photos and an underwater video, and be prepared to repair Port Ewen’s raw water intake.  The divers are from Seaway Diving & Salvage Co. in Waterford, NY.

Superintendent Kiernan reported that it has been tried to pump the clear water well.  It wouldn’t stop, and the other valve cannot be shut down.

Douglas DeKoskie suggested and Superintendent agreed, to submit this expense to FEMA.

  1. BUDGETS 2009

 

Superintendent Kiernan has included the proposed budget for 2009.  The Water District taxable budget will go down almost 3%; The Sewer District will go down 6.6%.   The Town Board will meet to finalize the budget.  Board members are welcome to attend.

 

10.SLOPE FAILURE MEETING

A meeting is scheduled at the county building for September 24, 2008.  This date could change.  It will include the county, Chazen Engineering, Somerset developers, Esopus Town Board, Planning Board members, Brinier & Larios Engineering, and our hydro geologist.

An in-depth discussion took place among the board members about the slope failure, geology and weather.  Douglas DeKoskie, himself an engineer, gave his educated opinion about the existing conditions and what could be expected in the future.

11.PAYMENT OF VOUCHERS

A MOTION WAS MADE BY DOUGLAS DEKOSKIE AND SECONDED BY RONALD PHILLIPS TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

12.SUITS SETTLED.

Included with this month’s reports is notification that all eleven claims and lawsuits arising out of the March 2005 natural gas explosion have been settled.

13.AS BUILTS—BIRCHES AT ESOPUS

Superintendent Kiernan advised the board that the sewer lines within Birches at Esopus are close to being finished.  Before the Port Ewen Water/Sewer District takes over, as-built drawings must be submitted.

14.ENVIRONMENTAL FACILITIES APPLICATION

Superintendent Kiernan has submitted an application for repairs to the water treatment plant on a short-term (three years) financing basis.  If the slope at the water treatment plant can be stabilized, then repairs will be made.  If the slope cannot be stabilized, FEMA will provide another source of water.

Liaison Carl Belfiglio pointed out that this project would be given a score on which the interest rate would be based.

15.MISCELLANEOUS

Liaison Carl Belfiglio asked the board for contact information.  Email addresses were written and a list of telephone numbers was provided for him.

Superintendent Kiernan has advised the Town Board that the property adjacent to the water treatment plant is for sale.  The asking price is $599,000.00.

16.ADJOURNMENT

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY DOUGLAS DEKOSKIE TO ADJOURN THE MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION MARRIED.  THE MEETING ADJOURNED AT 8:44 PM.

                                                              Respectfully submitted,

 

                                                              Gloria Meschi, Secretary
                                                     Port Ewen Water/Sewer Board