PORT EWEN WATER & SEWER BOARD
SEPTEMBER 8, 2009

The regular monthly meeting of the Port Ewen Water and Sewer Board was held on Tuesday, September 8, 2009 with the following members in attendance:

          Donald Kiernan, Port Ewen Water & Sewer Superintendent
          Douglas DeKoskie, Chairman
          Ronald Phillips
          Kevin Rentfrow
          Michael Tronolone
          Carl Belfiglio, Liaison from the Esopus Town Board

The meeting was held in memory of John P. Meehan.

The meeting was called to order at 7:30 PM by Chairman Douglas DeKoskie.

  1. MOTION TO ACCEPT MINUTES OF JULY 14, 2009 MEETING.

A MOTION WAS MADE BY MICHAEL TRONOLONE AND SECONDED BY KEVIN RENTFROW TO APPROVE THE MINUTES OF THE JULY 14, 2009 MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

APPOINTMENT OF PETER KOELLI AS WATER/SEWER FOREMAN

Superintendent Kiernan advised the Board of this appointment.  Liaison Carl Belfiglio pointed out that this was not an easy decision.  The position is not permanent, is not a union position, and is a stipend position for extra hours worked.  Board member Michael Tronolone asked if this is a tenured position, to which Mr. Belfiglio responded yes.  To Chairmain Douglas DeKoskie’s question regarding salary and additional hours, Mr. Belfiglio responded $100.00 extra per week will be given for additional hours.

 

  1. INFLOW & INFILTRATION

Chairman Douglas DeKoskie reported to the Board that Morris Associates will be submitting a draft report of the study that is being reviewed.  The draft will include a history of the study.  The final copies will be sent to the Town Board.  By the next Board meeting, the report should be final.

Liaison Carl Belfiglio inquired as to how the study went.  Mr. DeKoskie replied that there were good wet/dry cycles, that the meters will show variable rates, that there is pretty good data—there was an extra month to measure flows, that it will be able to be determined if the water is inflow or infiltration in the accounts and sections of town, and the language used in the study can also be used in discussions with the City of Kingston.

 

  1. BIRCHES – PUMPS/GENERATOR/AS-BUILTS

Superintendent Kiernan notified the Board that no generator has been purchased as yet for Birches.  Stipulations include:  The generator must be up and running; landscaping requirements; the as-builts must be completed.  The Town of Esopus Planning Board has given Mr. Aaron a year before receiving a Certificate of Occupancy.  Until the Planning Board is satisfied, the Water & Sewer District owns nothing in this project.

 

  1. SAFECO WORKING ON ALARM INSTALLATIONS

Superintendent Kiernan notified the Board that installation in Connelly is almost finished, then North Broadway.  Safeco will be paid when the installations are done.

 

  1. WATER BREAK MT VIEW AVE 9/3/09

Superintendent Kiernan advised the Board that this break was repaired in fourteen hours, involving a two-foot length of cracked pipe and a valve that leaked.

 

  1. FEMA/SEMO – 2 CHECKS RECEIVED – SEE SPREADSHEET

 

Superintendent Kiernan explained to the Board that two checks have been received from SEMO:  One in the amount of $72,716.00 and the other in the amount of $1,318.11.  There is still $120,000.00 due on PW2065 (the water plant).  Still waiting for approval from FEMA on the additional wells.

 

  1. EXCEEDING EPA ACTION LEVEL 1300/26 WEEKS – START CRYPTO SAMPLES – 10/5

Superintendent Kiernan notified the Board that the plan for sending cryptosporidium samples was submitted to the EPA on August 31, 2009.  Raw water samples will be taken directly from the Hudson River, packed in ice and delivered to Albany for testing within two hours after collecting the sample.  This will be done each month for two years, at a cost of about $650.00 per month.  Testing results when Cryptosporidium—a spore—is found when e-coli has exceeded the set limit.

 

  1. 2010 BUDGETS

Superintendent Kiernan submitted the proposed budgets about one month ago.

 

  1. PAYMENT OF FOUCHERS

A MOTION WAS MADE BY DOUGLAS DEKOSKIE AND SECONDED BY RONALD PHILLIPS TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

 

  1. MISCELLANEOUS

The Board and Superintendent Kiernan discussed the amount of leachate—run-off from landfills—brought into the Kingston Wastewater Plant.  This is revenue for Kingston.  Questions arose as to how much volume does this add to Kingston’s plant?—is there anyone else doing this?—what about companies that pump septic tanks?—how much is this costing the Port Ewen Sewer District?—should our district be receiving 10.42% of this revenue?  As a Town Board member, Carl Belfiglio would like additional information about this.  Superintendent Kiernan is pursuing information and will report back to the Board.

 

  1. ADJOURNMENT

A MOTION WAS MADE BE MICHAEL TRONOLONE AND SECONDED BY KEVIN RENTFROW TO ADJOURN THE MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.  THE MEETING WAS ADJOURNED AT 8:10 PM.

                                                               Respectfully submitted,

 

                                                               Gloria Meschi, Secretary
                                                               Port Ewen Water/Sewer Board