PORT EWEN WATER & SEWER BOARD
OCTOBER 14, 2008

The regular monthly meeting of the Port Ewen Water and Sewer Board was held on Tuesday, October 14, 2008 with the following members in attendance:

          Donald Kiernan, Port Ewen Water & Sewer Superintendent
          Michael Celuch
          Douglas DeKoskie
          John Meehan
          Ronald Phillips
          Michael Tronolone

Liaison Carl Belfiglio was unable to attend this meeting; he was participating in the Town Board’s workshop meeting.

The meeting was called to order at 7:23 PM by Chairman Michael Celuch.

  1. MOTION TO ACCEPT MINUTES OF SEPTEMBER 9, 2008 MEETING.

 

A MOTION WAS MADE BY JOHN MEEHAN AND SECONDED BY RONALD PHILLIPS TO APPROVE THE MINUTES OF THE SEPTEMBER 9, 2008 MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. CITY OF KINGSTON – RE:  SEWER CONTRACT – REVISED

FLOW DATES

Included with the monthly reports are the dates in 2006, 2007 and 2008 that the Town of Esopus exceeded the allotted 646,000 gallons per day.  These dates were reported in an April 29, 2008 email from Superintendent Kiernan.

The revised contract now states that the Town of Esopus can exceed allotted gallons of flow by eight days per quarter.  Michael Tronolone inquired if this will allow for town growth.  This new contract is for a thirty-year period.  It is now ready for the Esopus Town Board to approve and sign.

  1. DIRECTIONAL FLUSHING/FLUSHING END SEPT – RUSTY COMPLAINTS ZERO

 

Superintendent Kiernan reported that directional flushing was successful; there have been no further complaints.

  1. PLANT – PHASE 2 DEWATERING

 

Included with this agenda is a proposal submitted by Hanson Van Vleet, LLC to provide consulting services and installation of a test dewatering well; the estimated cost is $66,000.00.

Superintendent Kiernan advised the board that Dennis Larios has submitted a survey map of the test wells located on town property.  SEMO, which will pay for this testing, is concerned that the dewatering test wells are located on town property.

Board member Douglas DeKoskie explained that if an artesian pressurized condition exists, and if the pressure is high enough, it would be advisable to investigate discharging through the plant’s property.  In this way, not as many pumps would be needed.  Mr. DeKoskie urged that this be part of the investigation.

  1. FEMA/SEMO – ULSTER COUNTY LETTER

LETTER  132 RIVER RD
REIMBURSEMENT SEMO
WELL LOCATIONS

Included with this agenda are copies of communications regarding the slope failure issue for board members’ review.

  1. SEWER JET ORDERED

 

  1. DIVER – RAW WATER WELL

VALVE REPAIR, ETC.

Superintendent Kiernan reported to the board that the diver removed the rods that come up from the valves into the raw water well, and which control the flow (they were broken off). The intake is in good shape—no zebra mussels; all new pipes are stainless steel; a couple of bolts were replaced.  The divers have to come back on October 20th to reinstall the rods in the valves.  The cost of this repair may be $10,000.00.

  1. BUDGETS 2009 – REVISED 10/10/08

 

Superintendent Kiernan advised the board that he removed $19,500.00 from both budgets, a ten percent reduction as requested by the Town Board.  In the 2009 budget, sewer taxes would be down 10.58% and water taxes would be down 5.16%.

  1. BIRCHES

 

Discussion took place concerning the generator and pump station.  Board members inquired as to when the pumps were installed, if the pumps were approved, and at what time the town would own the pump station.  The pumps need to be reviewed and approved by our superintendent and our engineer; this department needs to know the parts, the cost, the frequency of repairs, etc. 

Superintendent Kiernan explained that he needs the as-builts to be submitted, and a functioning generator must be in place to operate the sewer pump station before the town takes over its ownership.  The superintendent has written a letter to the developer to indicate these requirements.

A MOTION WAS MADE BY DOUGLAS DEKOSKIE AND SECONDED BY MICHAEL CELUCH TO AUTHORIZE THE WATER/SEWER DISTRICT SUPERINTENDENT TO REFUSE SIGNING OFF ON THE CERTIFICATE OF OCCUPANCY FOR THE BIRCHES DEVELOPMENT UNTIL A GENERATOR AND A PUMP STATION ARE OPERATIONAL.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

A MOTION WAS MADE BY MICHAEL CELUCH AND SECONDED BY RONALD PHILLIPS TO RECOMMEND TO THE ESOPUS TOWN BOARD NOT TO TAKE OVER THE PUMP STATION AT THE BIRCHES DEVELOPMENT UNTIL IT HAS BEEN OPERATIONAL FOR A PERIOD OF THREE MONTHS.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. GRAVES SCHOOL WATER

 

Upon learning that students at the school were urged by some teachers to bring bottled water, Superintendent Kiernan visited the principal with the results of water samples—over three days—that had been tested.  No complaints have been received from the school since that time.

  1. WAPNER – RIVER RD

 

Included with this month’s agenda is a letter from Mr. Wapner’s attorney.  Mr. Wapner is requesting that his property be annexed into the water district, with costs undertaken by him.

 

 

  1. INFLOW & INFILTRATION PROPOSAL

Included with this month’s agenda is a proposal from Morris Associates regarding an Infiltration & Inflow Flow Monitoring Study.  Superintendent Kiernan has looked over the proposal and extended his thanks to Morris Associates. The Superintendent has asked the Esopus Town Board to look over the proposal.

  1. PAYMENT OF VOUCHERS

 

A MOTION WAS MADE BY MICHAEL CELUCH AND SECONDED BY JOHN MEEHAN TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. MISCELLANEOUS

 

Superintendent Kiernan advised the board that he has written two letters to SEMO:  One requesting reimbursement for approximately $50,000.00 for the geo-technical and hydrogeology work that has been completed; another requesting reimbursement for engineering expenses already incurred for repairs to the plant for approximately $74,000.00.

  1. ADJOURNMENT

 

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY MICHAEL CELUCH TO ADJOURN THE MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.  THE MEETING ADJOURNED AT 8:10 PM.

Respectfully submitted,

 

Gloria Meschi, Secretary
Port Ewen Water/Sewer Board