PORT EWEN WATER & SEWER BOARD MEETING
OCTOBER 12, 2010

The regular monthly meeting of the Port Ewen Water & Sewer Board was held on Tuesday, October 12, 2010, with the following members in attendance:

          Donald Kiernan, Port Ewen Water & Sewer Superintendent
          Peter Koelli, Port Ewen Water & Sewer Foreman
          Douglas DeKoskie
          Ronald Phillips
          Kevin Rentfrow
          Larry VanVliet

Absent was Board member Michael Tronolone.

The meeting was called to order at 7:35 PM by chairman Douglas DeKoskie.

  1. MOTION TO ACCEPT MINUTES OF SEPTEMBER 14, 2010

 

A MOTION WAS MADE BY KEVIN RENTFROW AND SECONDED BY RONALD PHILLIPS TO APPROVE THE MINUTES OF THE SEPTEMBER 14, 2010 MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. CITY OF KINGSTON REVIEW I & I REPORT  -  NOT YET

 

Superintendent Kiernan reported to the Board that no word has been received as yet concerning this item.

  1. FEMA/SEMO  -  UPDATE  -  LETTER ATTACHED

 

The letter attached from the New York State Office of Emergency Management dated October 5, 2010 verifies that the Federal Emergency Management Agency will obligate additional funding of $1,442,702.00 for the phases of the Port Ewen Water District project at the water treatment plant.

  1. HYDRANT FLUSHING 9/18  -  9/24

 

 

  1. PLANT WORK
    1. CLARIFIER

 

Superintendent Kiernan advised the Board that tomorrow, October 13th, the concrete for the foundation would be poured.

    1. WELL DRILLING

 

Superintendent Kiernan reported that it has been difficult getting rid of water at the site.  {The water table is three feet from the top of the eighty-foot well.}  From now on air will be used in the drilling; this will cut down on using water by 75%.  There could be addition costs of $22,000.00.  It is possible that, after negotiations, we could pay half of these costs.

    1. DRAINAGE

 

The artificial pond on the slope is an issue.  Heavy rain creates problems.  The discussion brought out the point that a maintenance easement is needed.  The property owner knows about this issue.  Sometimes a lawsuit spurs action; however, legal action should have been taken several years ago.  Superintendent Kiernan will contact our county legislator; maybe the county will address the issue.

    1. ELECTRIC

 

Superintendent Kiernan informed the Board that it is time for the electrician to come to the site.

  1. BUDGET MEETINGS

 

Superintendent Kiernan advised the Board that the water and sewer budgets have been submitted.  Next year New York State retirement will increase by 37½ %.  Included in the water department budget is allowance for a chlorine tester in the amount of $5,000.00.

 

 

  1. MEETING WITH CITY OF KINGSTON  -  LEACHATE  -  10/13 AT 10:00 AM

 

Tomorrow, October 13th, at 10:00 AM, there will be a meeting in the Mayor’s conference room.  The town attorney will attend along with Superintendent Kiernan.  The superintendent invited all board members to attend the meeting.  Our town pays 10.42% for the entire operation of Kingston’s waste water treatment plant.  The City of Kingston receives $250,000.00 per year in revenue from leachate.  The meeting is in regard to sharing this revenue with us or reducing our bill.

  1. HACH SERVICE AGREEMENT

 

The service agreement from the Hach Company for our twelve turbidimeters would come to $5,580.00.  The agreement covers quarterly visits and any problems that occur after the first cost.  We pay the first cost.  Superintendent Kiernan asked for the Board’s approval of the service agreement.  There is money left in the budget for this.

A MOTION WAS MADE BY DOUGLAS DEKOSKIE AND SECONDED BY KEVIN RENTFROW TO APPROVE THE SERVICE AGREEMENT WITH THE HACH COMPANY.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

  1. PAYMENT OF VOUCHERS

 

A MOTION WAS MADE BY RONALD PHILLIPS AND SECONDED BY LARRY VANVLIET TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

 

  1. MISCELLANEOUS
    1. Superintendent Kiernan advised the Board that the Town Board has been notified it is time to obtain the remaining $750,000.00.

 

    1. Commissioner Kevin Rentfrow inquired about how the testing is going for cryptosporidium.  Superintendent Kiernan reported that there is no crypto in our samples.
    1. Chairman Douglas DeKoskie inquired about the water’s turbidity this week.  Superintendent Kiernan replied that the past few days have not been bad.

 

    1. Commissioner Kevin Rentfrow mentioned the sump pump letter.  Superintendent Kiernan will compose this letter by next month’s Board meeting.
    1. Commissioner Ronald Phillips asked about the possibility of using sewage meters.  Superintendent Kiernan responded that the cost of a meter is between $500 and $600.

 

  1. ADJOURNMENT

A MOTION WAS MADE BY KEVIN RENTFROW AND SECONDED BY RONALD PHILLIPS TO ADJOURN THE MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.  THE MEETING ADJOURNED AT 8:10 PM.

                                                Respectfully submitted,

 

                                                Gloria Meschi, Secretary
                                                Port Ewen Water/Sewer Board