PORT EWEN WATER & SEWER BOARD MEETING

NOVEMBER 8, 2011

 

The regular monthly meeting of the Port Ewen Water & Sewer Board was held on Tuesday, November 8, 2011, with the following members in attendance:

 

          Donald Kiernan, Port Ewen Water & Sewer Superintendent

          Ronald Phillips

          Kevin Rentfrow

          Michael Tronolone

          Larry VanVliet

          Donna McAuley, Liaison from the Esopus Town Board

 

Absent was Board Chairman Douglas DeKoskie.  Absent was Port Ewen Water & Sewer Foreman Peter Koelli.

 

The meeting was called to order at 7:32 PM by acting chairman Ronald Phillips.

 

  1. MOTION TO ACCEPT MINUTES OF OCTOBER 11, 2011

 

A MOTION WAS MADE BY LARRY VANVLIET AND SECONDED BY KEVIN RENTFROW TO APPROVE THE MINUTES OF THE OCTOBER 11, 2011 MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

 

  1. VIOLATION LETTERS  -  ALL BUT 1 COMPLIED

 

Superintendent Kiernan explained the resident’s situation to the Board.  The driveway is lower than the road; there is a drain in the driveway that is hooked to the sewer; the resident plugged the drain, but pulled the plug during Hurricane Irene when rainwater flowed toward the house.  This resident wants to comply.  Commissioner Ronald Phillips suggested the possibility of allowing them to hook up to the storm drain on the corner of their property.  Commissioner Larry VanVliet inquired if the town Highway Department could check the storm drain.  Superintendent Kiernan and Liaison Donna McAuley will go to look at the driveway.

 

  1. FOREMAN REPORTS

 

Foreman Koelli’s weekly reports are included with this month’s agenda.

 

 

  1. BIRCHES  -  EASEMENTS  -  NO WORD

 

Superintendent Kiernan advised the Board that Birches is not pleased with their water bills, this quarter’s being $12,436.  Meter readings have been re-checked and are correct.  We are billing Birches the way they wanted it.  Superintendent Kiernan explained that their irrigation system comes from the two smaller buildings and is on a timer.  A plumber could separate the irrigation system from the domestic side, installing one meter for each, so Birches is only billed for water.  This would be certified and inspected every year, reducing the sewer from the irrigation system.

 

  1. BUDGETS 2012  -  PUBLIC HEARING 11/10                

 

On November 10th, the public hearing will take place at 7:00 PM.  Everyone is welcome to attend.

 

  1. GENERATOR ORDERED  -  CENTRAL HUDSON OK GAS LINE DORIS ST

 

Superintendent Kiernan notified the Board that the new generator has been ordered from Peak Power Systems.

 

  1. HYDRANT FLUSHING

 

The town’s hydrants have been flushed, with no hitches.

 

  1. FINAL NUMBERS  -  FEMA/SEMO  -  MTG 11/4

$1,694,810.57 (PROJECT TOTAL)  -  $616,503.61 (PAID)  =  $1,078,306.96  (OWED)  +  ADMIN FEE?

 

Superintendent Kiernan has reviewed all the numbers and all the paperwork.  Commissioner Larry VanVliet inquired if the total amount will be paid—Superintendent Kiernan replied yes.  Commissioner Ronald Phillips asked when the balance is to be paid—Superintendent Kiernan replied hopefully in the Spring of 2012.  He is hoping that an additional $22,000 in administration fees will also be included.  SEMO has directed that bonding costs are not covered, interest on the bonds is not covered, flood insurance is not covered, and that we must have flood insurance every year. 

 

  1. TERMS EXPIRING 12/31/11  -  MIKE TRONOLONE & LARRY VANVLIET

 

Superintendent Kiernan asked the commissioners if they would like to renew their terms.  Michael Tronolone agreed.  Larry VanVliet will let Superintendent Kiernan know his decision.

 

  1. PAYMENT OF VOUCHERS

 

A MOTION WAS MADE BY LARRY VANVLIET AND SECONDED BY RONALD PHILLIPS TO APPROVE THE MONTHLY VOUCHERS FOR PAYMENT.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.

 

  1. MISCELLANEOUS

 

    1. Kevin Rentfrow and Larry VanVliet inquired about replacement of the lights at the water treatment plant.  Superintendent Kiernan’s phone calls to Alliance have not been returned.  He will call Central Hudson on November 9th.
    2. Michael Tronolone asked about the status of the Tucker Pond project.  Superintendent Kiernan replied that the water line is almost complete; the gravity sewer is hooked to Sackett Street (#2).
    3. Larry VanVliet inquired about servicing the twelve turbidimeters every three months.  Superintendent Kiernan replied that Hock is the only company that services these meters.
    4. Kevin Rentfrow asked which building has mold.  Superintendent Kiernan said it is the water garage; the paint has been purchased and the garage will be painted in the spring.
    5. Larry VanVliet inquired about fixing a manhole near Dyno Nobel; Superintendent Kiernan will check with Foreman Koelli on this.
    6. Kevin Rentfow asked about re-using the transfer switch; Superintendent Kiernan replied that the switch will go from Doris Street to Rondout Harbor.
    7. Ronald Phillips inquired about ending the year with a surplus, especially in the water district.  Superintendent Kiernan responded yes, there will be a surplus; next year will be good for the water district also, since the $180,000 bond payment will end in 2012.

 

 

 

 

  1. MEETING DATES MONDAYS 12/12, 1/9, 2/13

 

After a brief discussion, all Board members agreed to meet on Wednesdays in December, January and February instead of Mondays.  These dates will be December 14, 2011, January 11, 2012 and February 13, 2012.

 

  1. ADJOURNMENT

 

A MOTION WAS MADE BY LARRY VANVLIET AND SECONDED BY MICHAEL TRONOLONE TO ADJOURN THE MEETING.  ALL BOARD MEMBERS PRESENT VOTED IN FAVOR OF THE MOTION.  MOTION CARRIED.  THE MEETING ADJOURNED AT 7:55. PM.

 

                                                     Respectfully submitted,

 

 

                                                     Gloria Meschi, Secretary

                                                     Port Ewen Water & Sewer Board