RFP – Consultant for the Town of Esopus

The Town has issued a Request for Proposal from local consultants interested in working with the Town.
Please submit proposals to planning-zoning@esopus.com.

Services to be provided by the Consultant to the Town are as follows: 

  • Services to be provided to the Town of Esopus Planning Board. 
    • (1)   Consultation to the Planning Board, on a monthly basis, in reference to applications and other matters on the monthly Planning Board meeting agenda, as follows:
      • (a)   An overview and identification of existing natural and cultural features on and adjacent to a project site; identification of existing use and improvements, identification of prior zoning or subdivision decisions by the Town affecting the site.
      • (b)   A summary of the proposed action, identification of the relevant zoning, subdivision, environmental and other regulations applicable to the project, identification of planning, design, zoning or environmental issues.
      • (c)   Identification of, at the earliest possible point in the review phase of any project, all procedural requirements; of all other involved and interested agencies; of all activities that would be subject to escrow account billing under Chapter 71 of the Town  Code.
      • (d)   Recommendations to the Planning Board on matters of procedure; compliance with SEQR; and decisions on applications before the Board; including alternatives; inclusive of consultations with other consultants of the Planning Board.
      • (e)   Discussions and communications with project sponsors and project consultants, as directed by the Planning Board Chairperson.
      • (f)   All work in items (a) through (e) above shall be documented in the forms of reports, memos, letters, resolutions and supporting graphics and distributed to the Planning Board and Building Department, and other agencies and officials as required, electronically and with hard copy. This includes all documentation required under the State Environmental Quality Review (SEQR) Act.
    • (2)   Field visits of project sites, with the participation of Board members and also without; and property research from on-line and other sources. .
    • (3)   Attendance at the monthly Planning Board meetings for the purpose of providing advice and discussing findings and recommendations set forth in reports and memos to the Board. The number of regular Planning Board meetings that the consultant shall attend shall not exceed two (2) meetings per month, unless alternate arrangements are made, on a case-by-case basis, upon prior consultation with the Planning Board Chairperson.
    • (4)   All work in items (a) through (c) above shall be documented in the forms of reports, memos, letters, resolutions and supporting graphics and distributed to the Planning Board and Building Department electronically and with hard copy.
  • Services to be provided to the Town of Esopus Town Board.
    • (1)   Consultation to the Town Board, on a monthly basis, or as otherwise directed by the Town Supervisor, in reference to any proposed amendment to the zoning local law, or subdivision local law, or other existing Town legislation relevant to planning and development of the Town of Esopus, as follows:
      • (a)   A summary of the proposed action, identification of the relevant zoning, subdivision, environmental and other regulations applicable to the project, identification of planning, design, zoning or environmental issues.
      • (b)   Identification of, at the earliest possible point in the review phase, all procedural requirements; of all other involved and interested agencies; of all activities that would be subject to escrow account billing under Chapter 71 of the Town Code.
      • (c)   An overview, where applicable, of existing natural and cultural features in the area to be affected by the proposed amendment; its current land use and recent history, where relevant; on and adjacent to a project site; identification of existing use and improvements, identification of prior zoning or subdivision decisions by the Town affecting the site.
      • (d)   Recommendations to the Town Board, including identification of alternatives; and compliance with SEQR.
      • (e)   All work in items (a) through (d) above shall be documented in the forms of reports, memos, letters, resolutions and supporting graphics and distributed to the Town Board and Town Clerk, and other agencies and officials as required, electronically and with hard copy. This includes all documentation required under the State Environmental Quality Review (SEQR) Act.
    • (2)   Field visits of project sites, where applicable, and property research from on- line and other sources.
    • (3)   Attendance at the monthly Town Board meetings and Town Board workshop meetings, as directed by the Town Supervisor, for the purpose of providing advice and discussing findings and recommendations set forth in reports and memos to the Town Board.
  • Services to be provided to the Town of Esopus Zoning Board of Appeals.
    • (1)   Consultation to the Zoning Board of Appeal (ZBA), on a monthly basis, or as directed by the ZBA Chairperson, in reference to any case before the ZBA for an interpretation or variance, as follows:
      • (a)   An overview and identification of existing natural and cultural features on and adjacent to a project site; identification of existing use and improvements, identification of prior zoning or subdivision decisions by the Town affecting the site.
      • (b)   A summary of the proposed action, identification of the relevant zoning, subdivision, environmental and other regulations applicable to the project, identification of planning, design, zoning or environmental issues.
      • (c)   Identification of, at the earliest possible point in the review phase of any project, all procedural requirements; of all other involved and interested agencies; of all activities that would be subject to escrow account billing under Chapter 71 of the Town Code.
      • (d)   Recommendations to the ZBA on matters of procedure; compliance with SEQR; and decisions on applications before the Board; including alternatives; inclusive of consultations with other consultants of the ZBA.
      • (e)   Discussions and communications with project sponsors and project consultants, as may be directed by the ZBA Chairperson.
      • (f)   All work in items (a) through (e) above shall be documented in the forms of reports, memos, letters, resolutions and supporting graphics and distributed to the ZBA and Building Department, and other agencies and officials as required, electronically and with hard copy. This includes all documentation required under the State Environmental Quality Review (SEQR) Act.
    • (2)   Field visits of project sites, with the participation of Board members and also without; and property research from on-line and other sources.
    • (3)   Attendance at ZBA meetings as requested by the ZBA Chairperson.
  • Miscellaneous Consulting Services.
    • (1)   Consultation with the Building Department on matters relating to interpretation of the zoning or subdivision local laws.
    • (2)   Consultation with the Town Assessor’s Office, Town Clerk’s Office, Town Highway Department or other Town Agencies on matters related to planning, land use, development or environmental protection.
    • (3)   Geographic Services. Editorial consultation and research pertinent to revisions to the Town’s official zoning maps, other Town maps, as well as to geo-database development and revisions and related projects undertaken by other regional, county and state agencies.
    • (4)   Planning Studies. Consultation limited to preliminary scoping of design studies and/or Town comprehensive plan. All work specific to preparation of such studies or plans, or any related task such as data gathering, geographical analysis, land use and regulatory history, statistical analysis and technical writing, shall be subject to by a separate contract with the Town Board.
  • Fees
    • (1)   Non-escrow consulting services. For the services in Sections A through D above to be rendered to the Town Planning Board, the Town Board, the Zoning Board of Appeals, for projects and proposals that do not exceed the thresholds for establishing an escrow account as set forth in Chapter 71 of the Town Code, and further the approving board has determined that no such escrow account is required.
    • (2)   Escrow consulting services. All services billed by this office for:
      • (a)   consulting services, as set forth in Sections A through D of this document, for any project that is before the Town Planning Board, the Town Board, the Zoning Board of Appeals, which meets or exceeds the thresholds for establishing an escrow account as set forth in Chapter 71 of the Town Code, and for which the approving board has required such escrow account to be established; or
      • (b)   preparation and distribution of all required SEQR documentation for any action before the Planning Board or Zoning Board of Appeals that is classified as an Unlisted Action pursuant to Section 617.4(b) of the SEQR regulations; and for which the Lead Agency, designated pursuant to SEQR, has required such.